CITY
COMMISSION
MEETING AGENDA
November 27, 2007 - 6:35 p.m.
(Posted on webpage at 4:30 p.m. on 11/21/07)
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Updates:
11/26/07 @ 4:15 p.m.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive staff memo regarding status of November 13, 2007 City Commission Meeting minutes. The minutes will be placed on the December 4, 2007 City Commission Meeting Agenda for approval. Staff Memo
2. Receive minutes from various boards and commissions:
Parks & Recreation Advisory Board meeting of 10/09/07
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Bid and purchase items:
a) Authorize the City Manager to amend the contract with Restoration & Waterproofing Contractors, in the amount of $56,600, for additional work to secure the coping stones to the wall of the 1954 Chemical and Filter Building at the Kaw Water Treatment Plant and to seal the window openings according to revised design details. The new contract total will be $322,659. Staff Memo
b) Approve Cured-In-Place-Pipe unit price contract with I-Con Underground LLC for $76,781.52 for the 8th and Michigan sanitary sewer improvement project. Staff Memo & Attachments
6. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8125 (Z-03-03-07), an ordinance providing for the rezoning of approximately 3.31 acres from RS10 (Single-Dwelling Residential) District to GPI (General Public and Institutional Use) District. The property is located at 555 Stoneridge Drive, NW of the intersection of W. 6th Street and Stoneridge Drive, Lawrence, KS.
b) Ordinance No. 8199, an ordinance providing for the rezoning of approximately 1.80 acres (Z-09-21A-07) from IG to OS. The property is located at 900 E 15 th Street (Initiated by Planning Commission on 8/29/07) (PC Item 20A; approved 7-0 on 10/24/07).
c) Ordinance No. 8200, an ordinance providing for the rezoning of approximately 1.13 acres (Z-09-21B-07) from IG to GPI. The property is located at 900 E 15 th Street. (Initiated by Planning Commission on 8/29/07) (PC Item 20B; approved 7-0 on 10/24/07).
d) Ordinance No. 8207, an ordinance providing for the amendment to the Nonresidential District use table, to allow veterinary clinics in the IBP District. (PC Item 10; approved 10-0 on 10/22/07)
e) Ordinance No. 8208, establishing a ALL-WAY STOP at the intersection of Overland Drive and Wakarusa Drive.
f) Ordinance No. 8209, establishing NO PARKING along the north side of 4th Street between Maine Street and Missouri Street and along the south side of 4th Street from Maine Street, east 170 feet.
g) Ordinance No. 8205, an ordinance providing for the rezoning of approximately .499 acres from IG (General Industrial) to CS (Strip Commercial). The property is located at 612 & 616 N 2nd Street. Submitted by Paul Werner Architects LLC, for Parallel Properties LLC, property owner of record. (PC Item 3; approved 8-2 on 10/22/07).
7. Approve the request to rezone a tract of land approximately 3.3 acres (Z-09-22-07), from RSO (Single-Dwelling Residential-Office) District to RMO (Multiple-Dwelling Residential-Office) District. The properties contain the Summer Tree Apartments and are located at the southeast and southwest corners of Eldridge Street and W. 6th Street (U.S. Highway 40). Submitted by Allen Belot Architect for Summer Tree Townhouses, LLC, property owner of record, and adopt on first reading, Ordinance No. 8198, an ordinance providing for the rezoning of approximately 3.3 acres (Z-09-22-07) from RSO to RMO (PC Item 21; approved 7-0 on 10/24/07). Staff Report PC Minutes Maps
8. Authorize 2007 Longevity payments. Staff Memo
C. CITY MANAGER’S REPORT: CM Report
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider the following items related to the Proposed Oread Inn project (12th and Oread): Data and Support for Proposed Findings
Staff Memo & Attachments Location Map HRC Standards and Guidelines State Historic Resources Regulations 08-16-07 HRC Deferral 08-16-07 HRC Action Summary 08-16-07 Staff Report 09-20-07 HRC Denial 09-20-07 HRC Action Summary 09-20-07 Staff Report Applicant’s Proposed Findings Powerpoint Presentation Oread Neighborhood Association Letter Lawrence Preservation Alliance Correspondence - Added 11/26/07
a) The public hearing on the appeal of the Historic Resources Commission determination for DR-07-93-07 was conducted on November 13, 2007. Additional public comment from the applicant and the public in response to recently submitted material would also be appropriate.
ACTION: Receive public comment.
b) Consider making a determination on the appeal of the Certified Local Government Review under K.S.A. 75-2715 – 75-2726, as amended:
ACTION: Make a determination based on a consideration of all relevant factors that there is no feasible and prudent alternative to the proposed demolition of the structures located at 1140 Indiana Street, 1142 Indiana Street, 1144 Indiana Street, and 618-620 West 12th Street and the new construction proposed for the site, if appropriate.
ACTION: Make a determination that the proposed project includes all possible planning to minimize harm to the listed properties, if appropriate.
c) Consider making a determination to issue a Certificate of Appropriateness for the demolition of the structures located at 1140 Indiana Street, 1142 Indiana Street, 1144 Indiana Street, and 618-620 West 12th Street and the new construction proposed for the site.
