CITY COMMISSION

MEETING AGENDA

May 1, 2018 - 5:45 p.m.

(Posted on webpage at 4:45 on 04/26/18)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

05/01/18 @ 1:00 p.m.

·         Updated the appointment memo on Consent Agenda Item No. 5; and

·         Added a staff memo regarding an annexation request to Regular Agenda Item No. 2 - Consider the formation of a benefit district for Queens Road and the signalization of the intersection of 6th Street and Queens Road and consider directing staff to begin annexation of 1677 E. 1000 Road.

 

04/30/18 @ 4:20 p.m.

·         Added as Item No. 3 under Recognition/Proclamation/Presentation – Proclaim the month of May 2018 as Bicycle Month; and

·         Added correspondence to Regular Agenda Item No. 4 - Consider authorizing staff to issue a Request for Qualifications for design services for 19th Street – Harper to O’Connell Road.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.

RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

 

 

1.

Recognition of the 2018 Fair Housing Month Poster Competition Winners.   Staff Memo

 

 

2.

Proclaim Saturday, May 5, 2018 as Sertoma Bar-B-Q Cook-Off Day .

 

 

3.

Proclaim the month of May 2018 as Bicycle Month – Added 04/30/18.

 

 

 

B.

CONSENT AGENDA:

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

 

Commissioner Ananda requested removal of item 7(g) for a separate vote.
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Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to approve the consent agenda as below except for item 7(g). Motion carried unanimously.
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1.

Approve City Commission meeting minutes from 04/17/18.

 

 

2.

Receive minutes from various boards and commissions:

 

 

 

Affordable Housing Advisory Board meeting of 03/12/18

 

Board of Zoning Appeals meeting of 02/01/18

 

Community Development Advisory Committee meeting of 03/08/18

 

Horizon 2020 Steering Committee meeting of 04/02/18

 

Lawrence Douglas County Advocacy Council on Aging meeting of 03/20/18

 

Lawrence Douglas County Housing Authority meeting of 03/26/18

 

Public Health Board meeting of 02/19/18

 

Public Incentives Review Committee meeting of 02/13/18

 

Senior Resource Center for Douglas County, Inc., meeting of 03/27/18

 

Sustainability Advisory Board meeting of 02/14/18

 

Transportation Commission meetings of 02/28/18 and 03/05/18

 

 

3.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

4.

Approve licenses as recommended by the City Clerk’s Office.

 

 

5.

Approve appointments (updated 05/01/18) as recommended by the Mayor.

 

 

6.

Bid and purchase items

 

 

 

a)

Award City Bid No. B1815, Project No. PW1801 – 2018 Milling, Patch, Overlay, Microsurfacing, and Concrete Maintenance Program to Sunflower Paving Inc. in the total amount of $2,855,577.80.   Bid Memo & Attachments

 

 

 

 

b)

Reject and rebid Bid No. B1810 for the Louisiana Street, W. 12th Street to W. 13th Street, Projects UT1719 and PW1724 Street, Storm, and Waterline Improvements.   Staff Memo & Attachments

 

 

 

7.

Adopt on second and final reading, the following ordinance(s):

 

 

 

 

a)

Ordinance No. 9437, designating the property at 1655 Mississippi Street as a Landmark on the Lawrence Register of Historic Places.

 

 

 

 

b)

Ordinance No. 9450, allowing the sale, possession and consumption of alcohol in the public right-of-way on Friday, May 25, 2018 on the 900 block of New Hampshire Street, from 4:00 p.m. to 11:00 p.m., for the 2018 Final Friday event.

 

 

 

 

c)

Ordinance No. 9451, allowing the sale, possession and consumption of alcohol in the public right-of-way on Saturday, May 26, 2018 from 12:00 p.m. to 11:00 p.m., and Sunday, May 27, 2018 from 12:00 p.m. to 7:00 p.m., on the 900 block of New Hampshire Street and on the 100 block of East 8th Street, for the 2018 Buskerfest event.

 

 

 

 

d)

Ordinance No. 9452, allowing the sale, possession and consumption of alcohol in the public right-of-way on Saturday, October 6, 2018 on E. 7th Street, from New York Street to the southern property line of Van Go (715 New Jersey Street), from 6:00 p.m. to 10:00 p.m., for the Dinner on the Curve event.

