CITY COMMISSION

MEETING AGENDA

August 14, 2018 - 5:45 p.m.

(Posted on webpage at 5:05 p.m. on 08/09/18)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

08/14/18 @ 2:40 p.m.:

·         Added a staff memo regarding an online version of the STO, and an additional staff memo regarding fines for improperly overtaking and passing a school bus to Consent Agenda Item No. 8 – c – adopt on second and final reading, Ordinance No. 9522 adopting the “2018 Standard Traffic Ordinance, Edition 2018”.

·         Added revised bid memo to Consent Agenda Item No. 6 – a - Award Bid No. B1804, for the City/KU Fiber Redundancy Project to the low bidder, Rylie Equipment and Contracting Co., in the amount of $198,397.50, and approve the City Manager signing Addendums #3 and #4 with the University of Kansas.

 

08/13/18 @ 4:25 p.m.:

·         Updated the memo on Consent Agenda Item No. 5 – Approve appointments as recommended by the Mayor; and

·         Added a Staff Memo and deferred to August 21, 2018, Regular Agenda Item No. 1 - Conduct public hearing for the purpose of receiving explanation and supporting documentation related to proposals from the City of Lawrence and members of the Lawrence Police Officers’ Association concerning wages and/or fringe benefits and/or working conditions and render a decision by accepting one party’s proposal.     

 

08/10/18 @ 2:45 p.m.:

·         Updated the memo on Consent Agenda Item No. 5 – Approve appointments as recommended by the Mayor.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.

RECOGNITION/PROCLAMATION/PRESENTATION:

 

 

1.

None.

 

 

 

B.

CONSENT AGENDA: Play Video >


Moved by Commissioner Ananda, seconded by Commissioner Herbert, to approve the consent agenda as below. Motion carried unanimously.
Play Video >


NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

 

1.

Approve City Commission meeting minutes from 08/07/18.

 

 

2.

Receive minutes from various boards and commissions:

 

 

 

Lawrence Cultural Arts Commission meetings of 03/14/18, 04/11/18, and 05/09/19

 

Planning Commission meeting of 06/27/18

 

Transportation Commission meetings of 03/29/18, 05/07/18, and 06/20/18

 

 

3.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

4.

Approve licenses as recommended by the City Clerk’s Office.

 

 

5.

Approve appointments (updated 08/10/18) as recommended by the Mayor.

 

 

6.

Bid and purchase items

 

 

 

a)

Award Bid No. B1804, for the City/KU Fiber Redundancy Project to the low bidder, Rylie Equipment and Contracting Co., in the amount of $198,397.50, and approve the City Manager signing Addendums #3 and #4 with the University of Kansas.   Bid Memo & Attachments (revised 08/14/18)

 

 

 

 

b)

Approve change orders in the amount of $55,765.37 to R.D. Johnson for work performed on Capital Improvement Project PW17E1CIP, Kasold Drive from 6th Street to Bob Billings Parkway.   Staff Memo

 

 

 

 

c)

Award Bid No. B1842, Project PR1706CIP, for asphalt paving of the Holcom North Parking Lot, to Little Joe’s Asphalt Inc., in the amount of $126,101.00.  Bid Memo & Attachments

 

 

 

 

d)

Award Bid No. 1838, Project PS1701CIP, for Tenant Finish related to the relocation of the Planning and Development Services Department and Municipal Court to the 3rd floor, west wing of the Riverfront Mall and authorize the City Manager to execute a contract with Loyd Builders, in the amount of $762,700.00.   Bid Memo & Attachments

 

 

 

7.

Adopt on first reading, the following ordinance(s):

 

 

 

 

a)

Ordinance No. 9519, allowing the sale, possession and consumption of alcohol on the public right-of-way on Saturday, September 22, 2018 from 6:00 p.m. to 10:00 p.m. in the 700 block of Mississippi Street for the Old West Lawrence Neighborhood Association Block Party event.   Staff Memo & Attachments

 

 

 

8.

Adopt on second and final reading, the following ordinance(s):

 

 

 

 

a)

Joint Ordinance No. 9520/County Resolution No. ____, for Comprehensive Plan Amendment (CPA-18-00168) to Horizon 2020, Chapter 8, Transportation. (PC Item 4; approved 9-1 on 6/28/18)

 

 

 

 

b)

Ordinance No. 9518, allowing the sale, possession and consumption of alcohol on the public right-of-way on Massachusetts Street between North Park and South Park Streets on Sunday, August 26, 2018 from 8:00 a.m. to 6:30 p.m. during the event.

 

 

 

 

c)

Ordinance No. 9522, adopting the “2018 Standard Traffic Ordinance, Edition 2018”.     Online Version STO Staff Memo - Added 08/14/18      Staff Memo & Attachments - Added 08/14/18

 

 

 

 

d)

Ordinance No. 9553, increasing the 2018 expenditure authority.

