CITY COMMISSION

MEETING AGENDA

February 6, 2018 - 5:45 p.m.

(Posted on webpage at 4:30 p.m. on 02/01/17)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

02/06/18 @ 1:25 p.m.:

·          

Added correspondence to Regular Agenda Item No. 1-a – Conduct public hearing and consider adopting on first reading, Ordinance No. 9433, Landmark designation (L-17-00533) for 413 E. 7th Street; and

 

·          

Added correspondence to Regular Agenda Item No. 2 - Consider adopting procedures for Parachute Operations at the Lawrence Municipal Airport and consider approving the Minimum Standards for Commercial Aeronautical Operators.

 

 

02/05/18 @ 4:00 p.m.:

·          

Added as Consent Agenda Item No. 24 – Receive request from Lawrence Memorial Hospital to issue up to $65,000,000 in hospital revenue bonds for the purpose of financing the new hospital facility to be located on the northeast corner of 6th Street and K-10, and to finance expenditures relating to hospital facilities.

 

02/02/18 @ 2:00 p.m.:

·          

Updated the bid memo on Consent Agenda Item No. 5-b – Award Bid No. B1751, Project PW1505 – Kasold Drive, 6th Street to Bob Billings Parkway – Street, Storm, and Waterline Improvements; and

 

·          

Added an updated application to Consent Agenda Item No. 18 - Receive Hillary’s (DEW- Drink Eat Well) application and letter requesting an expansion assistance grant.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.

RECOGNITION/PROCLAMATION/PRESENTATION:

1.

None.

 

 

 

B.

CONSENT AGENDA: Play Video >

Moved by Commissioner Soden, seconded by Commissioner Herbert, to approve the consent agenda as below except for items 8(a), 8(b) and 22. Motion carried unanimously.
Play Video >


NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

 

1.

Approve City Commission meeting minutes from 01/16/18.

 

 

2.

Receive minutes from various boards and commissions:

 

 

 

Affordable Housing Advisory Board meeting of 12/11/17

 

Community Development Advisory Committee meeting of 11/09/17

 

Homeless Issues Advisory Committee meeting of 10/10/17

 

Lawrence Douglas County Advocacy Council on Aging meeting of 12/19/17

 

Lawrence Douglas County Housing Authority meeting of 12/18/17

 

Mechanical Board of Appeals meeting of 10/22/15

 

Mental Health Board meeting of 12/06/17

 

Parks and Recreation Advisory Board meeting of 12/12/17

 

Public Transit Advisory Committee meeting of 11/13/17

 

Senior Resource Center for Douglas County Board of Directors meeting of 12/19/17

 

Sustainability Advisory Board meeting of 12/13/17

 

 

3.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

4.

Approve licenses as recommended by the City Clerk’s Office.

 

 

5.

Approve appointments as recommended by the Mayor.

 

 

6.

Bid and purchase items

 

 

 

a)

Authorize the purchase of one (1) Super Products Camel 1200 combination sewer cleaner truck, in the amount of $345,178.73, from Elliott Equipment Co., utilizing the National Joint Powers Alliance cooperative purchasing contract, as part of the 2018 CIP (PW 18F7CIP) replacement schedule.   Staff Memo & Attachments

 

 

 

 

b)

Award Bid No. B1751, Project PW1505 - Kasold Drive, 6th Street to Bob Billings Parkway - Street, Storm and Waterline Improvements, to R.D. Johnson Excavating, in the amount of $5,869,920.85 as part of the 2018 CIP, PW17E1CIP.    Bid Memo & Attachments - Updated 02/02/18

 

 

 

 

c)

Award Bid No. B1757 to Westland Construction, Inc. and authorize the City Manager to execute the construction contract in the amount of $650,474.00 for the Arkansas Street, W 24th Street to W 27th Street; W 24th Street, Missouri Street to Alabama Street Waterline Replacement Project UT1715.   Bid Memo & Attachments

 

 

 

7.

Adopt Resolution No. 7240, declaring the City’s intent to issue general obligation bonds in the amount $520,000.00 for the design, construction, reconstruction, repair, replacement and/or equipping certain public buildings and facilities of the City of Lawrence, Kansas.   Staff Memo & Attachments

 

 

 

8.

