CITY
COMMISSION
MEETING AGENDA
December 16, 2008 - 6:35 p.m.
(Posted on webpage at 5:30 p.m. on 12/11/08)
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PLEASE NOTE: REGULAR AGENDA ITEM NO. 2 – LAWRENCE SMARTCODE HAS BEEN DEFERRED UNTIL JANUARY 6, 2009 DUE TO WEATHER. CITY COMMISSION AND STAFF HAVE RECEIVED NUMEROUS REQUESTS TO DEFER THIS ITEM.
Updates:
12/16/08 @ 3:00 p.m.
- Added a status report from Darryl Graves to Regular Agenda Item No. 1 – 617 W. 4th Street, unsafe structure.
- Added the following to Regular Agenda Item No. 2 – Lawrence SmartCode:
- Staff reports to Regular Agenda Items 2-a, 2-b, and 2-c;
- Correspondence and comments from the League of Women Voters.
- Added memos from Vice Mayor Chestnut to Regular Agenda Item No. 4 – Economic Development Items.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of supporters of 2008 Helmet Fair and Safety House Renovation.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 12/02/08.
2. Receive minutes from various boards and commissions:
Sustainability Advisory Board meeting of 10/08/08
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Award bid for Janitorial Services at the Investigations and Training Center to Smart Building Services, for $1,657.66 per month, or $19,892 annually, for up to three (3) years, subject to annual review and renewal. Bid Memo
b) Award Utilities Department bids for fire hydrants to HD Supply for $87,110 and valves to Water Products for $94,445. Reject bids for tee and anchor coupling fittings and set new bid date of January 13, 2009 for tee and anchor coupling fittings. Staff Memo & Attachments
7. Adopt on first reading, Ordinance No. 8214, amending the animal control ordinance to allow domesticated hedgehogs as pets within the City limits. Staff Memo & Attachments
8. Adopt on second and final reading, Ordinance No. 8324, pertaining to the requirements for the removal of snow or ice from public sidewalks.
9. Authorize reimbursement to HDD of Lawrence in the amount of $39,581.25 or seventy-five percent (75%), of the installation costs of a sprinkler system at 732-734 Massachusetts Street, pursuant to the 2007 Downtown Fire Sprinkler Incentive Program. Staff Memo & Attachments
10. Authorize the Administrative Services Department to renew coverage provided by Midwest Employers’ Casualty Company for the City’s excess workers’ compensation coverage for the period of January 1, 2009 to January 1, 2010 for an estimated annual premium of $40,608. Staff Memo
11. Approve use of right-of-way permits adjacent to 642 and 824 Louisiana for one month, 12/10/08 through 1/10/09, with additional one month extensions to be considered as needed, provided that any future extension requests must be applied for prior to the expiration of the then current temporary use of right-of-way permit, for the storage of construction materials. Staff Memo & Attachments
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Receive staff report on the structure at 617 W. 4th Street. Staff Memo Resolution No. 6813 (from 11/11/08 CC Meeting) Darryl Graves Status Report - Added 12/16/08
ACTION: Receive report and direct staff to begin actions to remove the unsafe structure, if appropriate.
2. THIS ITEM HAS BEEN DEFERRED UNTIL JANUARY 6, 2009 BECAUSE OF THE WEATHER. CITY COMMISSION AND STAFF HAVE RECEIVED NUMEROUS REQUESTS TO DEFER THIS ITEM.
Consider the following items related to Lawrence SmartCode:
Staff Memo & Attachments Development Processes Outline Correspondence PC Minutes LWV Correspondence - Added 12/16/08 LWV Mark-up of Smartcode - Added 12/16/08
a) Consider approval of CPA-2007-6, a Comprehensive Plan Amendment to Horizon 2020 by creating Chapter 15 – Place Making to ensure proper comprehensive plan language is in place for the proposed Lawrence SmartCode in the City of Lawrence. (PC Item 13; approved 8-0 on 5/21/08) Draft PC Resolution 2008-01 Correspondence Staff Report - Added 12/16/08
ACTION: Approve CPA-2007-6, an amendment to Horizon 2020 by creating Chapter 15 - Place Making, if appropriate.
b) Consider approval of CPA-2007-7, a Comprehensive Plan Amendment to Horizon 2020, Chapter 14 Specific Plans, to add a reference to the Lawrence SmartCode Infill Plan. (PC Item 14; approved 8-0 on 5/21/08) Draft PC Resolution No. 2008-02 Staff Report - Added 12/16/08
ACTION: Approve CPA-2007-7, an amendment to Horizon 2020, Chapter 14 Specific Plans, if appropriate.
c) Consider adopting Text Amendment TA-11-24-07 regarding the Lawrence SmartCode and, Pursuant to the provisions of K.S.A. Chapter 12, Article 7, enacting a new Chapter 21 of the Code of the City of Lawrence, Kansas, establishing comprehensive zoning regulations and other land use regulations. Consider adopting Ordinance No. 8286 on first reading regarding TA-11-24-07 for the Lawrence SmartCode. (PC Item 15; approved 8-0 on 5/21/08) Lawrence Smartcode - Chapter 21 Staff Report - Added 12/16/08
ACTION: Approve TA-11-24-07 regarding the Lawrence SmartCode and adopt Ordinance No. 8286, if appropriate.
