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CITY COMMISSION

MEETING AGENDA

December 28, 2010 – 9:00 a.m.

(Posted on webpage at 11:00 a.m. on 12/23/10)

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A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 11/09/10.

2. Receive minutes from various boards and commissions:

Historic Resources Commission meeting of 11/18/10

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Bid and purchase items:

a) Authorize the City Manager to enter into a contract with ETC Institute in the amount of $29,250 for preparation and completion of a citizen survey. Staff Memo and Attachments

b) Authorize the purchase of GPS units and monitoring service for the Utilities Department (32 units), Solid Waste Division (35 units) and Street Division (26 units) from NetWorkFleet in the amount of $50,199.20. Staff Memo and Attachments

c) Set a bid date of January 11, 2011, for hourly HVAC repair services for the Parks and Recreation Department. Staff Memo

6. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8598, adopting the Code of the City of Lawrence 2011 edition as authorized by Ordinance 8597.

7. Adopt Resolution No. 6915, declaring the boundaries of the City of Lawrence, Douglas County, Kansas. Staff Memo & Attachments

8. Authorize the Mayor to sign a Release of Mortgage for Kiley and Mary Bost, 832 Locust. Staff Memo

9. Approve $75,925 in expenditures to be reclassified from the general fund to the guest tax and guest tax reserve funds for operating department costs related to personnel and other expenses for event support. Staff Memo

C. CITY MANAGER’S REPORT: CM Report and Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. None.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo and Attachments

G. COMMISSION ITEMS:

H. CALENDAR: 2011 Meeting List

· City offices closed Friday, December 24 in observance of the Christmas holiday.

· City offices closed Friday, December 31 in observance of the New Year’s holiday.

· Legislative Breakfast – Wednesday, January 5, 7:30 a.m. Location: Maceli’s, 1031 New Hampshire.

· Study Session on Solid Waste Menu of Options, Tuesday, January 11, 4:30 p.m. Location: City Commission Room.

· City Manager Evaluation, Monday, January 24, 4:00 – 6:00 p.m. City Commission will recess the January 18 meeting and reconvene into executive session for the City Manager Evaluation on January 24. Location: City Manager’s Conference Room.

· Joint City/County Commission study session on recommended Environmental Chapter and Northeast Sector plan: TBD

· Chamber of Commerce Annual Dinner, Friday, January 28. Details to come.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expired 09/30/10.

Building Code Board of Appeals:

One vacancy for a position that expired 11/30/10. Eligibility requirements exist for this board.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

Two vacancies for at-large positions that expired 09/30/10.

Contractor Licensing Board:

Three positions expire 12/31/10. All are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council that expired 09/30/10.

Lawrence Alliance:

Six positions expire 11/30/10. All are eligible for reappointment to additional terms.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Three positions are currently vacant.

Public Transit Advisory Committee:

Three positions expire 12/31/10. All are eligible for reappointment to additional terms.

Sister Cities Advisory Board:

Five positions expire 12/31/10. All are eligible for reappointment to additional terms.

Social Services Advisory Board:

Two positions available for this board.