CITY COMMISSION

MEETING AGENDA

June 5, 2018 - 5:45 p.m.

(Posted on webpage at 4:15 p.m. on 05/31/18)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

06/05/18 @ 1:45 p.m.:

·         Added correspondence to Consent Agenda Item No. 8 j) – Adopt on second and final reading, Ordinance No. 9474, designating 21st Street within the corporate limits of the city and Harvard Road within the corporate limits of the city as major or main trafficways;

·         Updated the housing study presentation on Regular Agenda Item No. 2 – Receive presentation from BBC Research and Consulting regarding the Housing Study;

·         Added additional correspondence to Regular Agenda Item No 3 - Consider appeal of administrative denial of a Temporary Use of Right-of-Way (street closure event) Permit for the 2018 Tour of Lawrence;

·         Added the City Manager’s Report as indicated below:

o   Added information regarding storm debris drop off/pick-up;

o   Added a staff memo to the Future Agenda Items memo regarding the bus transfer location analysis; and

o   Added a link to the Budget Book to the Future Work Session Items Memo; and

·         Added an event under the calendar.

 

06/04/18 @ 2:30 p.m.:

·         Updated the license memo on Consent Agenda Item No. 4 – Approve licenses as recommended by the City Clerk’s office;

·         Updated the Staff Memo & Attachments for Consent Agenda Item No. 6 b)- Airport Taxiway/Apron Reconstruction Items;

·         Updated the housing study presentation on Regular Agenda Item No. 2 - Receive presentation from BBC Research and Consulting regarding the Housing Study;

·         Updated the correspondence on Regular Agenda Item No. 3 – Consider appeal of administrative denial of a Temporary Use of Right-of-Way (street closure event) Permit for the 2018 Tour of Lawrence; and

·         Updated the City Manager’s Report.

 

06/01/18 @ 4:10 p.m.

·         Updated Correspondence to Regular Agenda Item No. 3 - Consider appeal of administrative denial of a Temporary Use of Right-of-Way (street closure event) Permit for the 2018 Tour of Lawrence; and

·         Updated the City Manager’s Report to include the 2019 Recommended Budget Information Now Available and the Bipartisan, Bicameral Group of Lawmakers Raise Concerns Over Amtrak Withholding Funding for Southwest Chief Route.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.

RECOGNITION/PROCLAMATION/PRESENTATION:

 

 

1.

None.

 

 

 

B.

CONSENT AGENDA:

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

 

1.

Approve City Commission meeting minutes from 05/15/18.

 

 

2.

Receive minutes from various boards and commissions:

 

 

 

Affordable Housing Advisory Board meeting of 04/09/18

 

Board of Zoning Appeals meeting of 04/05/18

 

Community Development Advisory Committee meeting of 04/26/18

 

Historic Resources Commission meeting of 03/15/18 and 04/19/18

 

Hospital Board meeting of 04/18/18

 

Human Relations Commission meeting of 11/16/17

 

Lawrence Douglas County Advocacy Council on Aging meeting of 04/17/18

 

Plumbing Code Board of Appeals meeting of 03/07/18

 

Public Health Board meeting of 03/19/18

 

Social Service Funding Advisory Board meeting of 05/17/18

 

Sustainability Advisory Board meeting of 04/11/18

 

Transportation Commission meeting of 04/02/18

 

 

3.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

4.

Approve licenses (updated 06/04/18) as recommended by the City Clerk’s Office.

 

 

5.

Approve appointments as recommended by the Mayor.

 

 

6.

Bid and purchase items

 

 

 

a)

Approve UtiliWorks Consulting, LLC to proceed with Task Order 2 for Advanced Metering Infrastructure Procurement in an amount of $58,600.   Staff Memo & Attachments

 

 

 

 

b)

Airport Taxiway/Apron Reconstruction Items:   Staff Memo & Attachments - updated 06/04/18

 

Award Bid No. B1821, Taxiway C Reconstruction, CIP No. PW17A2, at the Lawrence Municipal Airport to Freeman Concrete Construction LLC in an amount of $145,101.35.  

 

 

 

 

 

Award Bid No. B1822, Apron Reconstruction, CIP No. PW17A3, at the Lawrence Municipal Airport to Freeman Concrete Construction LLC in an amount of $125,255.50.