3. Consider the following transit related items:
a) Consider authorizing the City Manager to enter into a contract with MV Transportation, Inc., for public transportation services from January 1, 2009 to December 31, 2013. Staff Memo & Attachments
ACTION: Authorize the City Manager to enter into a contract with MV Transportation, Inc., for public transportation services beginning January 1, 2009 to December 13, 2013, if appropriate.
b) Consider authorizing staff to advertise an RFP for route and schedule design for coordinated transportation services for the City of Lawrence and the University of Kansas. Staff Memo & Attachments
ACTION: Authorize staff to advertise an RFP for route and schedule design for coordinated transportation services for the City of Lawrence and the University of Kansas, if appropriate.
4. Receive staff report on economic development issues and policies. Staff Memo & Attachments Sustainability Advisory Board Letter of 05/07/08 Powerpoint Presentation Vice-Mayor Chestnut Memo on Economic Development Issues- Added 12/16/08 Vice-Mayor Chestnut Memo on Cost Benefit Issues - Added 12/16/08
ACTION: Receive report. Staff recommends scheduling these items for a January study session with our economic development partners: Douglas County and Lawrence Chamber of Commerce.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 12/16/08
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List 2009 Meeting List
§ Mayor’s Climate Protection Task Force meeting, Monday, December 15, 2008 at 4:00 p.m. Location: City Commission Room.
§ Annual City employee holiday luncheon, Wednesday, December 17, 2008, 11:30 – 1:00 p.m. Location: Community Building, lower level.
§ The December 23, 2008 City Commission meeting has been canceled.
§ City offices will be closed Thursday, December 25, 2008 in observance of the Christmas Holiday.
§ The December 30, 2008 City Commission meeting will start at 9:00 a.m.
§ City offices will be closed Thursday, January 1, 2009 in observance of New Years Day.
§ 2009 Legislative Breakfast, Tuesday, January 6, 2009, 8:00 a.m. Location: Maceli’s.
§ Annual Chamber dinner, Friday, January 16, 2009, Time – TBD. Location: Holidome.
§ City offices will be closed on January 19, 2009 in observance of Martin Luther King, Jr. Day.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One position (Carpenter) expired 09/30/08. Terms for this board are for three years from date of previous term expiration.
Community Commission on Homelessness:
Four (4) positions, held by Collier, Hemphill, Mosely, and Knoche expire 12/31/08. All are eligible for reappointment to additional terms. Terms for this board are for three years from date of previous term.
Community Development Advisory Committee:
(Formerly known as Neighborhood Resources Advisory Committee:
One vacancy for the position held by Collier, expired 09/30/08. Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions. Terms for this board are for three years from date of previous term expiration.
One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08. Terms for this board are for three years from date of previous term expiration.
Six (6) positions expire 11/30/08. All are eligible for reappointment. Terms for this board are for two years from date of previous term.
Lawrence Bicycle Advisory Committee:
One vacancy for the un-expired position (Bishop) which expires 12/31/09. Terms for this board are for three years from date of previous term.
Lawrence Citizen Advisory Board:
One vacancy for the unexpired position (Leon) which expires 03/01/11. Terms for this board are for three years from date of previous term expiration.
Lawrence Cultural Arts Commission:
Three vacancies for the unexpired positions (Hatchett, King, and Vonholten) which expire 01/31/10. One vacancy for the unexpired position held by Jost which expires 01/31/11. Terms for this board are for three years from date of previous term expiration.
Parks & Recreation Advisory Board:
Two (2) positions, held by Bracciano and Muzzy, will become vacant 12/31/08. Mr. Bracciano has served two consecutive terms and is not eligible for reappointment. Mr. Muzzy does not wish to be reappointed to an additional term. One (1) position, held by Barth, expires 12/31/08. Ms. Barth is eligible for reappointment to an additional term. Terms for this board are for four years from date of previous term expiration.
Public Transit Advisory Committee:
Two (2) positions, held by Hill and Miller, expire 12/31/08. Both are eligible for reappointment to additional terms. Terms for this board are for three years from date of previous term expiration.
Five (5) positions, held by Keel, Tsubaki, Ross, Ground, and Kennedy, expire 12/31/08. All are eligible for reappointment to additional terms. Terms for this board are for three years from date of previous term expiration.
Sustainability Advisory Board:
One (1) position, held by Poull, expires 12/31/08. Mr. Poull is eligible for reappointment to an additional term. Terms for this board are for three years from date of previous term expiration.