CITY COMMISSION AGENDA ITEM

Department:

Municipal Services and Operations

Commission Meeting Date:  May 7, 2019

Staff Contact:

Dave Cronin, City Engineer

Recommendations/Options/Action Requested:

Approve change orders in the amount of $302,532.37 to R.D. Johnson for work performed on Kasold Drive from 6^th Street to Bob Billings Parkway, Project (CIP# PW17E1).

Executive Summary:

The city awarded the bid for the Kasold project to R.D. Johnson Excavating in February for $5,869,920.85. The project is included in both the 2017 and 2018 Budget and Capital Improvement Program (CIP# PW17E1) with a budget of $8,075,000.

2017 Infrastructure Sales Tax	$4,500,000
2018 Infrastructure Sales Tax	$1,000,000
Water Utility Fund (2016 Utilities revenue bond issue)	$1,000,000
General Obligation Debt	$1,575,000
Total	$8,075,000

The City Commission approved change orders 1-6 in the amount of $55,765.37 at the August 14, 2018 City Commission meeting.

Additional project change orders:

· Irrigation repairs for ($36,438.21)

· Removal of unsuitable subgrade material and replacement with rock and geogrid ($141,431.55)

· Additional crosswalk pushbutton pedestals ($14,363.33)

· Additional HDPE Pipe and drain at 8^th & Kasold ($3550.00)

· Install and tie in drops in sanitary sewer manholes ($3690.00)

· Additional grading at 8^th & Kasold ($1490.00)

The total of these change orders is $200,963.09.

Staff recommends removal and replacement of the concrete pavement, curb and gutter of the westbound approach to the Kasold and Bob Billings intersection (see attached). The scope of the project did not include this area; however, replacement is recommended because of fatigue and d-cracking at the joints.  The change order cost is $101,569.28 and will be absorbed in the project budget. Work will commence after all contracted work on Kasold Drive is complete and performed one lane at a time to maintain westbound traffic.

Strategic Plan Critical Success Factor

Innovative Infrastructure and Asset Management

Core Services

Fiscal Impact (Amount/Source):

The fiscal impact to the City for these change orders is $302,532.37. The total change orders to the project are $358,297.74 (6.1% of the project bid amount). 

Current total commitments under CIP# PW17E1 are:

Cost	Vendor
$516,125.00	CFS Engineers (Design)
$48,768.00	Various (Right-of-way acquisition)
$77,088.00	CFS (Construction Administration)
$5,869,920.85	R.D. Johnson (Original Bid Amount)
$358,297.74	R.D. Johnson (Change orders)
$6,870,199.59	Total

This project is included in the infrastructure sales tax plan and Capital Improvement Program (CIP# PW17E1) with a budget of $8,075,000.

Attachments:

Change Orders

Kasold and Bob Billings Westbound Approach Reconstruction map

Previous Agenda Reports:

August 14, 2018; Consent Agenda #6b

Approve change orders in the amount of $55,765.37 to R.D. Johnson for work performed on Capital Improvement Project PW17E1CIP, Kasold Drive from 6^th Street to Bob Billings Parkway.   Staff Memo

February 6, 2018; Consent Agenda #6b

Award Bid No. B1751, Project PW1505 - Kasold Drive, 6^th Street to Bob Billings Parkway - Street, Storm and Waterline Improvements, to R.D. Johnson Excavating, in the amount of $5,869,920.85 as part of the 2018 CIP, PW17E1CIP.    Bid Memo & Attachments - Updated 02/02/18

Reviewed By: (for CMO use only)

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