CITY
COMMISSION
MEETING
AGENDA
December
20, 2016 – 5:45 p.m.
(Posted
on webpage at 4:45 p.m. on 12/15/16)
(10MB files take approximately 45 seconds to open)
Updates:
12/20/16
@ 4:00 p.m.:
12/20/16
@ 1:10 p.m.:
12/20/16
@ 10:00 a.m.:
12/19/16
@ 3:45 p.m.:
- Regular Agenda
Item No. 1 – Economic Development Policies:
In order to be included as part
of the agenda packet, written communications must be received by the City
Manager’s Office by 12:00 p.m. on the day of the meeting. Communications
received after 12:00 p.m. will be printed and given to the Commissioners at the
meeting rather than being included as part of the online agenda. Please send
correspondence electronically to bjwalthall@lawrenceks.org.
If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
B. CONSENT AGENDA: Play Video >
Moved by Commissioner Herbert, seconded by Commissioner Larsen, to approve the consent agenda as below. Motion carried unanimously.
Play Video >
NOTE: All matters listed below on
the Consent Agenda are considered under one motion and will be enacted by one
motion. There will be no separate discussion on those items. If discussion is
desired, that item will be removed from the Consent Agenda and will be
considered separately.
1. Approve
City Commission meeting minutes from 12/06/16
and 12/13/16.
2. Receive
minutes from various boards and commissions:
Mental Health Board
meeting of 10/25/16
Planning Commission
meeting of 11/16/16
3. Approve
all claims. The
list of claims will be posted by the Finance Department on Monday prior to the
meeting. If Monday is a holiday, the claims will be posted as soon as possible
the next business day.
4. Approve licenses as recommended by the City
Clerk’s Office.
5. Approve appointments
as recommended by the Mayor.
6. Bid and purchase items:
a) Approve
the purchase of one (1) Heil front load refuse truck with Curotto Can
attachment for the Public Works Department, for $271,661.08, utilizing the
National Joint Powers Alliance (NJPA) cooperative purchasing contract. Staff Memo &
Attachments
7. Accept
dedication of easements associated with the
Final Plat, PF-16-00395, for Gwaltney Addition, located at 2176 E. 23rd
Street, 2200 E. 23rd Street, and 2200 Street FF. Submitted by
Bartlett & West Inc., on behalf of Cave Inn LLC, City of Lawrence, and
Gwaltney Properties LLC, property owners of record. Staff Memo & Attachments
8. Approve
extending the downtown bike corral pilot project until December 2017. Approve
using the remaining $1,987.32 of grant funding to purchase additional inverted
U racks to be used in the downtown area. Direct staff to hold a public hearing
at a future Transportation Commission meeting to provide a recommendation on
requests for two additional bike corrals in the downtown area. Staff Memo
& Attachments
9. Approve
the Lawrence Bicycle Parking and Amenities Policy Review with Citywide and
Downtown Recommendations. Staff
Memo & Attachments
10. Approve recommendations from the Transient Guest
Tax Grant Program Advisory Board for the 2017 Transient Guest Tax grants. Staff Memo & Attachments
11. Authorize the City Manager to
enter into an agreement with Lawrence Sports Corporation to provide funding for
host services related to the Junior Olympics event in July 2017, and outline
direct reimbursement to vendors in an amount not to exceed $102,840.22, related
to expenses associated with the event. Staff Memo & Attachments
12. Authorize
the Mayor to sign the Assessment of Fair Housing Collaboration Agreement
between the City of Lawrence and the Lawrence-Douglas County Housing Authority.
Staff Memo
& Attachments
13. Authorize
the Mayor to sign a Release of Mortgage for Henry Lewis McKinney and Lillie
Marie McKinney, 1230 West 28th Court. Staff Memo
Moved by Vice Mayor Soden, seconded by Commissioner Herbert, to accept dedication of easements associated with the Final Plat, PF-16-00395, for Gwaltney Addition, located at 2176 E. 23rd Street, 2200 E. 23rd Street, and 2200 Street FF. Motion carried unanimously.
Play Video >
C. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items
or issues that are not scheduled on the agenda after first being recognized by
the Mayor. As a general practice, the Commission will not discuss/debate these
items, nor will the Commission make decisions on items presented during this
time, rather they will refer the items to staff for follow up, if necessary.
Individuals are asked to come to the microphone, sign in, and state their name
and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA
ITEMS:
ADDRESSING THE COMMISSION: The public is allowed to speak to any
regular agenda item or give public comment after first being recognized by the
Mayor. Individuals are asked to come to the microphone, sign in, and state
their name and address. Speakers should address all comments/questions to the
Commission.
1. Consider changes and proposed reorganization of the
City’s Economic Development Policies. Staff Memo
& Attachments - Updated 12/20/16
2016 HUD Home Income Limits - Added 12/19/16
2016 LDCHA Fair Market Rents - Added 12/19/16 Play Video >
ACTION: Adopt
Resolution No. 7184, adopting the City of Lawrence Economic Development Policy
setting forth the City’s policies and procedures relating to economic development
tools and repealing prior policy resolutions, and adopt on first reading
Ordinance No. 9325, repealing sections of the City’s code that are now covered
in the Economic Development Policy, if appropriate.
