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CITY COMMISSION

MEETING AGENDA

July 5, 2011 - 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 06/30/11)

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Updates:

07/05/11 @ 10:05 a.m.

Updated the Future Agenda Items Staff Memo.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim the month of July, 2011 as Parks and Recreation Month.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 06/21/11.

2. Receive minutes from various boards and commissions:

Parks and Recreation Advisory Board meeting of 06/21/11

Mental Health Board meeting of 05/31/11

Historic Resources Commission meeting of 05/19/11

Board of Zoning Appeals meeting of 04/07/11

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8513, annexing approximately 7.6 acres of city-owned land at the Lawrence Municipal Airport.

b) Ordinance No. 8639, regarding the picking of ripe fruit from trees, plants, and vines on certain city property.

7. Approve Rezoning request, Z-4-13-11, to rezone approximately 4.6 acres from RS7 (Single-Dwelling Residential) to RM12D (Multi-Dwelling Residential), located at 25^th Terrace and O’Connell Road. Submitted by Johnson Group Engineering, for Fairfield Investors LLC, property owner of record. Adopt on first reading, Ordinance No. 8640, to rezone approximately 4.6 acres from RS7 (Single-Dwelling Residential) to RM12D (Multi-Dwelling Residential), located at 25^th Terrace and O’Connell Road. (PC Item 4a; approved 7-0 on 6/20/11) Staff Report Map of Area Southeast Area Plan Map Article 4 Use Tables PC Minutes

8. Accept dedication of easements and rights of way for Preliminary Plat, PP-4-5-11, for Fairfield Farms, a revision to an approved residential plat known as Fairfield Farms East Addition No. 1, specifically modifying Blocks 1 and 2 and Blocks 14 and 15 to combine 44 lots and rights-of-way into 14 lots with abutting right-of-way, located at 25^th Terrace and O’Connell Road. Submitted by Johnson Group Engineering, for Fairfield Investors LLC, property owner of record. (PC Item 4b; approved 7-0 on 6/20/11) Staff Report Plat Layout Utility Grading Associated Cases PC Minutes

9. Authorize staff to submit applications to KDOT to complete transportation planning studies under the KDOT Competitive CPG (Consolidated Planning Grant) funding program. Staff Memo & Attachments

10. Authorize the City Manager to execute an agreement with Gilmore & Bell, P.C. for bond counsel services. Staff Memo

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive Planning Commission recommendation regarding annexation, A-3-1-11, of approximately 67 acres, located on the south side of N 1800 Rd (Farmers Turnpike) and between the extended alignments of E 900 Road and E 950 Road, and consider adopting Resolution No. 6924 requesting that the Board of County Commissioners of Douglas County, Kansas, make the statutory finding as to whether the proposed annexation would not hinder or prevent the proper growth or development of the area or of any other incorporated city. Submitted by Steven Rothwell, Timothy W. and Lani S. Rothwell, for Timothy Rothwell, Wilber C. Rothwell, and Donald Kenna Rothwell, property owners of record. (PC Item 14A; approved 8-1 on 5/25/11) Staff Report Presentation Request Memo Letter to Neighbors Communications Minutes Annexation Procedures Letter to RWD Letter from RWD Counsel

ACTION: Receive Planning Commission recommendation regarding annexation, A-3-1-11, and adopt Resolution No. 6924, if appropriate.

2. Consider adopting Resolution No. 6925, establishing the downtown task force.

ACTION: Adopt Resolution No. 6925, establishing the downtown task force.

3. Consider motion to recess into executive session for 45 minutes for the purpose of discussion of employer-employee negotiations. The justification for the executive session is keep negotiations confidential at this time. The City Commission will resume in the City Commission meeting room upon conclusion of the executive session.

ACTION: Approve motion, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - updated 07/05/11

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· City offices closed Monday, July 4, in observance of Independence Day.

· City Commission Study Session, Friday, July 8, 3:00 – 5:00 p.m. Location: City Commission Room. Topic: Budget.

· Chamber of Commerce Fall Mixer, Wednesday, September 14, 5:30 – 7:30 p.m.

· 2011 Congress of Cities & Exposition Meeting, November 8 – 12, 2011. Location: Phoenix, AZ.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Two positions expired 05/31/11.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Convention & Visitors Bureau Advisory Board:

One vacancy for a position that expired 07/01/11 and one vacancy for a position that expires 07/01/14. Eligibility requirements exist for this board.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.

Historic Resources Commission:

One vacancy for a position that expires 03/01/13. Eligibility requirements exist for this board.

Hospital Board:

One vacancy for a position that expires 09/30/14.