CITY COMMISSION

MEETING AGENDA

September 11, 2018 - 5:45 p.m.

(Posted on webpage at 4:45 p.m. on 09/06/18)

City Commission Room, First Floor of City Hall

6 East 6^th Street

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The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

Updates:

09/11/18 @ 2:00 p.m.:

· Revised the language on Consent Agenda Item No. 7 a) – Adopt on second and final reading, Ordinance No. 9515 and Ordinance No. 9562 for a Text Amendment (TA-18-00199); and

· Added a City Manager’s Report.

09/10/18 @ 3:10 p.m.:

· Added a staff memo with a recommendation from the Affordable Housing Advisory Board to Regular Agenda Item No. 1 - Receive Housing Market Analysis from BBC Research & Consulting.

09/07/18 @ 3:40 p.m.:

· Added correspondence to Regular Agenda Item No. 1 - Receive Housing Market Analysis from BBC Research & Consulting.

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.

Mayor Boley recognized the 17th anniversary of 9/11 and called for a moment of silence. Play Video >
A.	RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

1.	Receive presentation from the Douglas County National Alliance for Mental Illness Steering Committee.

2.	Proclaim Saturday, September 15, 2018 to be Lawrence Drive Electric Day.

3.	Proclaim Sunday, September 16, 2018 as the 150^th Anniversary of the First Regular Missionary Baptist Church.

B.	CONSENT AGENDA: Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.
Commissioner Ananda requested removal of item 8 for a separate vote. Commissioner Herbert requested removal of item 9 for a separate vote. Mayor Boley requested removal of item 2 for a separate vote. Moved by Commissioner Ananda, seconded by Commissioner Herbert, to approve the consent agenda as below except for items 2, 8 and 9. Motion carried unanimously. Play Video >

1.	Approve City Commission meeting minutes from 09/04/18.

2.	Receive minutes from various boards and commissions: Play Video >

	Mental Health Board meeting of 07/31/18
	Senior Resource Center for Douglas County meeting of 07/24/18

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to receive minutes; and, direct staff to review the ethical and legal implications of a Commission appointment to the Senior Resource Center for Douglas County Board. Motion carried unanimously. Play Video >
3.	Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.

4.	Approve licenses as recommended by the City Clerk’s Office.

5.	Approve appointments as recommended by the Mayor.

6.	Adopt on first reading, Ordinance No. 9517, repealing existing Chapter 6, article 18 of the Code of the City of Lawrence, Kansas 2018 edition and amendments thereto pertaining to scrap metal dealer registration. Staff Memo & Attachments

7.	Adopt on second and final reading, the following ordinance(s):

	a)	~~Joint~~ Ordinance No. 9515~~/County Resolution No. ____,~~ and Ordinance No. 9562 for a Text Amendment (TA-18-00199) to the City of Lawrence Land Development Code, Articles 8 and 13, to update requirements for recording subdivision documents with the Douglas County Register of Deeds Office. (PC Item 3; approved 10-0 on 6/27/18)

	b)	Ordinance No. 9556, allowing the sale, possession and consumption of alcohol on the public right-of-way in the 900 block of New Hampshire Street on Saturday, October 20, 2018, from 12:00 p.m. – 11:30 p.m. during the Lawrence Arts Center Fall Funder Raiser.

8.	Authorize the City Manager to execute a License Agreement, permitting Grinders 733, L.L.C., a Kansas Limited Liability corporation, to install an electric vehicle charging station in the right of way in front of a property where they own a business located at 733 New Hampshire Street. Staff Memo & Attachments Play Video >
Moved by Commissioner Ananda, seconded by Commissioner Herbert, to authorize the City Manager to execute a License Agreement, permitting Grinders 733, L.L.C., a Kansas Limited Liability corporation, to install an electric vehicle charging station in the right of way in front of a property where they own a business located at 733 New Hampshire Street with direction that the agreement include language requiring a universal plug-in for the charging station. Motion carried unanimously. Play Video >

