CITY
COMMISSION
MEETING AGENDA
April 21, 2009 - 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 04/16/09)
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Updates:
04/21/09 @ 10:30 a.m.
The following updates were made to the Future Agenda Items Memo:
- Added a staff memo regarding the Assistance to Firefighters Grant for the 04/28/09 City Commission Meeting.
- Added information regarding a homeless camping proposal for the 05/05/09 City Commission Meeting. Staff Memo David Tucker Proposal
- Removed from the 05/05/09 Future Agenda Items Memo to receive an appeal of the Planning Director’s determination on SP-09-08-08 for a new speculative commercial building at 1120 E. 23rd Street
Updated the meeting list to reflect Mayor Chestnut presiding at the Wal-Mart Ribbon Cutting on 04/29/08.
Added under the calendar section, an invitation to City Commissioners to attend Planning Commission Orientation on June 12, 12:00 – 2:00 p.m.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of April 20-24, 2009 as Tree City USA Week and Friday, April 24, 2009 as Arbor Day.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 04/07/09.
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the Department of Administrative Services.
4. Bid and purchase items:
a) Award Bid No. B09007 for the 2009 Fire Hydrant Painting Program to the low bidder, Warren Moore Painting, for $17,596 and authorize the City Manager to execute a contract agreement for the project. Bid Memo & Attachment
5. Approve recommendation from the Lawrence Cultural Arts Commission to approve sign permit #09-00200093 for a mural installation at Evan’s Imports, 735 E. 22nd Street, as proposed by artist Heather Reynolds-Nance. Staff Memo & Attachments
6. Authorize City Manager to execute a Letter of Agreement with Hays Companies to provide comprehensive Employee Benefit Consulting Services, to include the services of issuing an Employee Health Care Plan RFP, related analysis, and ongoing employee benefits consulting service, in the amount of $50,000 for 2009. Staff Memo
7. Receive 2009 First Quarter Case Management Report from Bert Nash Mental Health Center. Report
8. Approve as signs of community interest, a request from the KU Endowment Association and Students for KU to place temporary signs in the right-of-way along the center median on Bob Billings Parkway at Westbrooke Drive on Saturday, April 25, 2009 directing traffic for the Hawk Mud Fest Volleyball Tournament. Request
9. Authorize staff to proceed with appraisal, survey document preparation, architectural review, and other related items concerning the acquisition of the BNSF Depot. City Commission will approve any final acquisition document with BNSF once the preliminary matters are completed. Staff Memo & Attachments
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct public hearing to consider the vacation of a utility easement located in Lots 1 and 8, Lawrence Industrial Park, 746 E. 27th Street, as requested by Westar Energy, Inc. Staff Memo & Attachments
ACTION: Conduct public hearing and approve Order of Vacation, if appropriate.
2. Consider the following items related to the Lawrence Community Shelter:
a) Receive annual report for SUP-01-02-07, Lawrence Community Shelter at 944 Kentucky/214 W. 10th Street. Staff Memo LCS 2008 Annual Report Mayor Chestnut email of 04/24/07
ACTION: Receive report.
b) Consider approving request from Lawrence Community Shelter for reallocation of Salvation Army Emergency Shelter/Day Services funding in 2009. Staff Memo & Attachments
ACTION: Approve request from LCS for the reallocation of Salvation Army Emergency Shelter/Day Services funding in 2009, if appropriate.
3. Reconsider the approval of a portion of Text Amendment TA-04-03-08, and adopt on first reading, Ordinance No. 8388, amending and enacting sections of Chapter 20 of the Lawrence City Code (Land Development Code) pertaining to certain Community Facilities (Temporary Shelters and Social Service Agencies). Initiated by City Commission April 29, 2008. (PC Item 5; approved 6-3 on 9/22/08; CC initial approval October 14, 2008). Staff Memo & Attachments 10/14/08 CC Minutes 02/24/09 CC Minutes
ACTION: Approve a portion of Text Amendment, TA-40-03-08 and adopt on first reading Ordinance No. 8388, amending and enacting sections of Chapter 20 of the Lawrence City Code pertaining to Community Facilities, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 04/21/09
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List - updated 04/21/09
1. Establish various calendar items, including goal setting session and budget study session opportunities. 2010 Budget Process Calendar
2. Establish possible date for City Commission study session with the Community Commission on Homelessness (CCH) to discuss an interim/temporary emergency shelter after May 1, 2009. Due to the Salvation Army closing its emergency shelter effective May 1, 2009, the CCH is requesting the study session be held before May 1, 2009.
§ Peak Oil Task Force, Thursday, April 23, 4:00 p.m. Location: City Manager’s Conference Room, 4th Floor, City Hall.
§ Arbor Day planting ceremony, Friday, April 24, 8:30 a.m. Location: Central Junior High.
§ Chamber of Commerce Luncheon featuring Congresswoman Lynn Jenkins, Friday, May 1, 12:00 – 1:00 p.m. Location: The Dole Institute of Politics, 2350 Petefish Drive.
§ Celebration of 14 years of Leadership at the University of Kansas in honor of Bob Hemenway, Saturday, May 2, 3:00 p.m. Location: Lied Center.
§ Governing Body Institute, May 8-9. Location: Capitol Plaza Hotel, 1717 SW Topeka Blvd. Brochure
§ Lawrence Municipal Airport 80th Birthday Celebration, May 16, 10:00 a.m. – 4:00 p.m. Location: Lawrence Municipal Airport.
§ City offices closed Monday, May 25 in observation of Memorial Day.
- City Commissioners invited to attend Planning Commission Orientation, June 12, 12:00 – 2:00 p.m. Location: City Commission Room.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Four positions, held by Sneegas, Fish, Klinkenberg, and Atwood, expire 05/31/09. All are eligible for reappointments to additional terms. One position, held by Bryant, expires 05/31/11. Mr. Bryant has indicated that he will be resigning his term effective 05/31/09.
Community Development Advisory Committee:
(Formerly known as Neighborhood Resources Advisory Committee:
Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions.
One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08.
Lawrence-Douglas County Metropolitan Planning Commission:
Two positions, held by Findeldei and Carter, expire 05/31/09. Both are eligible for reappointment to an additional term.
Mechanical Code Board of Appeals:
One vacancy that expired 03/31/09.
One position, held by Ziegelmeyer, expires 04/30/09. Mr. Ziegelmeyer has served two consecutive terms and is not eligible for reappointment to an additional term.