Adopt on second and final reading, the following ordinance(s):

 

 

 

 

a)

Ordinance No. 9427, amending Chapter 1, Article 18, Section 1-1802 of the Code of the City of Lawrence, regarding the Affordable Housing Advisory Board. Play Video >

Moved by Mayor Boley, seconded by Vice Mayor Larsen, to approve on second and final reading Ordinance No. 9427. Motion carried unanimously.
Play Video >


 

 

 

 

b)

Charter Ordinance No. 45, specifically enabling the City to utilize alternative construction methods, and repealing Charter Ordinance No. 19 Play Video >

Moved by Commissioner Soden to defer adoption on second and final reading of Charter Ordinance No. 45 until procedures for selecting the delivery method and for the conduct of the alternative project delivery process are in place. Motion died for lack of a second.
Play Video >


Moved by Vice Mayor Larsen, seconded by Mayor Boley, to defer on second and final reading approval of Charter Ordinance No. 45. Aye: Mayor Boley, Vice Mayor Larsen, Commissioner Herbert. Nay: Commissioner Soden. Motion carried 3-1.
Play Video >


 

 

 

9.

Accept easements and rights-of-way associated with Final Plat, PF-17-00684, for Cedar Grove Subdivision, located in the 1100 Block of Biltmore Drive and Research Park Drive. Submitted by BG Consultants, for WE 1929, LLC, property owner of record.   Staff Memo & Attachments

 

 

10.

Approve the following items related to the Kansas Food Truck Festival:  

 

 

 

a)

Adopt on first reading Ordinance No. 9432, allowing the sale, possession and consumption of alcohol on the 800 block of Pennsylvania Street and the 600 block of E. 8th Street on Saturday, May 5, 2018, from 4:00 p.m. to 10:00 p.m. during this event for the Kansas Food Truck Festival.   Staff Memo & Attachments

 

 

 

b)

Approve a Special Event Permit, SE-17-00705, for the Kansas Food Truck Festival at 810 Pennsylvania Street on May 5, 2018. Submitted by Cider Gallery LLC, property owner of record.   Staff Memo & Attachments

 

 

11.

Receive recommendation from the Affordable Housing Advisory Board and direct staff to revise certain codes and practices related to the building codes and practices in order to reduce the cost of developing housing. Any code amendments would be considered by the City Commission at a future regular meeting. Staff Memo & Attachments 

 

 

12.

Authorize the submission of a National Park Service National Underground Railroad Network to Freedom Application for Grover Barn located at 2819 Stone Barn Terrace.   Staff Memo & Attachments

 

 

13.

Approve travel request for two Planning Commissioners to attend the 2018 National American Planning Association conference in New Orleans, April 20-24, 2018.   Staff Memo & Attachments

 

 

14.

Concur with the following recommendations from the Transportation Commission:

 

 

 

a)

Deny request for traffic calming on Monterey Way, from 6th Street to Bob Billings Parkway (TC Item #4; denied 9-0 on 12/04/17).   Staff Memo & Attachments

 

 

 

b)

Deny request for traffic calming on Cambridge Road from Avalon Road to High Drive (TC Item #7; denied 9-0 on 12/04/17).   Staff Memo & Attachments

 

 

15.

Authorize the Mayor to execute Supplemental Agreement No. 1 to the Federal Fund Exchange Master Agreement with the Kansas Department of Transportation.   Staff Memo & Attachments

 

 

16.

Receive the Planning and Development Services 2017 Year End Revenue and Expenditure Report for the Regulation of Building Permit Activity, pursuant to Chapter V, Article 5-174 of the City Code.   Staff Memo & Attachments

 

 

17.

Receive Bert Nash Community Mental Health Center 2017 3rd Quarter Performance Report.  

 

 

18.

Receive Hillary’s (DEW- Drink Eat Well) application and letter requesting an expansion assistance grant, funded equally from the City, County, and EDC/Network Kansas, and refer to the Public Incentives Review Committee for review and recommendation.   Request Letter and Application Materials - Updated 02/02/18

 

 

19.

Authorize the Chief of Police to execute a Memorandum of Understanding related to the Lawrence Police Department’s collaboration with U.S.D. 497 to establish a guide for relevant stakeholders to refer to in determining how to reduce the number of school-based referrals for disciplinary action to law enforcement or the juvenile justice system.   Staff Memo & Attachments

 

 

20.

Authorize the Fire Chief to execute a Memorandum of Understanding between the Douglas County Sheriff’s Office and the Lawrence-Douglas County Fire and Medical Department to grant limited Special Deputy status to department fire investigators.   Staff Memo & Attachments

 

 

21.

Receive letter from the Sustainability Advisory Board regarding the City of Lawrence Sustainability Building Policy. 

 

 

22.

