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CITY COMMISSION
MEETING AGENDA
October 11, 2016 – 5:45 p.m.
(Posted on webpage at 4:35 p.m. on 10/06/16)
The City Commission reserves the right to amend, supplement, or re-order
the agenda during the meeting.
Updates:
10/11/16 @ 1:00 p.m.:
- Updated the PowerPoint presentation to the Economic Development discussion on the Work Session agenda.
10/10/16 @ 2:55 p.m.:
- Updated the staff memo on Consent Agenda Item No. 7 - authorize the Mayor to sign a letter of support for the United Way of Douglas County’s proposal for the Health Equity Partnership program through the Kansas Health Foundation;
- Added a PowerPoint Presentation to the Oread Design Guidelines discussion on the Work Session Agenda; and
- Added a recommendation from the Affordable Housing Advisory Board regarding Affordable Housing Provisions to the Economic Development discussion on the Work Session Agenda.
10/07/16 @ 1:50 p.m.:
- Added a PowerPoint presentation to the Economic Development discussion on the Work Session Agenda.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
Moved by Commissioner Larsen, seconded by Vice Mayor Soden, to approve the consent agenda as below. Motion carried unanimously.
Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 10/04/16.
2. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9294 and Ordinance No. 9295, waiving the special assessments on five county-owned tracts in East Hills Business Park and indefinitely deferring the special assessments on the remaining three county-owned lots.
b) Ordinance No. 9296, for a Text Amendment (TA-16-00335) to the City of Lawrence, Kansas, Land Development Code, amending Chapter 20, Article 4, Sections 20-402 and 20-403, Article 5, Section 20-529, and Article 17, Section 20-1768, pertaining to Wireless Facilities, in order to bring the City into compliance with new state law, effective October, 2016, and federal regulations. Initiated by the City Commission on 8/16/16. (PC Item 3; approved 9-0 on 9/26/16). Incorporation by Reference
5. Approve vacation of utility easements and dedication of utility easements for Peak Addition, associated with Minor Subdivision, MS-16-00353, located at 1020 E 23rd St. Submitted by Landplan Engineering for Axrom, LLC and Quicktrip Corporation, property owners of record. Staff Memo & Attachments
6. Approve a Site Plan, SP-16-00367, for sidewalk hospitality area for Pita Pit located at 1011 Massachusetts Street. Submitted by Paul Werner Architects for Consolidated Properties, Inc., the property owner of record. Staff Memo & Attachments
7. Authorize the Mayor to sign a letter of support for the United Way of Douglas County’s proposal for the Health Equity Partnership program through the Kansas Health Foundation. Staff Memo & Attachments - Updated 10/10/16
8. Authorize the Mayor to sign Subordination Agreements for Rachel Montgomery, 1647 Bullene Avenue, and Jerry Council, 2612 Moundview Drive. Staff Memo
C. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. COMMISSION ITEMS: City Commission Work Plan
1. City Commissioner representation on the Strategic Planning Consultant Selection Panel. Staff Memo & Attachments Play Video >
Moved by Vice Mayor Soden, seconded by Commissioner Herbert, to add Commissioner Larsen and Commissioner Boley to the Strategic Consultant Selection Panel. Motion carried unanimously.
Play Video >
Moved by Commissioner Herbert, seconded by Commissioner Larsen, to appoint Commissioner Boley as the City Commission contact for the city auditor. Motion carried unanimously.
Play Video >
Commissioner discussion of items not scheduled on the agenda.
Play Video >
E. CITY MANAGER’S REPORT: Report & Attachments Play Video >
F. EXECUTIVE SESSION:
1. Consider motion into executive session for approximately 10 minutes for the purpose of consultation with attorneys for the City deemed privileged in the attorney-client relationship. The justification was to keep attorney-client matters confidential at this time. The City Commission Work Session will resume immediately following the conclusion of the executive session.
Moved by Commissioner Boley, seconded by Commissioner Herbert, to approve motion to recess into executive session for approximately 10 minutes at 6:43 p.m. Motion carried unanimously.
Play Video >
ACTION: Approve motion to recess into executive session for approximately 10 minutes, if appropriate.
