CITY COMMISSION

MEETING AGENDA

June 12, 2018 - 5:45 p.m.

(Posted on webpage at 4:25 p.m. on 06/06/18)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

06/12/18 @ 1:15 p.m.:

·         Added correspondence to Work Session Item No. 1 – City Manager’s 2019 Recommended Budget.

 

06/11/18 @ 4:15 p.m.:

·         Added correspondence to Work Session Item No. 1 – City Manager’s 2019 Recommended Budget.

 

06/08/18 @ 4:20 p.m.:

·         Updated the City Manager's Recommended Budget Book on Work Session Item No. 1 – City Manager’s 2019 Recommended Budget.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.

RECOGNITION/PROCLAMATION/PRESENTATION:

 

 

1.

None.

 

 

 

B.

CONSENT AGENDA: Play Video >


NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

Moved by Commissioner Soden, seconded by Commissioner Herbert, to approve the consent agenda as below except for items 9 and 10. Motion carried unanimously.
Play Video >


 

1.

Approve City Commission meeting minutes from 06/05/18.

 

 

2.

Receive minutes from various boards and commissions:

 

 

 

Aviation Advisory Board meeting of 03/08/18

 

Building Code Board of Appeals meetings of 04/04/18 and 05/02/18

 

Lawrence Douglas County Housing Authority meeting of 04/23/18

 

Mechanical Code Board of Appeals meeting of 01/25/18

 

Mental Health Board meetings of 03/27/18 and 05/29/18

 

Senior Resource Center for Douglas County, Inc., meetings of 04/24/18 and 05/14/18

 

 

3.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

4.

Approve licenses as recommended by the City Clerk’s Office.

 

 

5.

Approve appointments as recommended by the Mayor.

 

 

6.

Bid and purchase items

 

 

 

a)

Award Bid No. B1831, 2018 Manhole Rehabilitation Project (Project No.  UT1710), to Utility Solutions, LLC, in the amount of $566,074.00.   Bid Memo & Attachments

 

 

 

 

b)

Award Bid No. B1829, Lawrence Arts Center hot water system replacement, to SAMCO Inc. in the amount of $112,630.75.   Bid Memo & Attachments

 

 

 

 

c)

Approve the sole source purchase of engine exhaust air filtration system for removal of hazardous emissions from fire and EMS apparatus located in apparatus bay (Garage) areas of FS No. 2, FS No. 3, FS No. 4, FS No. 5, Training Center and Investigation Center from AirVac – 911 in the amount of $171,931.00. (Project No. FM1807CIP)   Staff Memo

 

 

 

 

d)

Approve the purchase of one (1) 2018 Velocity Engine for the Fire/Medical Department, from Pierce Manufacturing, in the amount of $660,112.43, utilizing the Houston Galveston Area Council cooperative contract.   Staff Memo & Attachments

 

 

 

 

e)

Approve the sole source purchase of a Training/Burn Tower using Government Services Administration (GSA) contract GS-07F-5448P to WHP Training Towers in the amount of $784,881.00. (Project No. FM1703CIP)   Staff Memo

 

 

 

7.

Adopt on first reading, Ordinance No. 9483, designating Missouri Street, Arkansas Street, Lincoln Street, East 13th Street, and West 24th Street, within the corporate limits of the City, as major or main trafficways. Staff Memo & Attachments    

 

 

 

8.

Adopt on second and final reading, the following ordinance(s):

 

 

 

 

a)

Ordinance No. 9469, to rezone (Z-18-00086) approximately 0.13 acres located at 1212 Louisiana Street from RMO-UC (Multi-Dwelling Residential-Office District with the Oread Neighborhood Urban Conservation Overlay District) to RM32-UC (Multi-Dwelling Residential District with the Oread Neighborhood Urban Conservation Overlay District) to correct a rezoning error made with Ordinance No. 4235. (PC Item 10; approved 10-0 on 4/25/18)

 

 

 

 

b)

Ordinance No. 9470, to rezone (Z-18-00087) approximately 0.97 acres located at 912 N 3rd Street from CS/UR (Commercial Strip and Urban Reserve) Districts to CS (Commercial Strip) District.  (PC Item 11; approved 10-0 on 4/25/18)

 

 

 

 

c)

Ordinance No. 9476, prohibiting parking on the east side of Massachusetts Street from North Park Street to 14th Street, and the west side of Massachusetts Street from South Park Street to a point 250 feet south of 13th Street.