Authorize publication of the 2018 amended budget summary for the Housing Trust Fund and establish February 20, 2018 as the public hearing date.   Staff Memo & Attachments Play Video >

Moved by Vice Mayor Larsen, seconded by Mayor Boley, to increase the amount in the notice of hearing for the Revised 2018 budget from the staff recommendation of $600,000 by $200,000 to a total of $800,000. Motion carried unanimously.
Play Video >


Moved by Vice Mayor Larsen, seconded by Mayor Boley, to authorize publication of the 2018 amended budget summary for the Housing Trust Fund and establish February 20, 2018 as the public hearing date. Motion carried unanimously.
Play Video >


 

 

23.

Authorize the Mayor to sign Releases of Mortgage for the following:   Staff Memo

 

a)

Virginia L. Thomas, 937 LaSalle Street; and

 

b)

Juanita Nunez, 728 New York Street.

 

 

 

24.

Receive request from Lawrence Memorial Hospital to issue up to $65,000,000 in hospital revenue bonds for the purpose of financing the new hospital facility to be located northeast of the intersection of 6th Street and K-10, and to finance expenditures relating to hospital facilities at 1112 W. 6th Street, 404 Maine Street, and its main campus.  Refer the request to the Public Incentives Review Committee for a recommendation.   Request Letter and Application Materials

 

 

 

 

 

 

 

C.

PUBLIC COMMENT: Play Video >

ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

D.

REGULAR AGENDA ITEMS:

 

 

1.

Conduct a public hearing, consider recommendations from the Historic Resources Commission, and consider adopting the following ordinances on first reading to designate properties as Landmarks on the Lawrence Register of Historic Places:   Staff Memo & Attachments

 

 

 

a)

Ordinance No. 9433, Landmark designation (L-17-00533) for 413 E. 7th Street;   Correspondence - Added 02/06/18

 

b)

Ordinance No. 9434, Landmark designation (L-17-00062) for 801 Alabama Street;

 

c)

Ordinance No. 9435, Landmark designation (L-17-00122) for 1645 Kentucky Street;

 

d)

Ordinance No. 9436, Landmark designation (L-17-00147) for 2127 Barker Street; and

 

e)

Ordinance No. 9437, Landmark designation (L-17-00123) for 1655 Mississippi Street. Play Video >

Moved by Mayor Boley, seconded by Vice Mayor Larsen, to open the public hearing. Motion carried unanimously.
Play Video >


Moved by Mayor Boley, seconded by Commissioner Soden, to close the public hearing. Motion carried unanimously.
Play Video >


Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to adopt on first reading Ordinance No. 9433, Ordinance No. 9434, Ordinance No. 9435 and Ordinance No. 9436. Motion carried unanimously.
Play Video >


Moved by Vice Mayor Larsen, seconded by Commissioner Herbert, to defer adoption of Ordinance No. 9437 and requesting additional input from staff. Motion carried unanimously.
Play Video >


 

 

 

ACTION:

Conduct public hearing and adopt ordinances on first reading, if appropriate.

 

 

2.

Consider adopting procedures for Parachute Operations at the Lawrence Municipal Airport and consider approving the Minimum Standards for Commercial Aeronautical Operators.    Staff Memo & Attachments Correspondence - Added 02/06/18  Play Video >

 

 

 

ACTION:

Adopt procedures for Parachute Operations at the Lawrence Municipal Airport and approve the Minimum Standards for Commercial Aeronautical Operators, if appropriate.

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to adopt procedures for Parachute Operations at the Lawrence Municipal Airport with the following amendments: item 4 regarding night parachute operations shall be amended to reflect FAA and USPA guidelines, item 5 shall be amended to include specific language defining the intent of the two-mile radius, item 11 shall be amended to allow for electronic submittal of the release of liability form and item 19 shall be amended to allow for electronic submittal of parachute operations log; and, approve the Minimum Standards for Commercial Aeronautical Operators with the following amendments to the. Motion carried unanimously.
Play Video >


 

 

3.

Consider staff recommendation to deny a request for Traffic Calming on Kingston Drive from North Iowa Street to Princeton Boulevard (TC item #5; approved 9-0 on 12/4/17).    Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Deny request for Traffic Calming on Kingston Drive, from North Iowa Street to Princeton Boulevard, if appropriate.

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to deny request for Traffic Calming on Kingston Drive, from North Iowa Street to Princeton Boulevard. Motion carried unanimously.
Play Video >


 

 

4.

Consider authorizing distribution of a Request for Proposals for the Downtown Master Plan.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Authorize distribution of a Request for Proposals for the Downtown Master Plan, if appropriate.

Moved by Commissioner Soden, seconded by Vice Mayor Larsen, to authorize distribution of a Request for Proposals for the Downtown Master Plan with the following changes: add c. Residential uses to item 2, add e. Public safety to item 7 and modify 2 (b) to Economic Development – including review of business types (small, local, national, etc.). Motion carried unanimously.
Play Video >


 

 

5.

