|
City of Lawrence |
|
Central Maintenance Garage |
|
|
|
MEMORANDUM |
|
DATE: |
12/20/2010 |
|
TO: |
David Corliss, City Manager |
|
CC: |
Chuck Soules, Public Works Director Tammy Bennett, Assistant Public Works Director |
|
FROM: |
Steve Stewart, Fleet Manager |
|
|
|
|
RE: |
GPS expansion and service agreement recommendation |
Background
The Solid Waste Division conducted a pilot project (see attached memo) to evaluate GPS systems on rear-load and front load refuse equipment in November, 2010. The Solid Waste Division is proceeding with the purchase of 35 units for rear and front load fleets, and the order has been submitted to NetWork Fleet. The operations supervisor held demonstrations of the products evaluated for Street Maintenance and the Utility Department. Optional equipment was also discussed for snow crews, which requires additional ports on the system for plow / spreader monitoring and route planning and updating for Utility Department units.
Current Status:
The GPS system selected by the Solid Waste is also acceptable to the Utilities Department and Street Division of Public Works. The Utilities Department is recommending purchase of 32 units. Thirty units will be standard GPS and two will be diagnostic units with the capability of expanding into Garmin routing updates at a later time. The Street Division is recommending the purchase of 26 units. Twenty-one (21) of these will be diagnostic units outfitted with sensors to determine when the snow plows are on the ground and when the spreaders are active. The other five will be standard GPS units.
Funding:
Funding for the purchase of the equipment would be through Utilities Department (Fund 501) and Street Maintenance (Fund 214). The departments intend to make the following purchases in the 2010 budget.
|
Utility Department Fund 501 |
Model of Equipment / Number |
Purchase Price |
|
|
3500 series 2 |
$ 830.00 |
|
|
4200 series 30 |
$5850.00 |
|
|
$6680.00 |
|
Street Division Fund 214 |
Model of Equipment / Number |
Purchase Price |
|
|
4200 series 5 |
$ 975.00 |
|
|
3500 series 21 with sensors |
$8715.00 |
|
|
Total purchase price |
$9690.00 |
Funding the service agreement would be through the Central Maintenance Garage (Fund 504) 2011 budget line item for commercial repair and maintenance expenses. This expense would be billed monthly to each unit in the program. Cost of the service agreement is in the following table.
|
Solid Waste |
$838.50 per month |
Year Total $10,059.00 |
|
Street Division |
$643.70 per month |
Year Total $ 7,724.40 |
|
Utility Department |
$768.40 per month |
Year Total $ 9,220.80 |
|
Total all Departments |
|
$27,004.20 |
Action Request:
Approve the equipment purchases from the 2010 budget for Street Maintenance in the amount of $9690.00, the Utility Department in the amount of $6680.00 and Solid Waste in the amount of $6825.00. Approve from the Central Maintenance Garage 2011 budget the service agreement in the amount of $27,004.20, for a total cost to all departments of $50199.20.