 

 

 

 

 

Authorize the City Manager to execute agreements with BG Consultants for Construction Engineering Services (inspection) for the Taxiway C Reconstruction project in an amount of $9,675.00, and for the Apron Repair project in an amount of $8,575.00.

 

 

 

7.

Adopt on first reading, the following ordinance(s):

 

 

 

 

a)

Ordinance No. 9477, authorizing the issuance of Industrial Revenue Bonds, in the amount of $7,500,000, for the purpose of accessing a sales tax exemption certificate for the Lawrence Humane Society’s new animal shelter to be constructed at 1805 E. 19th Street.   Staff Memo & Attachments

 

 

 

 

b)

Ordinance No. 9478, amending the City’s Alcoholic Beverage and Cereal Malt Beverage Code in order to come into compliance with amendments to State law.   Staff Memo & Attachments

 

 

 

 

c)

Ordinance No. 9479, to repeal and replace Ordinance No. 9445, to correct the legal description for rezoning approximately 1.768 acres located at 1105 E. 23rd Street from RS10 (Single-Dwelling Residential) District to CS (Commercial Strip) District.   Staff Memo & Attachments

 

 

 

8.

Adopt on second and final reading, the following ordinance(s):

 

 

 

 

a)

Ordinance No. 9461, allowing the sale, possession, and consumption of alcohol on the public right-of-way on Friday, June 29, 2018 from 6:00 p.m. to 11:30 p.m. in the 1000 block of Massachusetts Street for the 2018 Live on Mass #1 event.

 

 

 

 

b)

Ordinance No. 9462, allowing the sale, possession, and consumption of alcohol on the public right-of-way on Tuesday, July 3, 2018 from 6:00 p.m. to 11:30 p.m. in the 1000 block of Massachusetts Street for the 2018 Live on Mass #2 event.

 

 

 

 

c)

Ordinance No. 9463, allowing the sale, possession, and consumption of alcohol on the public right-of-way on Friday, August 31, 2018 in the 800 block of Pennsylvania Street and on 8th Street, from Pennsylvania Street to New Jersey Street, from 6:00 p.m. to 11:00 p.m., for the Lawrence Beer Company Block Party event. 

 

 

 

 

d)

Ordinance No. 9464, to amend code section references in two (2) sections of Chapter V, Article 18 of the City Code, which pertains to the regulation of signs (Sign Code).  

 

 

 

 

e)

Ordinance No. 9465, for a Special Use Permit (SUP-17-00697) for Bridge Haven, located at 1701 Research Park Drive and the property generally located northwest of Research Park Drive and W 18th Street (known as 1601 Research Park Drive in GIS mapping).  (PC Item 1B; approved 7-0-1 on 4/23/18)

 

 

 

 

f)

Ordinance No. 9466, for a Special Use Permit (SUP-18-00076) for a 30,342 SF building addition at Bishop Seabury Academy, to accommodate additional classrooms, office, cafeteria/kitchen and chapel spaces, located at 4120 Clinton Parkway. (PC Item 2; approved 7-0-1 on 4/23/18) 

 

 

 

 

g)

Ordinance No. 9467, for a Text Amendment (TA-18-00121) to the City of Lawrence Land Development Code, Articles 4 and 9, to permit Group Homes in the GPI district. (PC Item 5; approved 8-0 on 4/23/18) 

 

 

 

 

h)

Ordinance No. 9472, allowing the sale, possession, and consumption of alcohol on the public right-of-way on Friday, August 10, 2018 from 1:00 p.m. to Saturday, August 11, 2018 to 1:00 a.m., and on Saturday, August 11, 2018 from 1:00 p.m. to Sunday, August 12, 2018 to 1:00 a.m. in the E. 100 block of 8th Street for the Sandbar Birthday Celebration event.

 

 

 

 

i)

Ordinance No. 9473, allowing the sale, possession, and consumption of alcohol on the public right-of-way on Saturday, August 25, 2018 from 9:00 a.m. to 5:00 p.m. in the E. 200 block of 9th Street for the Over the Edge event.

 

 

 

 

j)

Ordinance No. 9474, designating 21st Street within the corporate limits of the city and Harvard Road within the corporate limits of the city as major or main trafficways.    Correspondence - Added 06/05/18

 

 

 

 

k)

Ordinance No. 9475, repealing Ordinance No. 5799 which established the Sister Cities Advisory Board.