9.	Receive recommendation from the Director of Parks and Recreation regarding the removal of dead Elm trees on certain private properties and direct the City Clerk to issue a notice to the owners of these properties, requiring removal of the trees at the owners’ expense pursuant to City Code Chapter 18, Section 1. Staff Memo Play Video >
Commissioner Herbert recused himself. Moved by Vice Mayor Larsen, seconded by Commissioner Soden, to receive recommendation from the Director of Parks and Recreation regarding the removal of dead Elm trees on certain private properties and direct the City Clerk to issue a notice to the owners of these properties, requiring removal of the trees at the owners’ expense pursuant to City Code Chapter 18, Section 1. Motion carried unanimously. Commissioner Herbert returned to the meeting. Play Video >

10.	Authorize the City Manager to execute an agreement for Capital and Operating Assistance Funds between the State of Kansas and the City of Lawrence for Lawrence Transit. Staff Memo & Attachments

11.	Accept an offer to settle an outstanding Community Development Block Grant Comprehensive Rehabilitation Program loan and authorize the Mayor to execute a Release of Mortgage for Rosemary Seiger, 340 Pleasant Street. Staff Memo


C.	PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D.	REGULAR AGENDA ITEMS:

1.	Receive Housing Market Analysis from BBC Research & Consulting. Staff Memo & Attachments Correspondence - Added 09/07/18 AHAB Recommendation Memo - Added 09/10/18 Consultant Presentation Play Video >

	ACTION:	Adopt the Housing Market Analysis, if appropriate.

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to adopt the Housing Market Analysis. Motion carried unanimously. Play Video >


E.	COMMISSION ITEMS: Play Video >
Commissioner Herbert asked staff to review the animal code recommendations put forth by Kate Meghji from the Lawrence Humane Society. Mayor Boley asked staff to look at options for assessing fees for the removal of trees infected by the Dutch Elm Disease. Commissioner Soden asked if the Commissioner’s had thought any further about the City Commission having input on the Body Camera Policy.


F.	CITY MANAGER’S REPORT: Report & Attachments - Added 09/11/18 Play Video >

CALENDAR: Meeting List Play Video >

Lawrence Schools Foundation Community Education Breakfast, September 7, 7:30 a.m. Location: DoubleTree by Hilton, 200 McDonald Drive.

Lawrence Douglas County Valor First Responder Awards and Appreciation Dinner, Friday, September 7, 5:30 p.m. (social), 6:30 p.m. (welcome/dinner), 7:30 p.m. (awards). Location: DoubleTree by Hilton, 200 McDonald Drive.

Commissioners are invited to attend the Ninth Annual Law and Order Sunday, sponsored by Heritage Baptist Church, 1781 E. 800 Road, Lawrence, KS. The service will begin at 10:30 a.m. and each law enforcement officer and public official present will be recognized.

“Housing in Lawrence and Douglas County Today: A Public/Private Partnership” public event, Thursday, September 13, 5:30 p.m. (social hour), 6:15 p.m. program. Location: Cider Gallery, 810 Pennsylvania Street. Flyer

Joint City/County/USD 497 meeting, Wednesday, September 19, 3:00 – 5:30 p.m. Location: Flory Meeting Hall, Douglas County Fairgrounds, 2120 Harper Street. Agenda

Keeping Legends Alive Event (September 21/22) – a national gathering at Haskell Indian Nations University honoring the legacy of those who served our country and recreating the largest gathering of tribal people in Lawrence, Kansas in 1926 when the first tribal World War I Memorial -the Haskell Stadium and Arch – was dedicated. Event Information

Chapel Hill-Carrboro North Carolina Chamber of Commerce Inter-City Visit and Leadership Conference Reception, Sunday, September 23, 5:00 -7:00 p.m. Location: DeBruce Center, 1647 Naismith Drive.

2018 Annual League of Kansas Municipalities Conference, October 6 – 8. Location: Maner Conference Center/Capitol Plaza Hotel, Topeka, KS.

Commissioners are invited to join the Douglas County Commission and the Lawrence Douglas County Planning Commission for a presentation of Plan 2040: The Comprehensive Plan for the City of Lawrence and Unincorporated Douglas County on Friday, October 19, 12:00 – 2:00 p.m., during the Lawrence Douglas County Planning Commission Orientation session.


H.	ADJOURN:

1.	The City Commission will need to entertain a motion to adjourn the regular City Commission Meeting before moving into the work session.

