CITY
COMMISSION
MEETING AGENDA
June 24, 2008 - 5:30 p.m.
(Posted on webpage at 5:00 p.m. on 06/19/08)
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Updates:
06/24/08 @ 10:30 a.m.
- Added 05/19/08 Planning Commission minutes to Regular Agenda Item No. 2a – University Park development.
06/23/08 @ 4:45 p.m.
- Added revised Ordinance No. 8285 to Regular Agenda Item No. 1 – Annexation Ordinance.
- Added additional correspondence to Regular Agenda Item No. 3 – BNSF Depot.
06/20/08 @ 4:30 p.m.
- Added correspondence to Regular Agenda Item No. 1 – Annexation Ordinance.
- Added additional correspondence to Regular Agenda Item No. 2 – University Park development.
- Added additional correspondence to Regular Agenda Item No. 3 –BNSF Depot.
A. EXECUTIVE SESSION:
1. Consider motion to recess into executive session for 40 minutes for the purpose of discussion of matters relating to employer-employee negotiations. The justification for the executive session is to keep negotiation matters confidential at this time. The Commission will conclude the executive session at approximately 6:10 p.m. and resume the open meeting at 6:35 p.m.
ACTION: Adopt motion, if appropriate.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
None.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 06/10/08.
2. Receive minutes from various boards and commissions:
Mechanical Board of Appeals meetings of 05/12/08 and 05/29/08
Traffic Safety Commission meeting of 05/05/08
Sustainability Advisory Board meeting of 05/12/08 & Attachments
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Bid and purchase items:
a) Award bid for electric service at the storage building at the Wastewater Treatment Plant for the Utilities Department to Superior Electric for $39,000.00. Bid Memo
b) Authorize the Administrative Services Department to renew coverage provided by Affiliated FM for the City’s building/property coverage for the period of July 1, 2008 to July 1, 2009 for an estimated annual premium of $114,018; bind coverage provided by VFIS for emergency vehicles, general liability, management liability, and portable equipment for the Fire/Medical Department for the period July 1, 2008 to July 1, 2009 for an estimated premium of $74,075. Staff Memo
6. Authorize the publication of the proposed amendment to the 2008 Budget and set July 8, 2008 as the public hearing date, if appropriate. This amendment provides budget authority to spend reserve money for Transit expenditures. Staff Memo Resolution No. 6734 – Transfer of Funds Ordinance Amending 2008 Adopted Budget
7. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 8277, incorporating by reference TA-04-05-07 establishing a Mixed Use Zoning District in the Development Code. City Commission approved 5-0 on May 13, 2008. (PC Item 12; approved 6-0 on 4/23/08) Attachment
b) Ordinance No. 8290, concerning municipal court fees for the mailing of notices pursuant to K.S.A. 8-2110 and amendments thereto. Staff Memo
8. Adopt the following ordinance on second and final reading:
Ordinance No. 8282, an ordinance providing for a Comprehensive Plan Amendment for the Southeast Area Plan, Recommendations section; Land Use, Land Use Descriptions, Commercial Zoning Districts to change CC400 District to CC200 District, and for Comprehensive Plan Amendment (CPA-2008-1) for the Southeast Area Plan. (PC Item 12; approved 8-0 on 5/21/08)
9. Adopt Resolution No. 6772, repealing resolutions establishing benefit districts for intersection improvements at 6th Street and George Williams Way and improvements along George Williams Way from 6th Street south to Ken Ridge Drive. Staff Memo
10. Approve unanimous recommendations from the Traffic Safety Commission (TSC) for the following:
a) Deny request to establish No Parking along the south side of 17th Terrace between Barker Avenue and Hampshire Street. (TSC item 2) TSC 05/05/08 Minutes – Item 2
b) Deny request to establish a Stop Sign at the intersection of Cambridge Road and Sunset Drive. (TSC item 5) TSC 05/05/08 Minutes - Item #5
D. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Consider approval of the requested annexation, A-02-02-08, of approximately 155 acres, located at the northwest corner of north 1800 Road and east 900 Road, and adopt on first reading, Ordinance No. 8285, allowing for the annexation.
Correspondence Updated 06/20/08 Revised Ordinance No. 8285 with alternate language Updated 06/23/08
ACTION: Approve requested annexation A-02-02-08 of approximately 155 acres, located at the northwest corner of north 1800 Road and east 900 Road, and adopt amended Ordinance No. 8285 on first reading, if appropriate.