Receive 2017 report of Capital Improvement Program expenditures.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Receive report.

 

 

6.

Consider appointing and authorizing a City Commissioner to participate in the Walkability Action Institute, April 9-12, 2018 in Atlanta, GA and accept the travel stipend for the City’s interdisciplinary team.   Staff Memo & Attachments

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to appoint and authorize Mayor Boley to participate in the Walkability Action Institute, and accept the travel stipend. Motion carried unanimously.
Play Video >


 

 

 

ACTION:

Appoint and authorize a City Commissioner to participate in the Walkability Action Institute, and accept the travel stipend, if appropriate.

 

 

 

 

E.

COMMISSION ITEMS: Play Video >

 

 

1.

Discussion of Commissioner Ananda’s and Commissioner Soden’s attendance at the National League of Cities Congressional City Conference, March 11 – 15, in Washington D.C.    Travel Requests   City Commission Travel Budget

Moved by Mayor Boley, seconded by Commissioner Herbert, to approve Commissioner Ananda’s and Commissioner Soden’s attendance at the National League of Cities Congressional City Conference, March 11 – 15, in Washington D.C. Motion carried unanimously.
Play Video >


 

 

2.

Discussion of Commissioner Soden’s attendance at the International Making Cities Livable 55th Conference, May 14 – 18, in Ottawa, Canada.   Travel Request   City Commission Travel Budget

Moved by Vice Mayor Larsen, seconded by Mayor Boley, to approve Commissioner Soden’s attendance at the International Making Cities Livable 55th Conference, May 14 – 18, in Ottawa, Canada. Motion carried unanimously.
Play Video >


Moved by Mayor Boley, seconded by Vice Mayor Larsen, to add Neighborhood Infill and Development to a future work session agenda. Motion carried unanimously.
Play Video >


 

 

 

 

F.

CITY MANAGER’S REPORT:    Report & Attachments Play Video >

 

 

 

 

G.

CALENDAR:   Meeting List Play Video >

 

 

 

·          

City offices closed Monday, February 19, in observance of Presidents’ Day.

 

 

 

·          

National League of Cities Congressional City Conference, March 11 – 15.  Location:  Washington, D.C.

 

 

 

·          

March 13 City Commission meeting/work session canceled.

 

 

 

 

 

February 2018

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

 

 

 

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

 

 

 

 

March 2018

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

 

 

 

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

 

 

 

 

H.

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

 

Affordable Housing Advisory Board:

One vacancy for a position that expires 12/31/19.

 

Community Development Advisory Committee:

One vacancy designated for a low/mod representative, for a position that expires 09/30/18. One additional vacancy for an at-large position that expires 09/30/20.

 

Contractor Licensing Board:

One vacancy for a position that expired 12/31/17. This position is designated for a Residential Contractor.

 

Electrical Code Board of Appeals:

Two positions expire 03/31/18, with one becoming vacant and one eligible for reappointment to an additional term. Eligibility requirements exist for this board.

 

Historic Resources Commission:

Two positions expire 03/01/18 and are eligible for reappointment. Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative.

 

Human Relations Commission:

Three positions expire 09/30/17 and are all eligible for reappointment to additional terms.  This board is currently being restructured.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/17 and three vacancies for positions that expire 11/30/18.  Four additional positions expire 11/30/17, with two being eligible for reappointment to additional terms and two becoming vacant.  This board is currently being restructured.

 

Lawrence Cultural Arts Commission:

Three positions expire 01/31/18, with two positions becoming vacant and one position eligible for reappointment to an additional term. One vacancy for a position that expires 12/31/19.

 

Lawrence Douglas County Advocacy Council on Aging:

Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position will become vacant.

 

Mechanical Board of Appeals:

Two positions expire 03/31/18, with one position becoming vacant, and one position eligible for reappointment. Eligibility requirements exist for this board.

 

Mental Health Board:

One position expired 04/30/17.

 

MPO Bicycle Advisory Committee:

One vacancy for a term that expires 12/31/19

 

Parks & Recreation Advisory Board:

One vacancy for a position that expires 12/31/20.

 

Plumbing Code Board of Appeals:

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber.

 

Public Health Board:

One position expires 03/31/18. Another position expires 03/31/18 and is eligible for reappointment. This position is a joint City/County position.

 

Public Transit Advisory Committee:

Two vacancies for positions that expired 12/31/17.

 

Senior Resource Center for Douglas County, Inc.:

One position expired 12/31/17 and is eligible for reappointment to additional terms.

 

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/19.  Three vacancies for positions that expired 12/31/17.

 

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to adjourn at 9:41 p.m. Motion carried unanimously.
Play Video >