CITY COMMISSION

WORK SESSION AGENDA

September 11, 2018

City Commission Room, First Floor of City Hall

6 East 6^th Street

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The work session will begin immediately following the

completion of the City Commission Meeting

The work session provides an opportunity for the City Commission to discuss items in greater detail. As a general practice, the Commission will not make decisions on items presented during this time; rather they will refer the items to staff for follow up, if necessary. Public comment related to the work session topics will be allowed at the end of the discussion on each item. Each person will be limited to three (3) minutes for public comment.

1.	The Housing Study was originally scheduled as the Work Session item. However, so the Commission could take action on the Housing Study, the September 11 meeting was made into a Regular Meeting and the Housing Study was moved to the Regular Agenda. Therefore, there are no Work Session items scheduled.


BOARDS AND COMMISSIONS CURRENT VACANCIES:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Affordable Housing Advisory Board
Three positions are due to expire 12/31/18 and are eligible for reappointment to additional terms. These positions are designated for representatives from Justice Matters, Lawrence Home Builders, and an at-large representative.

Aviation Advisory Board
One vacancy for a position that expired 05/31/18. This position is designated for a representative from the University of Kansas.

Bodywork Advisory Board
Five vacancies, with four positions designated for body practitioners and one position for a citizen at-large.

Community Development Advisory Committee
Two positions, designated for low/mod representatives, are due to expire 09/30/18 and will be eligible for reappointment to additional terms. Two additional vacancies for at-large positions expire 09/30/18 and 09/30/20.

Contractor Licensing Board
One vacancy for a position that expired 12/31/17. This position is designated for a Residential Contractor. One additional position, designated for an Architect/Engineer, is due to expire 12/31/18 and will not be eligible for reappointment. This board will be going through restructuring in the next year.

Downtown Master Plan Steering Committee
There are six (6) positions available on this steering committee. Eligibility requirements: one (1) at-large citizen, one (1) architect, one (1) developer, one (1) downtown business owner/tenant, one (1) downtown residential owner/tenant, and one (1) downtown property owner at-large.

eXplore Lawrence Governing Board
Three positions are due to expire 12/31/18, designated for Full Service Hotel Rep., City Commission Rep., and Service/Event Mgmt Industry Rep., and will be eligible for reappointment to additional terms. One vacancy for a position that is designated for the sports/recreational industry and expires 12/31/20.

Homeless Issues Advisory Committee
One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

Hospital Board
Three positions are due to expire 09/30/18. One position is eligible for reappointment to an additional term and two positions will not be eligible for reappointment.

Human Relations Commission
One vacancy for a position that expires 09/30/18. Four additional positions are due to expire 09/30/18 and all will be eligible for reappointment to additional terms.

Jayhawk Area Agency on Aging
One position is due to expire 09/30/18 and will not be eligible for reappointment.

Lawrence Douglas County Advocacy Council on Aging
Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position is vacant.

Mental Health Board
One position expired 04/30/17.

Plumbing Code Board of Appeals
One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. This board will be going through restructuring in the next year.

Public Transit Advisory Committee
Three positions are due to expire 12/31/18. Two positions are not eligible for reappointment to additional terms and one position is eligible for reappointment to an additional term.

Senior Resource Center for Douglas County, Inc., Governing Board
One vacancy for a position that expired 12/31/17. Two additional positions are due to expire 12/31/18. One position will be eligible for reappointment to an additional term and one position will not be eligible for reappointment.

Social Service Funding Advisory Board
Two vacancies for positions that expired 08/31/18 and one vacancy for a position that expires 08/31/19. One additional position expired 08/31/18 and is eligible for reappointment to an additional term.

Sustainability Advisory Board
Five positions are due to expire 12/31/18, with three positions eligible for reappointment to additional terms and two positions not eligible for reappointment.

Transient Guest Tax Grant Program Advisory Board
One vacancy for a position that expires 05/31/19. This position is designated for someone in the Arts/Cultural Industry.

Transportation Commission
Three positions are due to expire 12/31/18 and all will be eligible for reappointment to additional terms.

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to adjourn at 8:00 p.m. Motion carried unanimously. Play Video >