CITY
COMMISSION
MEETING AGENDA
October 14, 2008, 2008 - 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 10/09/08)
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Updates:
10/14/08 @ 11:25 a.m.
- Added as Regular Agenda Item No. 1-c – Receive draft development agreement for the Free State TDD. Consider placing on the October 21, 2008 City Commission Meeting agenda for adoption.
10/13/08 @ 4:30 p.m.:
- Added to Regular Agenda Item No. 3 - TA-04-03-08, homeless facilities, information from Family Promise of Lawrence.
10/10/08 @ 4:20 p.m.
- Added as Consent Agenda Item No. 14 – approve as “signs of community interest” a request from KLZR/KLWN Radio to hang two signs promoting the “Bras Across the Kaw” breast cancer awareness event on public right-of-way near the entrances to the Kansas River bridges, and approve use of public right-of-way to hang bras along the railing adjacent to the walkways across the bridges, from October 17-25, 2008. Staff Memo & Attachments
- Added as Consent Agenda Item No. 15 - Adopt on first reading, Ordinance No. 8332, for Comprehensive Plan Amendment (CPA-2008-11) amending the Southeast Area Plan to change the area designated for high-density residential north of 25th Terrace to Community Commercial and change the Land Use Descriptions in applicable areas to reflect the change. (PC Item 3; approved 9-0 on 09/22/08) Incorporation by Reference
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Introduction of Eutin Student Delegation.
2. Proclaim Thursday, October 16 as Lights on AfterSchool!
3. Proclaim the week of October 12 – 19, 2008 as AbilityOne Week.
4. Proclaim the week of October 13 – 19, 2008 as Kansas Family and Community Education Week.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 09/23/08.
2. Receive minutes from various boards and commissions:
Board of Electrical Examiners & Appeals meeting of 09/03/08
Sustainability Advisory Board meeting of 08/13/08, including WRR Report and 2007 Recycling Annual Report.
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Approve sale of surplus locks and printers on Gov Deals. Staff Memo
b) Set bid opening date of Tuesday, November 18, 2008 for Bid B08086 Project UT0801KA Kaw Water Treatment Plant Disinfection Conversion – Chlorine Gas to Sodium Hypochlorite Liquid. Staff Memo
c) Waive bidding requirements, and approve sole source purchase of protective clothing for Fire Medical Department personnel to Municipal Emergency Services for $34,948. Staff Memo
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8335, adopting the Citizen Participation Plan, repealing Chapter 1, Articles 11, 12, and 17, and establishing the Community Development Advisory Committee. Staff Memo & Attachments
b) Ordinance No. 8333, rezoning (Z-06-13-08) a tract of land located east of O’Connell Road between K-10 and 25th Terrace, approximately 44.259 acres, from RM-24 (Multi-Dwelling Residential) & UR (Urban Reserve) to CC-200 (Community Commercial) for Fairfield Farms East Addition No. 2.
c) Ordinance No. 8334, rezoning (Z-06-14-08) a tract of land located east of O’Connell Road between K-10 and 25th Terrace, approximately 14.784 acres, from UR (Urban Reserve) to IL (Limited Industrial) for Fairfield Farms East Addition No. 2.
8. Accept dedication of easements and rights of way for PP-07-09-08, a Preliminary Plat for Countryside, a one lot non-residential subdivision containing approximately 1.86 acres, located at 1216 Biltmore Drive. Submitted by Landplan Engineering PA, for Free State Development LC, property owner of record. (PC Item 6A; approved 7-0 on 9/24/08) Staff Report Plat Map PC Minutes
9. Approve Special Use Permit SUP-07-07-08, for Countryside, a proposed Extended Care Facility to serve as an Alzheimer’s treatment facility, located at 1216 Biltmore Drive and adopt on first reading, Ordinance No. 8336, authorizing the Special Use Permit. Submitted by Landplan Engineering PA, for Free State Development LC, property owner of record. (PC Item 6B; approved 7-0 on 9/24/08) Staff Report Site Plan Map of Area PC Minutes
10. Approve Text Amendment, TA-03-01-08, to amend Article 4 of the Development Code relating to uses permitted in the GPI District. Initiated by Planning Commission on 3/24/08. Adopt on first reading, Ordinance No. 8297, a text amendment (TA-03-01-08) to amend Article 4 of the Development Code relating to uses permitted in the GPI District. (PC Item 4; approved 8-0 on 6/23/08) (PC Item 4; approved 8-0 on 6/23/08) Staff Report Correspondence PC Minutes
11. Approve as a “sign of community interest” a request from the Pilot club of Lawrence to place a sign at the northwest corner of 23rd and Harper Streets on US Bank property that advertises the Antique Show & Sale from October 24 – 26, 2008.
12. Authorize the Mayor to sign a Subordination Agreement for Donna Williams and Jean Dixon, 1601 Kenwood Drive. Staff Memo
13. Approve request by Fairfield FF Development, on behalf of the property owner for a variance at The Exchange at Lawrence, a proposed multi-family development at 31st and Ousdahl, from City Code 19-302(1)(B) which states that apartment houses having twelve living units or less shall have a water meter for each living unit. Staff Memo & Attachments
14. Approve as “signs of community interest” a request from KLZR/KLWN Radio to hang two signs promoting the “Bras Across the Kaw” breast cancer awareness event on public right-of-way near the entrances to the Kansas River bridges, and approve use of public right-of-way to hang bras along the railing adjacent to the walkways across the bridges, from October 17-25, 2008. Staff Memo & Attachments
15. Adopt on first reading, Ordinance No. 8332, for Comprehensive Plan Amendment (CPA-2008-11) amending the Southeast Area Plan to change the area designated for high-density residential north of 25th Terrace to Community Commercial and change the Land Use Descriptions in applicable areas to reflect the change. (PC Item 3; approved 9-0 on 09/22/08) Incorporation by Reference
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider the following items related to the Bauer Farms Development at the northeast corner of 6th and Wakarusa:
a) Conduct public hearing on proposed Transportation Development District for Bauer Farms Development. Staff Memo & Attachments
ACTION: Conduct public hearing. Adopt on first reading, Ordinance No. 8339, establishing the Bauer Farms Development Transportation Development District, if appropriate.