2. Consider the following items related to the University Park development, generally located at 1301 Iowa Street:
a) Consider approving, subject to conditions and use restrictions, PDP-02-02-08, a Preliminary Development Plan for University Park, located at 1301 Iowa Street. The plan proposes an infill development containing 42 single family homes on approximately 9.27 acres. Submitted by Allen Belot, on behalf of Mt. Oread Development LLC, for Calvin & Annaliese Engelman, Robert Green Trustee, Joan Huber and 7G’s LLC, property owners of record. (PC Item 2; approved 8-0-2 on 5/19/08) Staff Report Preliminary Development Plan Map of Area 03/24/08 PC Minutes Correspondence Additional Correspondence Updated 06/20/08
Staff Memo on Possible Special Assessment Financing
05/19/08 PC Minutes Added 06/24/08
ACTION: Approve, subject to conditions and use restrictions, PDP-02-02-08, if appropriate.
b) Consider approval of Z-02-05-08, a request to rezone approximately 9.27 acres from RS7 (Single-Dwelling Residential) to RS7-PD (Single-Dwelling Residential Planned Development Overlay). The property is located along the west side of Iowa Street between Stratford Road and approximately 200 feet south of University Drive. Submitted by Allen Belot Architect for the applicant Mt. Oread Development LLC, contact David Butler. (PC Item 4A; approved 7-0-1 on 3/24/08) Because valid protest petitions have been received, a super-majority vote (4 votes) would be needed regarding the rezoning items. Staff Report Protest Petition Map of Area 03/24/08 PC Minutes Correspondence Overhead Map
ACTION: Approve Z-02-05-08, a request to rezone approximately 9.27 acres from RS7 (Single-Dwelling Residential) to RS7-PD (Single-Dwelling Residential Planned Development Overlay), and authorize staff to draft ordinance for placement on a future agenda, if appropriate.
3. Receive staff report on BNSF Depot and direct staff as appropriate. Staff Report & Attachments Correspondence Updated 06/20/08
Additional Correspondence Added 06/23/08
ACTION: Direct staff, as appropriate.
4. Receive report from City Auditor. Staff Report
ACTION: Direct staff, as appropriate.
5. Consider the following transit related items:
a) Consider staff and Public Transit Advisory Committee recommendation to accept passenger fare free transfer proposal submitted by the University of Kansas. Staff Memo Memo from Danny Kaiser
ACTION: Approve proposal, if appropriate.
b) Consider authorizing staff to begin negotiations with MV Transportation, Inc. for options to provide transit services beginning January 1, 2009. Staff Memo
ACTION: Concur in selection of MV Transportation, Inc. and authorize staff to begin negotiations, if appropriate. Any recommended contract will be subject to final City Commission approval.
6. Discussion of potential infrastructure and equipment projects for sales tax initiative. Staff Memo & Attachments Sales Tax Rate Table
ACTION: Direct staff, as appropriate.
F. PUBLIC COMMENT:
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
§ Mayor’s Task Force on Climate Protection, June 24, 4:00 p.m. Location: City Commission Room.
§ Executive Session scheduled for 5:30 on June 24, 2008.
§ Opening Day Ceremony for Pilot Demonstration Project for Green Energy Gateway Fuel Station, June 30, 2008, 10:00 a.m. Location: 9th and Iowa Streets. Invitation
§ City offices closed on July 4 in observance of Independence Day.
§ City Commission Study Session, July 14, 3:00 – 5:00 p.m. Location: TBD. Topic: 2009 Budget.
§ Mayor’s Task Force on Climate Protection, July 22, 4:30 p.m. Location: City Commission Room.
§ July 29 City Commission meeting cancelled due to it being the fifth Tuesday of the month.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Three (3) positions, held by Bush, Stogsdill, and Bryant will expire 05/31/08. All are eligible for reappointment to additional terms.
Convention & Visitors Bureau Advisory Board:
One (1) vacancy for the unexpired position held by David Longhurst expires 07/01/10. Four (4) positions, held by Kemp, Wolfe, Kelly, and Martin, expire 07/01/08.
Douglas County Emergency Management:
One (1) position, held by Truman Waugh, expires 07/01/08.
One (1) vacancy (Board of Directors) for the un-expired position held by Lisa Johnson, which expires 09/30/09.
Lawrence-DGCO Housing Authority:
One (1) position, held by Brenda O’Keefe, expires 06/30/08.
Public Transit Advisory Committee:
One (1) vacancy for the unexpired position held by Ann Foster, expires 12/31/08.
One (1) position, held by Paul Graves, expires 04/30/08. Mr. Graves has served two consecutive terms and is not eligible for reappointment to an additional term.