 

 

 

9.

Adopt Resolution 7253 authorizing the transfer and assignment of the Kaw Valley Electric Cooperative, Inc. franchise to FreeState Electric Cooperative, Inc.   Staff Memo & Attachments

 

 

 

10.

Approve a request to rezone, Z-18-00086, approximately 0.13 acres located at 1212 Louisiana Street from RMO-UC (Multi-Dwelling Residential-Office District with the Oread Neighborhood Urban Conservation Overlay District) to RM32-UC (Multi-Dwelling Residential District with the Oread Neighborhood Urban Conservation Overlay District) to correct a rezoning error made with Ordinance No. 4235, and adopt on first reading, Ordinance No. 9469.  Initiated by Planning Commission on 2/21/18.  (PC Item 10; approved 10-0 on 4/25/18)   Staff Memo & Attachments

 

 

11.

Approve a request to rezone, Z-18-00087, approximately 0.97 acres located at 912 N. 3rd Street from CS/UR (Commercial Strip and Urban Reserve) Districts to CS (Commercial Strip) District. Initiated by Planning Commission on 2/21/18 and adopt on first reading, Ordinance No. 9470.  (PC Item 11; approved 10-0 on 4/25/18)   Staff Memo & Attachments

 

 

12.

Approve a Special Event Permit, SE-18-00228, for Douglas County Relay for Life, a fundraiser presented by the American Cancer Society, on June 8, 2018, located at 6100 Rock Chalk Drive. Submitted by the American Cancer Society for City of Lawrence, property owner of record.   Staff Memo & Attachments

 

 

13.

Approve a Special Event Permit, SE-18-00190, for “Over the Edge”, a fundraiser hosted by the Boys & Girls Club of Lawrence, on August 25, 2018, located at 888 New Hampshire Street. Submitted by Boys & Girls Club of Lawrence for 100 East 9th Street LLC, property owner of record.   Staff Memo & Attachments

 

 

14.

Accept a Historic Preservation Fund Grant administered by the Kansas Historical Society for a historic resources survey of a portion of the Barker Neighborhood.   Staff Memo & Attachments

 

 

15.

Authorize the Mayor to execute Kansas Department of Transportation/City agreement No. 89-18 for a two-way left turn lane on Massachusetts Street at 13th Street and bike lanes from 11th Street to 14th Street and adopt on first reading, Ordinance No. 9476, prohibiting parking on the east side of Massachusetts Street from North Park Street to 14th Street, and the west side of Massachusetts Street from South Park Street to a point 250 feet south of 13th Street.  Staff Memo & Attachments

 

 

16.

Authorize the City Manager to enter into a reimbursement agreement with KCI Lawrence 153, LLC (VanTrust Real Estate) regarding the extension of a natural gas main in Lawrence VenturePark to serve the VanTrust project and future industrial development within Lawrence VenturePark.   Staff Memo & Attachments 

 

 

17.

Authorize the Mayor to sign a Release of Mortgage for Deirdre Humphrey, 212 Lincoln Street.   Staff Memo

 

 

18.

Authorize the Mayor to sign a Release of Lien for 1000 E. 25th Terrace and 1231 Laura Avenue.   Staff Memo

 

 

 

C.

PUBLIC COMMENT:

ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.

REGULAR AGENDA ITEMS:

 

 

1.

Consider adopting on second and final reading, Ordinance No. 9324, pertaining to a community Police Review Board.  Staff Memo & Attachments

 

 

 

ACTION:

Adopt on second and final reading, Ordinance No. 9324, if appropriate.

 

 

2.

Receive presentation from BBC Research and Consulting regarding the Housing Study.   Staff Memo & Attachments - Updated 06/05/18  

 

 

 

ACTION:

Receive presentation and direct staff as appropriate.

 

 

3.

Consider appeal of administrative denial of a Temporary Use of Right-of-Way (street closure event) Permit for the 2018 Tour of Lawrence.  Staff Memo & Attachments  Correspondence - updated 06/05/18

 

 

 

ACTION:

Direct staff as appropriate.

 

 

 

 

E.

COMMISSION ITEMS:

 

 

 

 

F.