b) Consider adoption of Resolution No. 6806, ordering the construction of turn lane improvements along westbound West 6th Street (US Highway 40) and turn lane and median improvements along northbound Wakarusa Drive, including sidewalks, subgrade stabilization, stormwater improvements, utility relocation, and other necessary and appropriate improvements, and consider waiving the requirement for bid procedures for public improvements. Staff Memo & Attachments
ACTION: Adopt Resolution No. 6806 ordering the construction of turn lane improvements along westbound West 6th Street (US Highway 40) and turn lane and median improvements along northbound Wakarusa Drive, including sidewalks, subgrade stabilization, stormwater improvements, utility relocation, and other necessary and appropriate improvements, and consider waiving the requirement for bid procedures for public improvements, if appropriate.
c) Receive draft Development Agreement. Consider placing on the October 21, 2008 City Commission Meeting Agenda for adoption. Draft Development Agreement
ACTION: Receive agreement and direct staff as appropriate.
2. Consider approving a request to rezone a tract of land, Z-05-10-08, approximately .483 acres from RMG (Multi-Dwelling Residential-Greek Housing) to MU (Mixed Use), located at 1420 Crescent Road. Submitted by Jayhawk Bookstore, for William P. Muggy, property owner of record and adopt on first reading, Ordinance No. 8331, rezoning approximately .483 acres (Z-05-10-08) from RMG (Multi-Dwelling Residential-Greek Housing) to MU (Mixed Use), located at 1420 Crescent Road. (PC Item 1; approved 5-3-1 on 9/22/08) Staff Report Maps PC Minutes
ACTION: Approve the rezoning of approximately .483 acres (Z-05-10-08) from RMG (Multi-Dwelling Residential-Greek Housing) to MU (Mixed Use), located at 1420 Crescent Road, and adopt on first reading, Ordinance No. 8331, if appropriate.
3. Consider the approval of Text Amendment TA-04-03-08, to Chapter 20 of Lawrence City Code (Land Development Code) to define and permit various homeless facilities. Initiated by City Commission April 29, 2008. (PC Item 5; approved 6-3 on 9/22/08) Staff Memo & Attachments PC Minutes Correspondence Draft Language Family Promise Information - Added 10/13/08
ACTION: Approve Text Amendment TA-04-03-08 to Chapter 20 of Lawrence City Code (Land Development Code) to define and permit various homeless facilities and direct staff to draft an ordinance for placement on a future agenda, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Consider either November 11, 13, or 18, 2008 as a possible date for SmartCode Study Session.
§ City Employee United Way Picnic, Wednesday, October 15, 11:00 a.m. – 1:00 p.m. Location: Community Building.
§ Lawrence Energy Conservation Fair, Sunday, October 19, 10:00 a.m. – 5:00 p.m. Location: Free State High School.
§ Mayor’s Climate Protection Task Force, Monday, October 20, 4:00 p.m. Location: City Commission Room.
§ City of Lawrence Human Relations Employment Law Update Seminar, Tuesday, October 28, 8:00 a.m. – 5:00 p.m. Location: Eldridge Hotel, Crystal Ballroom.
§ Employee Service Awards, Tuesday, October 28, 5:30 p.m. Location: City Hall.
§ City Commission Meeting scheduled for November 4 will start at 5:30 p.m. due to Election Day and end no later than 6:30 p.m.
§ City offices will be closed November 27 and 28, 2008 in observance of the Thanksgiving holiday.
§ The December 23, 2008 City Commission meeting has been canceled.
§ The December 30, 2008 City Commission meeting will start at 9:00 a.m.
§ 2009 Legislative Breakfast, Tuesday, January 6, 2009, 8:00 a.m. Location: Maceli’s.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One (1) position (Carpenter) expired 09/30/08.
Community Development Advisory Committee:
(Formerly known as Neighborhood Resources Advisory Committee:
One (1) vacancy for the position held by Collier, expired 09/30/08. This position must be held by someone in a target neighborhood. Two vacancies for the positions held by Roussel and Mangan expire 09/30/10. Both positions are at-large positions. Two (2) positions, held by Mitchell and Miller, expired 09/30/08. Both are eligible for reappointment to additional terms.
Two (2) positions, (Tapahonso, and Walker) expired 09/30/08 and are eligible for reappointment to additional terms. One (1) vacancy for the position held by Chao that expired 09/30/08.
One (1) vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two (2) vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08.
Lawrence Citizen Advisory Board:
One (1) vacancy for the unexpired position (Leon) which expires 03/01/11.
Lawrence Cultural Arts Commission:
Three (3) vacancies for the unexpired positions (Hatchett, King, and Vonholten) which expire 01/31/10. One (1) vacancy for the unexpired position held by Jost which expires 01/31/11.
Public Transit Advisory Committee:
One (1) vacancy for the unexpired position (Foster) that expires 12/31/08.
One (1) vacancy for the position that expired 04/30/08.