 

 

 

 

d)

Ordinance No. 9477, authorizing the issuance of Industrial Revenue Bonds, in the amount of $7,500,000, for the purpose of accessing a sales tax exemption certificate for the Lawrence Humane Society’s new animal shelter to be constructed at 1805 E. 19th Street.  

 

 

 

 

e)

Ordinance No. 9478, amending the City’s Alcoholic Beverage and Cereal Malt Beverage Code in order to come into compliance with amendments to State law.

 

 

 

 

f)

Ordinance No. 9479, to repeal and replace Ordinance No. 9445, to correct the legal description for rezoning approximately 1.768 acres located at 1105 E 23rd Street from RS10 (Single-Dwelling Residential) District to CS (Commercial Strip) District, adopted by the City Commission on first reading on March 20, 2018 and was adopted on second reading on April 3, 2018.

 

 

 

9.

Adopt Resolution No. 7254, declaring the City’s intent to issue General Obligation Bonds in the amount of $500,000 for the design and construction of Sidewalk/Bike/Ped Improvements/ADA Ramps (CI09).    Staff Memo & Attachments

Removed for separate vote.
Play Video >

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to adopt Resolution No. 7254, declaring the City’s intent to issue General Obligation Bonds in the amount of $500,000 for the design and construction of Sidewalk/Bike/Ped Improvements/ADA Ramps (CI09) with direction to prioritize the funding related to Bike Boulevards for 21st Street projects. Motion carried unanimously.
Play Video >


 

 

 

10.

Approve the project list for the 2018 Traffic Calming, CIP Project No. PW17E8.   Staff Memo & Attachments

 

 

11.

Authorize the City Manager to execute the City/State Agreement for the Safe Routes to School Phase 2 project, CIP# CI09.   Staff Memo & Attachments

 

 

12.

Authorize the Mayor to sign a letter of acknowledgement and support regarding the Lawrence-Douglas County Housing Authority’s application to ConnectHomeUSA for assistance in extending affordable high-speed internet access to low-income families.   Staff Memo & Attachments

 

 

13.

Authorize the Mayor to sign Releases of Mortgage for Sharon Sue Vaughn, 1242 Prairie Avenue, and Linda Cowden, 1316 Summit Street.   Staff Memo

 

 

 

C.

PUBLIC COMMENT: Play Video >


ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

 

 

D.

COMMISSION ITEMS: Play Video >

 

 

 

 

 

Commissioner Soden discussed ordinances and bylaws related to the conduct of Advisory Board members.

Moved by Commissioner Soden, seconded by Commissioner Herbert, to direct staff to review the alleged incident of misconduct by an advisory board member and file a report back to the City Commission. Motion carried unanimously.

Commissioner Soden discussed the Downtown Canopy Removal project (PW1701).

Commissioner Ananda notified staff she will be out of town for the June 19th meeting but will be attending via audio.

Mayor Boley stated we need to take action to increase bicycle safety and that traffic enforcement is a key component of public safety.

Vice Mayor Larsen stated she would encourage that we continue to do traffic safety with our police officers.
Play Video >


E.

CITY MANAGER’S REPORT:     None

 

 

 

 

 

F.

CALENDAR:     Meeting List        2019 Budget Calendar Play Video >

 

 

 

·          

City and Lawrence Police Officer’s Association Memorandum of Understanding discussions.  Location:  City Commission Room.

·         Wednesday, June 13, 2:00 – 5:00 p.m.

 

 

 

 

·          

Commissioners are invited to attend a Panel Raising event at Lawrence VenturePark on Monday, June 11 at 9:00 a.m.   This is an invitation only event and RSVPs are requested.