G. CALENDAR: Meeting List Play Video >
· League of Kansas Municipalities Conference, October 8 – 10. Location: Overland Park Convention Center, 6000 College Blvd., Overland Park, KS.
· Experience Haskell, Native Lawrence, Sunday, October 9, 12:00 – 3:00 p.m. Location: Haskell Indian Nations University.
· Hiratsuka Delegation Luncheon with Mayor and Elected Officials, Thursday, October 13, 12:30 p.m. Location: North Lawrence Depot. INVITATION ONLY.
· Hiratsuka Delegation Dinner with Mayor and Elected Officials, Thursday, October 13, 12:30 p.m. Location: Circle S Ranch. INVITATION ONLY.
· Public Incentives Review Committee meeting, Wednesday, October 19, 1:30 p.m. Location: City Commission Room.
· Phoenix Awards Ceremony, Sunday, November 6, 2:00 p.m. Location: Lawrence Arts Center, 940 New Hampshire.
· National League of Cities Summit Conference, November 16 – 19. Location: Pittsburgh, PA.
· City offices closed November 24-25 in observance of the Thanksgiving Holiday.
· City offices closed December 26 in observance of the Christmas Holiday.
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*dates in bold indicate City Commission meeting date
CITY COMMISSION
WORK SESSION AGENDA
October 11, 2016
(The work session will begin immediately following the
completion of the City Commission Meeting)
The work session provides an opportunity for the City Commission to discuss items in greater detail. As a general practice, the Commission will not make decisions on items presented during this time; rather they will refer the items to staff for follow up, if necessary. Public comment related to the work session topics will be allowed at the end of the discussion on each item.
1. Oread Design Guidelines discussion. Play Video >
Historic Resources Commission Report
Text Amendment Overlay Zoning Districts
PowerPoint Presentation – Added 10/10/16
2. Economic Development Incentives Policy discussion. Play Video >
PowerPoint Presentation – Updated 10/11/16
Affordable Housing Advisory Board Recommendation on Affordable Housing Provisions – Added 10/10/16
CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Affordable Housing Advisory Board
Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Building Code Board of Appeals:
Four positions expire 11/30/16. Two positions are eligible for reappointment to additional terms and two positions (Architect and Contractor) will become vacant.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/17 and 09/30/18. These positions are designated for low/mod areas. Four additional positions expire 09/30/16 and are eligible for reappointment to additional terms (one position is designated for low/mod area and three positions are at large positions).
Contractor Licensing Board:
One vacancy for a position that expired 12/31/15. This position is designated for an at-large position.
Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16.
Douglas County Senior Services Board:
Two positions expire 12/31/16 and are both eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18 and is designated for a Journeyman Electrician. One vacancy for a position that expired 03/31/16. This position is designated for a representative from the Fire/Medical Department.
eXplore Lawrence:
One position expires 12/31/16 and is eligible for reappointment.
Homeless Issues Advisory Committee:
Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Hospital Board:
One position expires 09/30/16 and will become vacant.
Jayhawk Area Agency on Aging:
One position on the Advisory Council expires 09/30/16 and is eligible for reappointment to an additional term.
Lawrence Alliance:
One vacancy for a position that expires 11/30/16. Five additional positions expire 11/30/16 and are all eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17. Five additional positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Lawrence Douglas County Bicycle Advisory Committee:
Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Mechanical Board of Appeals:
One vacancy for a position that expired 03/31/16.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/16. This position is designated for a Journeyman Plumber. One vacancy for a position that expires 04/30/18. This position is designated for a Master Plumber.
Parks & Recreation Advisory Board:
Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Public Transit Advisory Committee:
Three positions expire 12/31/16. Two positions will become vacant and one position is eligible for reappointment to an additional term.
Sister Cities Advisory Board:
Five positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
Two vacancies for positions that expired 08/31/16.
Sustainability Advisory Board:
Four positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Traffic Safety Commission:
One vacancy for a position that expires 04/30/18.
Transient Guest Tax Grant Program Advisory Board:
One vacancy for a position designated for a person in the hotel industry.
Moved by Commissioner Herbert, seconded by Vice Mayor Soden, to adjourn at 8:40 p.m. Motion carried unanimously.
Play Video >