 

 

 

 

e)

Ordinance No. 9453, allowing the sale, possession and consumption of alcohol in the public right-of-way on Saturday, September 22, 2018 on Massachusetts Street between 11th Street and South Park, from 10:00 a.m. to 3:30 p.m., for the 2018 Hot Rod Hullabaloo event.

 

 

 

 

f)

Ordinance No. 9456, designating Louisiana Street within the corporate limits of the City as a major or main Trafficway, and repealing existing Chapter XVII, Article 5, Section 17-501 of the Code of the City of Lawrence. 

 

 

 

 

g)

Ordinance No. 9458, clarifying the appointment of the representative of the Economic Development Corporation (EDC) of Lawrence/Douglas County on the Public Incentives Review Committee.   Staff Memo & Attachments Play Video >

Moved by Commissioner Ananda, seconded by Commissioner Herbert, to adopt on second and final reading Ordinance No. 9458 including the following amendment: (a)(4) a member of the Board of the Economic Development Corporation of Lawrence and Douglas County appointed by the Board of the Economic Development Corporation of Lawrence and Douglas County. Motion carried unanimously.
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8.

Approve rezoning, Z-18-00024, approximately .82 acres from RM12 (Multi-Dwelling Residential) District and RM12 UC (Multi-Dwelling Residential Urban Conservation Overlay) District to RM32 (Multi-Dwelling Residential) District, located at 929 Arkansas Street and adopt on first reading, Ordinance No. 9459. Submitted by Paul Werner Architects, for DJC Holdings LLC, property owner of record. (PC Item 1A; approved 10-0 on 3/28/18)   Staff Memo & Attachments

 

 

9.

Approve rezoning, Z-18-00023, approximately 6.49 acres from PUD/UPR (Planned Unit Development) District to RM15 (Multi-Dwelling Residential) District, located at 2111 Kasold Drive and adopt on first reading, Ordinance No. 9460. Submitted by Paul Werner Architects, for Quail Creek LLC, property owner of record.  (PC Item 2; approved 10-0 on 3/28/18)    Staff Memo & Attachments

 

 

10.

Approve Site Plan, SP-18-00169, to install 285 SF of artificial turf for a fenced residential dog run at a residence located at 1713 Inverness Drive. Submitted by Theresa M. Klimiuk, property owner of record. Staff Memo & Attachments 

 

 

11.

Authorize the City Manager to negotiate a contract for consulting services with Houseal Lavigne Associates to complete the Downtown Master Plan. This project is funded a maximum of $110,000 in the approved 2018 Capital Improvement Plan.    Staff Memo & Attachments

 

 

12.

Receive review of final design plans for E. 9th Street (CIP #PW17E6) and authorize staff to solicit competitive bids for the project upon completion of easement acquisition and utility relocation.   Staff Memo & Attachments

 

 

13.

Authorize the Mayor to execute a City/State agreement between the City of Lawrence and the Kansas Department of Transportation for the construction of the 19th Street and Iowa Street Pedestrian/Bicycle Tunnel Project.   Staff Memo & Attachments

 

 

14.

Authorize the City Manager to execute an agreement with Habitat for Humanity for Affordable Housing Trust Funds, in the amount of $75,000, to provide gap funding for two homes.   Staff Memo & Attachments

 

 

15.

Receive recommendation from the Public Incentives Review Committee on the issuance of Industrial Revenue Bonds for the new Lawrence Humane Society facility to be built at 1805 E. 19th Street and adopt Resolution No. 7249, a Resolution of Intent for issuing up to $7,500,000 in Industrial Revenue Bonds for the Lawrence Humane Society to obtain a sales tax exemption on construction materials for the new Humane Society facility.   Staff Memo & Attachments

 

 

 

 

 

 

C.

PUBLIC COMMENT: Play Video >


ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

D.

REGULAR AGENDA ITEMS:

 

 

1.

Conduct a public hearing and consider approving the expansion of a non-conforming Bar & Lounge use to allow a new accessible entry, expansion of kitchen, restrooms, and storage areas associated with Site Plan, SP-18-00116, for Logie’s, 728 Massachusetts Street. Submitted by TreanorHL, for BWB2 LP, property owner of record.    Staff Memo & Attachments Play Video >

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to open the public hearing. Motion carried unanimously.

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to close the public hearing. Motion carried unanimously.