 

 

 

June 2018

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

 

 

 

 

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

 

July 2018

Sun

Mon

Tue

Wed

Thu

Fri

Sat

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

 

 

 

 

 

 

 

G.

ADJOURN:

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to adjourn at 6:31 p.m. Motion carried unanimously.
Play Video >


 

 

1.

The City Commission will need to entertain a motion to adjourn the regular City Commission Meeting before moving into the work session.

 

 

 

 

 

CITY COMMISSION

WORK SESSION AGENDA

June 12, 2018

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The work session will begin immediately following the

completion of the City Commission Meeting

 

The work session provides an opportunity for the City Commission to discuss items in greater detail.  As a general practice, the Commission will not make decisions on items presented during this time; rather they will refer the items to staff for follow up, if necessary.  Public comment related to the work session topics will be allowed at the end of the discussion on each item.  Each person will be limited to three (3) minutes for public comment.

 

 

 

1.

Receive the City Manager’s Recommended 2019 Operating and Capital Improvement Budget.   Staff Memo & Attachments - Updated 06/08/18      Correspondence - Added 06/12/18 Play Video >

 

 

 

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

 

Affordable Housing Advisory Board

One vacancy for a position that expires 12/31/19 (Subsidized Housing Representative). Two additional positions are due to expire 12/31/18 and all are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

 

Aviation Advisory Board

One position is due to expire 05/31/18 and will be eligible for reappointment to an additional term.

 

Board of Zoning Appeals/Sign Code Board of Appeals

One position is due to expire 09/30/18 and will not be eligible for reappointment.

 

Community Development Advisory Committee

One vacancy designated for a low/mod representative, for a position that expires 09/30/18. Two additional positions, designated for low/mod representatives, are due to expire 09/30/18 and will be eligible for reappointment to additional terms. There is an additional vacancy for an at-large position that expires 09/30/20.

 

Contractor Licensing Board

One vacancy for a position that expired 12/31/17. This position is designated for a Residential Contractor. One additional position is due to expire 12/31/18 and will not be eligible for reappointment. Eligibility requirements exist for this board. This board will be going through restructuring in the next year.

 

Douglas County Emergency Management Board

One position is due to expire 07/01/18 and will be eligible for reappointment to an additional term.

 

eXplore Lawrence Governing Board

Three positions are due to expire 12/31/18 and will be eligible for reappointment to additional terms. There are eligibility requirements for this board.

 

Homeless Issues Advisory Committee

One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

 

Hospital Board

Three positions are due to expire 09/30/18. One position is eligible for reappointment to an additional term and two positions will not be eligible for reappointment.

 

Human Relations Commission

Five positions are due to expire 09/30/18 and all will be eligible for reappointment to additional terms.

 

Jayhawk Area Agency on Aging

One position is due to expire 09/30/18 and will not be eligible for reappointment.

 

Lawrence Douglas County Advocacy Council on Aging

Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position is vacant.

 

Mental Health Board

One position expired 04/30/17.

 

Parks & Recreation Advisory Board

One vacancy for a position that expires 12/31/20.

 

Plumbing Code Board of Appeals

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. This board will be going through restructuring in the next year.

 

Public Transit Advisory Committee

Two positions are due to expire 12/31/18 and are not eligible for reappointment to additional terms.

 

Sales Tax Audit Committee

Two positions are due to expire 04/30/18 and will not be eligible for reappointment.

 

Senior Resource Center for Douglas County, Inc., Governing Board

One vacancy for a position that expired 12/31/17. Two additional positions are due to expire 12/31/18. One position will be eligible for reappointment to an additional term and one position will not be eligible for reappointment.

 

Sister Cities Advisory Board

One vacancy for a position that expires 12/31/19. Three vacancies for positions that expired 12/31/17. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

 

Social Service Funding Advisory Board

Three positions are due to expire 08/31/18 and all will be eligible for reappointment to additional terms. One vacancy for a position that expires 08/31/19.

 

Sustainability Advisory Board

Five positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and two positions will not be eligible for reappointment.

 

Transportation Commission

Three positions are due to expire 12/31/18 and all will be eligible for reappointment to additional terms.