ACTION: Make a determination to issue a Certificate of Appropriateness for the demolition of the structures located at 1140 Indiana Street, 1142 Indiana Street, 1144 Indiana Street, and 618-620 West 12th Street and the new construction proposed for the site, if appropriate.
d) Consider approval of the requested rezoning and direct staff to draft ordinance for Z-07-13-07, a request to rezone a tract of land approximately .746 acres, from CN1 (Inner Neighborhood Commercial) & RM32 (Multi-Dwelling Residential) to PCD-2 (Planned Commercial Development). The property is located at 618 W 12th Street. Submitted by Paul Werner Architects, for Triple T, LLC, property owner of record. (PC Item 6A; approved 9-1 on 10/22/07) Staff Report Maps PC Minutes Correspondence
ACTION: Approve rezoning, Z-07-13-07, and direct staff to draft ordinance for 618 W 12 th Street, if appropriate.
e) Consider approval, subject to conditions and use restrictions, PDP-07-03-07, a Preliminary Development Plan for Oread Circle (Oread Inn), located at 618 W 12 th Street. The plan proposes mixed use residential and commercial development. Submitted by Paul Werner Architects, for Triple T, LLC, property owner of record. (PC Item 6B; approved 9-1 on 10/22/07) Staff Report Use Groups Plan Map PC Minutes
ACTION: Approve, subject to conditions and use restrictions, PDP-07-03-07, if appropriate.
f) Consider a proposed agreement whereby the proposed Oread Inn developer agrees to provide funding for the City’s cost associated with bond counsel work and the feasibility study up to $25,000 for possible Tax Increment Financing and/or Transportation Development District financing for improvements related to the proposed Oread Inn. Staff Memo TIF and TDD Cost Estimates Funding Agreement Map of Proposed District Boundaries Map of Phase I Public Improvements Kirk McClure Correspondence
ACTION: Authorize the City Manager to execute an agreement, if appropriate.
2. Receive status update on issues discussed during November 7, 2007 study session with Oread Neighborhood Association. Staff Memo
ACTION: Receive status report.
3. Direct staff concerning possible State legislative items for the upcoming session of the Kansas Legislature. 2007 Statement (Adopted December 2006)
ACTION: Direct staff, as appropriate.
E. PUBLIC COMMENT:
D. REGULAR AGENDA ITEMS (cont’d):
4. Consider a motion to recess into executive session to consult with attorneys for the City on matters which are deemed privileged under the attorney-client relationship for 30 minutes. The justification for the executive session is to keep attorney-client matters confidential at this time. The regular Commission meeting will resume in the Commission meeting room.
ACTION: Approve motion, if appropriate.
F. FUTURE AGENDA ITEMS: Staff Memo
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Establish date(s) to hold bill paying City Commission meeting between December 25, 2007 and January 8, 2008. City offices are closed on December 25 and December 31 which are Tuesdays.
§ City Commission has been invited to attend the mid-month Planning Commission meeting at 8:00 a.m. on December 5 to continue discussions about comprehensive planning.
§ City Employee holiday luncheon, 11:30 – 1:00 p.m. Location: Community Building.
§ City Commission meeting, Thursday, December 20, 9:00 a.m.
§ Chamber of Commerce 2008 Annual Meeting, Friday, January 11, Liberty Hall and Eldridge Hotel. Time to be determined.
§ Joint City/County/USD Study Session scheduled for February 11, 2008, 9:00 a.m. Location: Douglas County Courthouse.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Two (2) positions, held by Struckhoff and McClure, expire 12/31/07. Both are eligible for reappointment to an additional term. One (1) position, held by McKinley, expires 12/31/07. Mr. McKinley has served two consecutive terms and is not eligible for reappointment to an additional term.
Community Commission on Homelessness:
Four (4) positions, held by Collinsworth, Monroe, Faubion, and Gouge, expire 12/31/07. All are eligible for reappointment to additional terms.
Community Development Grant Review Board:
Five (5) positions, held by Brown, Heckler, Jeltz, Unfred, and Braswell, expire 12/31/07. All are eligible for reappointment to additional terms.
One (1) vacancy (Board of Directors) for the un-expired position held by Lisa Johnson, which expires 09/30/09.
Six (6) positions, held by Derritt, Burgess, Luckey, Safadi, Ney, and Hubert, expire 11/30/07. All are eligible for reappointment to additional terms.
Neighborhood Resources Advisory Committee:
One (1) vacancy for the un-expired position held by Nalbandian, which expires 09/30/08.
Parks & Recreation Advisory Board:
Two (2) positions, held by Penny and Spratt, expire 12/31/07. Mr. Penny and Ms. Spratt have both served two consecutive terms and are not eligible for reappointment to additional terms.
Public Transit Advisory Committee:
Two (2) positions, held by Davis and Heckler, expire 12/31/07. Both are eligible for reappointment to additional terms.
Five (5) positions, held by Bjorge, Blackbird, Hodge, Kreicker, and Josserand, expire 12/31/07. All are eligible for reappointment to additional terms.
Sustainability Advisory Board:
Three (3) vacancies for the un-expired positions held by Eoannou which expires 12/31/07, Craft which expires 12/31/07, and Stockett, which expires 12/31/09. Two (2) positions, held by Lehrman and Strecker, expire 12/31/07. Both are eligible for reappointment to additional terms.
Uniform Building Code Board of Appeals:
Three (3) positions, held by Stogsdill, Smalter, and Craft, expire 11/30/07. All are eligible for reappointment to additional terms. One (1) position, held by Queen, expires 11/30/07. Mr. Queen has served two consecutive terms and is not eligible for reappointment to an additional term.