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to approve the expansion of a non-conforming Bar & Lounge use to allow a new accessible entry, expansion of kitchen, restrooms, and storage areas associated with Site Plan, SP-18-00116. Motion carried unanimously.Play Video >


 

 

 

ACTION:

Conduct public hearing and approve the expansion of a non-conforming Bar & Lounge use to allow a new accessible entry, expansion of kitchen, restrooms, and storage areas associated with Site Plan, SP-18-00116, if appropriate.

 

 

2.

Consider the formation of a benefit district for Queens Road and the signalization of the intersection of 6th Street and Queens Road.  Consider directing staff to begin annexation of 1677 E. 1000 Road.   Staff Memo & Attachments    Annexation Request Staff Memo - Added 05/01/18 Play Video >

 

 

 

ACTION:

Provide direction on the formation of a benefit district for Queens Road and the signalization of the intersection of 6th Street and Queen’s Road and direct staff to begin annexation of 1677 E. 1000 Road, if appropriate.

Moved by Commissioner Soden, seconded by Vice Mayor Larsen, to direct staff to review legality of expanding the eastern edge of the benefit district for Queens Road and the signalization of the intersection of 6th Street and Queens Road to include properties on Dole Drive, Congressional Drive and Wakarusa Street. Motion carried unanimously.

Moved by Commissioner Soden, seconded by Commissioner Herbert, to direct staff to review legality of expanding the benefit district for Queens Road and the signalization of the intersection of 6th Street and Queens Road to include the tract of land north of 6th Street, east of Stoneridge Drive and south of Overland Drive. Motion carried unanimously.

Moved by Vice Mayor Larsen, seconded by Commissioner Ananda, to direct staff to begin annexation of 1677 E. 1000 Road. Aye: Mayor Boley, Vice Mayor Larsen, Commissioner Ananda, Commissioner Soden. Nay: Commissioner Herbert. Motion carried 4-1.
Play Video >

 

 

3.

Consider adopting on second and final reading, Ordinance No. 9324, pertaining to a Community Police Review Board.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Adopt on second and final reading, Ordinance No. 9324, pertaining to a Community Police Review Board, if appropriate.

Moved by Commissioner Ananda, seconded by Vice Mayor Larson, to defer adoption on second and final reading, of Ordinance No. 9324, pertaining to a Community Police Review Board. Motion carried unanimously.
Play Video >

 

 

4.

Consider authorizing staff to issue a Request for Qualifications for design services for 19th Street – Harper to O’Connell Road (CIP PW17E3).    Staff Memo & Attachments      Correspondence - Updated 05/04/18 Play Video >

 

 

 

ACTION:

Authorize staff to issue a Request for Qualifications for design services for 19th Street – Harper to O’Connell Road (CIP PW17E3), if appropriate.

oved by Commissioner Herbert, seconded by Vice Mayor Larson, to authorize staff to issue a Request for Qualifications for design services for 19th Street – Harper to O’Connell Road (CIP PW17E3) with direction to staff that any proposal includes an option for thirty-one feet, consistent with the road to the west. Motion carried unanimously.
Play Video >

 

 

5.

Consider approving the alternative project delivery procedures for the City of Lawrence.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Approve the alternative project delivery procedures for the City of Lawrence, if appropriate.

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to approve the alternative project delivery procedures for the City of Lawrence. Motion carried unanimously.
Play Video >

 

 

 

6.

Consider motion to recess into executive session.

 

 

 

ACTION:

Approve motion to recess into executive session for approximately one hour to discuss upcoming employer-employee negotiations pursuant to the employer-employee negotiations exception set forth in K.S.A. 75-4319(b)(3).  The justification for the executive session is to keep employer-employee negotiation matters confidential at this time.  At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room.

Moved by Mayor Boley, seconded by Commissioner Ananda, to recess into executive session for approximately 30 minutes to discuss upcoming employer-employee negotiations pursuant to the employer-employee negotiations exception set forth in K.S.A. 75-4319(b)(3). The justification for the executive session is to keep employer-employee negotiation matters confidential at this time. At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room. Motion carried unanimously.
Play Video >

 

 

 

 

 

 

 

E.

COMMISSION ITEMS:

 

 

 

 

F.

CITY MANAGER’S REPORT:     Report & Attachments Play Video >

 

 

 

 

G.

CALENDAR:    Meeting List     2019 Budget Calendar Play Video >

 

 

 

·          

Lawrence Humane Society Groundbreaking, Thursday, May 3, 4:00 – 7:00 p.m.  Location:  1805 East 19th Street.