CITY MANAGER’S REPORT:    Report & Attachments - updated 06/05/18

 

 

 

 

 

G.

CALENDAR:    Meeting List     2019 Budget Calendar

 

 

 

·          

City and Lawrence Police Officer’s Association Memorandum of Understanding discussions.  Location:  City Commission Room.

·         Wednesday, June 6, 3:00 – 6:00 p.m.

·         Thursday, June 7, 2:00 – 5:00 p.m.

·         Wednesday, June 13, 2:00 – 5:00 p.m.

 

 

 

·          

Wakarusa Wastewater Treatment Plant Ribbon Cutting, Thursday, June 7, 10:00 a.m.  Location:  2300 E. 41st Street.  Public Open House will be from 1:00 – 3:00 p.m.

 

 

 

 

·          

Commissioners are invited to attend a Panel Raising event at Lawrence VenturePark on Monday, June 11 at 9:00 a.m.   This is an invitation only event and RSVPs are requested.

 

 

 

 

 

 

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July 2018

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H.

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

 

Affordable Housing Advisory Board

One vacancy for a position that expires 12/31/18 (Justice Matters Representative) and one vacancy for a position that expires 12/31/19 (Subsidized Housing Representative). Two additional positions are due to expire 12/31/18 and all are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

 

Aviation Advisory Board

One position is due to expire 05/31/18 and will be eligible for reappointment to an additional term.

 

Board of Zoning Appeals/Sign Code Board of Appeals

One position is due to expire 09/30/18 and will not be eligible for reappointment.

 

Community Development Advisory Committee

One vacancy designated for a low/mod representative, for a position that expires 09/30/18. Two additional positions, designated for low/mod representatives, are due to expire 09/30/18 and will be eligible for reappointment to additional terms. There is an additional vacancy for an at-large position that expires 09/30/20.

 

Contractor Licensing Board

One vacancy for a position that expired 12/31/17. This position is designated for a Residential Contractor. One additional position is due to expire 12/31/18 and will not be eligible for reappointment. Eligibility requirements exist for this board. This board will be going through restructuring in the next year.

 

Douglas County Community Corrections Advisory Board

One position is due to expire 05/31/18 and is eligible for reappointment to an additional term.

 

Douglas County Emergency Management Board

One position is due to expire 07/01/18 and will be eligible for reappointment to an additional term.

 

eXplore Lawrence Governing Board

Three positions are due to expire 12/31/18 and will be eligible for reappointment to additional terms. There are eligibility requirements for this board.

 

Homeless Issues Advisory Committee

One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

 

Hospital Board

Three positions are due to expire 09/30/18. One position is eligible for reappointment to an additional term and two positions will not be eligible for reappointment.

 

Human Relations Commission

Five positions are due to expire 09/30/18 and all will be eligible for reappointment to additional terms.

 

Jayhawk Area Agency on Aging

One position is due to expire 09/30/18 and will not be eligible for reappointment.

 

Lawrence Douglas County Advocacy Council on Aging

Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position is vacant.

 

Mental Health Board

One position expired 04/30/17.

 

Parks & Recreation Advisory Board

One vacancy for a position that expires 12/31/20.

 

Plumbing Code Board of Appeals

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. This board will be going through restructuring in the next year.

 

Public Transit Advisory Committee

Two positions are due to expire 12/31/18 and are not eligible for reappointment to additional terms.

 

Sales Tax Audit Committee

Two positions are due to expire 04/30/18 and will not be eligible for reappointment.

 

Senior Resource Center for Douglas County, Inc., Governing Board

One vacancy for a position that expired 12/31/17. Two additional positions are due to expire 12/31/18. One position will be eligible for reappointment to an additional term and one position will not be eligible for reappointment.

 

Sister Cities Advisory Board

One vacancy for a position that expires 12/31/19. Three vacancies for positions that expired 12/31/17. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

 

Social Service Funding Advisory Board

Three positions are due to expire 08/31/18 and all will be eligible for reappointment to additional terms. One vacancy for a position that expires 08/31/19.

 

Sustainability Advisory Board

Five positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and two positions will not be eligible for reappointment.

 

Transportation Commission

Three positions are due to expire 12/31/18 and all will be eligible for reappointment to additional terms.