Moved by Vice Mayor Soden, seconded by Commissioner Larsen, to adopt Resolution No. 7184, adopting the City of Lawrence Economic Development Policy setting forth the City’s policies and procedures relating to economic development tools and repealing prior policy resolutions; and, direct staff to make revisions to the policy to incorporate the Affordable Housing Advisory Board December recommendations with clarification on the income limits document source, modify the language in the incentive application to remove energy efficiency and add language to the instructions to clarify that the benefits list should reflect things that go above the City requirements, require an annual affidavit from companies, modify the recordkeeping requirement from two years to three years and incorporate clarification to the minimum number of units required for the affordable housing provisions. Motion carried unanimously.
Play Video >
Moved by Commissioner Herbert, seconded by Commissioner Boley, to adopt on first reading Ordinance No. 9325, repealing sections of the City’s code that are now covered in the Economic Development Policy. Motion carried unanimously.
Play Video >
E. COMMISSION ITEMS: City Commission Work Plan
G. CALENDAR: Meeting List (Updated 12/20/16) 2017 Meeting List
·
City offices closed December 26 in
observance of the Christmas Holiday.
·
City offices closed January 2, 2017 in
observance of New Year’s Day.
·
Please note: In accordance with the
ordinances adopted in 2016 regarding elections, there will be a City Commission
meeting on Monday, January 9, at 5:45 p.m. at which Mayor and Vice-Mayor
elections will take place. This meeting replaces the City Commission meeting
originally scheduled for Tuesday, January 10.
·
Strategic planning session with city
staff and City Commission, Friday, January 13, 2:00 – 6:00 p.m. and Saturday,
January 14, 9:00 a.m. – 4:00 p.m. Location: Bioscience & Technology
Center Conference Room, 2029 Becker Drive.
·
City offices closed Monday, January 16,
in observance of Martin Luther King, Jr. Day.
·
Strategic planning session with city
staff and City Commission, Monday, February 20, 9:00 a.m. – 3:00 p.m.
Location: Bioscience & Technology Center Conference Room, 2029 Becker
Drive.
·
City offices closed Monday, February 20
in observance of Presidents’ Day.
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*dates in bold indicate
City Commission meeting date
H. CURRENT VACANCIES –
BOARDS/COMMISSIONS:
Listed below are existing and
upcoming vacancies on City of Lawrence Boards and Commissions. If interested
in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards
to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708,
Lawrence, KS 66044.
Affordable
Housing Advisory Board
Three positions
expire 12/31/16 and are all eligible for reappointment to additional terms.
Building
Code Board of Appeals:
One vacancy for a
position that expires 11/30/16. This position is designated for an Architect.
Citizen
Advisory Board for Fair and Impartial Policing:
One vacancy for a
position that expired 03/01/16 and one vacancy for a position that expires
03/01/19.
Community
Development Advisory Committee:
Two vacancies for
positions that expire 09/30/17 and 09/30/18 and are designated for low/mod area
representatives.
Douglas
County Community Corrections Advisory Board:
One vacancy for a
position that expired 05/31/16.
Douglas
County Senior Services Board:
Two positions expire
12/31/16 and are both eligible for reappointment to additional terms.
Electrical
Code Board of Appeals:
One vacancy for a
position that expires 03/31/18 and is designated for a Journeyman Electrician.
One vacancy for a position that expired 03/31/16 and is designated for a
representative from the Fire/Medical Department.
eXplore
Lawrence:
One position expires
12/31/16 and is eligible for reappointment.
Homeless
Issues Advisory Committee:
Three positions
expire 12/31/16 and are all eligible for reappointment to additional terms.
Jayhawk Area
Agency on Aging:
One position on the
Advisory Council expired 09/30/16 and is eligible for reappointment to an
additional term.
Lawrence
Alliance:
One vacancy for a
position that expires 11/30/16. Five additional positions expire 11/30/16 and
are all eligible for reappointment to additional terms.
Lawrence
Douglas County Advocacy Council on Aging:
One vacancy for a
position that expires 12/31/17. Five additional positions expire 12/31/16 and
are all eligible for reappointment to additional terms.
Lawrence
Douglas County Bicycle Advisory Committee:
Three positions
expire 12/31/16 and are all eligible for reappointment to additional terms.
Mechanical
Board of Appeals:
One vacancy for a
position that expired 03/31/16.
Plumbing
Code Board of Appeals:
One vacancy for a
position that expired 04/30/16 and is designated for a Journeyman Plumber. One
vacancy for a position that expires 04/30/18 and is designated for a Master
Plumber.
Parks
& Recreation Advisory Board:
Two positions expire
12/31/16 and are eligible for reappointment to additional terms.
Public
Transit Advisory Committee:
Three positions
expire 12/31/16. Two positions will become vacant and one position is eligible
for reappointment to an additional term.
Sister
Cities Advisory Board:
Five positions
expire 12/31/16 and are all eligible for reappointment to additional terms.
Social
Service Funding Advisory Board:
Two vacancies for
positions that expired 08/31/16.
Sustainability
Advisory Board:
Four positions
expire 12/31/16 and are all eligible for reappointment to additional terms.
Moved by Commissioner Boley, seconded by Commissioner Herbert, to adjourn at 8:10 p.m. Motion carried unanimously.
Play Video >