 

 

 

·          

Kaw Water Treatment Plant 100 Year Celebration, Saturday, May 12, 10:00 a.m. – 2:00 p.m.  Location:  720 W. 3rd Street.   This event will include guided tours of the facilities, fun activities, and educational opportunities.

 

 

 

 

·          

City Commission Bike Ride, Tuesday, May 15, 4:30 p.m.  Location:  Riverfront Mall parking lot, east of City Hall, upper level.

 

 

 

 

·          

City offices closed Monday, May 28 in observance of Memorial Day.

 

 

 

 

·          

Wakarusa Wastewater Treatment Plant Ribbon Cutting, Thursday, June 7, 10:00 a.m.  Location:  2300 E. 41st Street.  Public Open House will be from 1:00 – 3:00 p.m.

 

 

 

 

April 2018

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May 2018

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H.

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

 

Affordable Housing Advisory Board

One vacancy for a position that expires 12/31/19 and one vacancy for a position that expires 12/31/20. Three positions are due to expire 12/31/18 and all are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

 

Aviation Advisory Board

Four positions are due to expire 05/31/18. Three positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

 

Board of Zoning Appeals/Sign Code Board of Appeals

One position is due to expire 09/30/18 and will not be eligible for reappointment.

 

Community Development Advisory Committee

One vacancy designated for a low/mod representative, for a position that expires 09/30/18. Two additional positions, designated for low/mod representatives, are due to expire 09/30/18 and will be eligible for reappointment to additional terms. There is an additional vacancy for an at-large position that expires 09/30/20.

 

Contractor Licensing Board

One vacancy for a position that expired 12/31/17. This position is designated for a Residential Contractor. One additional position is due to expire 12/31/18 and will not be eligible for reappointment. Eligibility requirements exist for this board. This board will be going through restructuring in the next year.

 

Douglas County Community Corrections Advisory Board

Two positions are due to expire 05/31/18. Both positions will be eligible for reappointment to additional terms.

 

Douglas County Emergency Management Board

One position is due to expire 07/01/18 and will be eligible for reappointment to an additional term.

 

eXplore Lawrence Governing Board

Three positions are due to expire 12/31/18 and will be eligible for reappointment to additional terms. There are eligibility requirements for this board.

 

Homeless Issues Advisory Committee

One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

 

Hospital Board

Three positions are due to expire 09/30/18. One position is eligible for reappointment to an additional term and two positions will not be eligible for reappointment.

 

Human Relations Commission

One vacancy for a position that expired 09/30/17.  Two additional positions expired 09/30/17 and are eligible for reappointment to additional terms. Five additional positions are due to expire 09/30/18. Four of these positions will be eligible for reappointment to additional terms, and one position will not be eligible for reappointment.

 

Jayhawk Area Agency on Aging

One position is due to expire 09/30/18 and will not be eligible for reappointment.

 

Lawrence Douglas County Advocacy Council on Aging

Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position is vacant.

 

Mental Health Board

One position expired 04/30/17.

 

Parks & Recreation Advisory Board

One vacancy for a position that expires 12/31/20.

 

Plumbing Code Board of Appeals

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. This board will be going through restructuring in the next year.

 

Public Transit Advisory Committee

One vacancy for a position that expires 12/31/18.  Two positions are due to expire 12/31/18 and are not eligible for reappointment to additional terms.

 

Sales Tax Audit Committee

Two positions are due to expire 04/30/18 and will not be eligible for reappointment.

 

Senior Resource Center for Douglas County, Inc., Governing Board

One vacancy for a position that expired 12/31/17. Two additional positions are due to expire 12/31/18. One position will be eligible for reappointment to an additional term and one position will not be eligible for reappointment.

 

Sister Cities Advisory Board

One vacancy for a position that expires 12/31/19. Three vacancies for positions that expired 12/31/17. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

 

Social Service Funding Advisory Board

Three positions are due to expire 08/31/18 and all will be eligible for reappointment to additional terms. One vacancy for a position that expires 08/31/19.

 

Sustainability Advisory Board

Five positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and two positions will not be eligible for reappointment.

 

Transportation Commission

Three positions are due to expire 12/31/18 and all will be eligible for reappointment to additional terms.

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to adjourn at 11:40 p.m. Motion carried unanimously.
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