A

CITY COMMISSION

MEETING AGENDA

June 28, 2011 - 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 06/23/11)

(10MB files take approximately 45 seconds to open)

Updates:

06/27/11 @ 2:15 p.m.:

Added as Consent Agenda Item No. 10 – approve appointments as recommended by the Mayor, and
Updated the City Manager’s Report.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 06/14/11.

2. Receive minutes from various boards and commissions:

Public Health Board meetings of 04/18/11 and 04/29/11

Planning Commission meeting of 05/23-25/11

Lawrence/Douglas-County Bicycle Advisory Committee meeting of 05/17/11

Hospital Board meeting of 05/18/11

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Bid and purchase items:

a) Authorize continued use of Kleinfelder as the testing firm for Kasold Drive reconstruction and approve a purchase order increase in the amount of $30,500. Staff Memo

b) Authorize payment of $18,283.86 to the Kansas Department of Insurance for the 2011 self-insured assessment. Staff Memo

c) Authorize City Manager to execute First Extension for Renewal of Agreement for Collection Services. Staff Memo & Attachments

6. Adopt the following ordinance(s) on first reading:

a) Ordinance No. 8513, annexing approximately 7.6 acres of city-owned land at the Lawrence Municipal Airport. Staff Memo & Attachments

b) Ordinance No. 8639, regarding the picking of ripe fruit from trees, plants, and vines on certain city property.

7. Receive request from Consolidated Properties, Inc., regarding redevelopment of the Masonic Temple at 10^th and Massachusetts Streets; refer to staff and Public Incentives Review Committee for recommendation. Request & Application

8. Approve a request for the use of 30 parking spaces in Lot 10 on Friday, September 2, 2011, from 10:30 a.m. – 1:30 p.m. by the Horseless Carriage Club.

9. Authorize the City Manager to sign an Agreement for Capital and Operating Assistance Funds for the Lawrence Transit System to receive funding from the FY2012 Comprehensive Transportation Program. Staff Memo

10. Approve appointments as recommended by the Mayor.

C. CITY MANAGER’S REPORT: CM Report & Attachments (updated 06/27/11)

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive 2010 Lawrence-Douglas County Housing Authority Annual Report.

ACTION: Receive the report.

2. Conduct public hearing to consider the vacation of one (1) foot of two utility easements located in Lot 1, Block 1, Accessible Residential Options West Subdivision (a.k.a. 2218, 2222, and 2226 Yale Road) as requested by property owner LCHT Accessible Housing, LLC. Staff Memo & Attachments

ACTION: Conduct public hearing and approve Order of Vacation, if appropriate.

3. Consider approval of a Special Use Permit, SUP-3-2-11, for a bar or lounge use located at 1344 Tennessee Street for Bullwinkle’s and adopt on first reading, Ordinance No. 8627, for a Special Use Permit (SUP-3-2-11) for a bar or lounge use located at 1344 Tennessee Street. (PC Item 2B; approved 8-2 on 3/28/11). This item was deferred from 04/19/11. Staff Memo Site Plan Aerial Map Applicant Letter

ACTION: Approve Special Use Permit (SUP-3-2-11) for a bar or lounge use located at 1344 Tennessee Street and adopt on first reading, Ordinance No. 8627, if appropriate.

4. Consider a motion to recess into executive session for approximately 30 minutes to discuss employer-employee negotiations. The justification for the executive session is to keep labor negotiation matters confidential at this time. The regular meeting will resume in the City Commission Room at the conclusion of the executive session.

ACTION: Approve motion to recess into executive session for approximately 30 minutes to discuss employer-employee negotiations, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Public Incentives Review Committee meeting, Thursday, June 30, 4:00 – 6:00 p.m. Location: City Commission Room.

· City offices closed July 4, 2011 in observance of Independence Day.

· City Commission Study Session, Friday, July 8, 3:00 – 5:00 p.m. Location: City Commission Room. Topic: Budget.

· Chamber of Commerce Fall Mixer, Wednesday, September 14, 5:30 – 7:30 p.m.

· 2011 Congress of Cities & Exposition Meeting, November 8 – 12, 2011. Location: Phoenix, AZ.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Two positions expired 05/31/11.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Convention & Visitors Bureau Advisory Board:

One vacancy for a position that expires 07/01/14. Three positions expire 07/01/11 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

Douglas County Emergency Management Board:

One position expires 07/01/11 and is eligible for reappointment to an additional term.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.

Historic Resources Commission:

One vacancy for a position that expires 03/01/13. Eligibility requirements exist for this board.

Hospital Board:

One vacancy for a position that expires 09/30/14.

Lawrence Alliance:

Two vacancies for positions that expire 11/30/11.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/14.