 

 

 

 

e)

Ordinance No. 9549, levying transit sales taxes.

 

 

 

 

f)

Ordinance No. 9550, levying infrastructure sales taxes.

 

 

 

 

g)

Ordinance No. 9551, levying affordable housing sales taxes.

 

 

 

 

h)

Ordinance No. 9552, retaining the Sales Tax Audit Committee.

 

 

 

 

i)

Ordinance No. 9521, amending identified City Code Sections to establish 2019 water and sewer rates and reflect the applicable guidelines for low-income, elderly person eligibility for reduced water and sewer charges.

 

 

 

 

j)

Ordinance No. 9555, amending City Code Section 16-504 to adjust the rate for the stormwater system drainage charge.

 

 

 

 

k)

Ordinance No. 9554, approving and appropriating the 2019 City of Lawrence Operating and 2019-2023 Capital Improvement Budget.

 

 

 

9.

Authorize the mayor to sign a utility easement granting Westar an easement located at 826 Vermont LOT 56 on Vermont Street (South 32 feet of the East 12 Feet of LOT 56 for the purposes of utility easement.   Staff Memo & Attachments

 

 

10.

Authorize the Mayor to sign a Release of Mortgage for John R. White, 412 Eldridge Street.   Staff Memo

 

 

 

 

 

C.

PUBLIC COMMENT: Play Video >


ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.

REGULAR AGENDA ITEMS:

 

 

1.

DEFERRED UNTIL 08/21/18.  Conduct public hearing for the purpose of receiving explanation and supporting documentation related to proposals from the City of Lawrence and members of the Lawrence Police Officers’ Association concerning wages and/or fringe benefits and/or working conditions and render a decision by accepting one party’s proposal.     Staff Memo & Attachments     Deferral Staff Memo - Added 08/13/18 Play Video >

 

 

 

ACTION:

Conduct public hearing.   The City Commission shall render its decision by accepting one party’s proposal.  The City Commission’s decision shall be final and binding.   Open the public hearing and defer to the August 21, 2018 City Commission meeting.

Moved by Vice Mayor Larsen, seconded by Commissioner Ananda, to open the public hearing. Motion carried unanimously.
Play Video >

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to defer the public hearing until the August 21st, 2018 City Commission meeting. Motion carried unanimously.
Play Video >

 

 

2.

Consider motion to recess into executive session.

 

 

 

ACTION:

Approve motion to recess into executive session for approximately 20 minutes to discuss pending legal matters involving the City pursuant to the exception set forth in K.S.A. 75-4319(b)(1) for consultation with attorneys for the City which would be deemed privileged in the attorney-client relationship.  The justification for the executive session is to keep attorney-client privileged matters confidential at this time.  At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room.

Moved by Vice Mayor Larsen, seconded by Commissioner Herbert, to recess into executive session for approximately 20 minutes to discuss pending legal matters involving the City pursuant to the exception set forth in K.S.A. 75-4319(b)(1) for consultation with attorneys for the City which would be deemed privileged in the attorney-client relationship. The justification for the executive session is to keep attorney-client privileged matters confidential at this time. At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room. Motion carried unanimously.
Play Video >

 

 

 

 

 

 

 

E.

COMMISSION ITEMS:

 

 

 

 

 

F.

CALENDAR:     Meeting List Play Video >

 

 

 

·          

39th Basic Police Recruit Academy Graduation, Friday, August 17, 4:00 p.m.   Location:  Lawrence Arts Center, 940 New Hampshire Street.

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to adjourn at 6:20 p.m. Motion carried unanimously.
Play Video >

 

 

 

·          

City offices closed Monday, September 3 in observance of Labor Day.

 

 

 

·          

Lawrence Chamber of Commerce Annual Taste of Lawrence, Thursday, September 6, 4:00 – 7:00 p.m.  Location:  Meadowbrook Apartments.

 

 

 

 

·          

Lawrence Schools Foundation Community Education Breakfast, September 7, 7:30 a.m.  Location:  DoubleTree by Hilton, 200 McDonald Drive.

 

 

 

 

·          

Lawrence Douglas County Valor First Responder Awards and Appreciation Dinner, Friday, September 7, 5:30 p.m. (social), 6:30 p.m. (welcome/dinner), 7:30 p.m. (awards).  Location:  DoubleTree by Hilton, 200 McDonald Drive.

 

 

 

·          

“Housing in Lawrence and Douglas County Today:  A Public/Private Partnership” public event, Thursday, September 13, 5:30 p.m. (social hour), 6:15 p.m. program.  Location:  Cider Gallery, 810 Pennsylvania Street.

 

 

 

·          

Joint City/County/USD 497 meeting, Wednesday, September 19, 3:30 – 5:30 p.m.  Location:  Flory Meeting Hall, Douglas County Fairgrounds, 2120 Harper Street.

 

 

 

·          

Chapel Hill-Carrboro North Carolina Chamber of Commerce Inter-City Visit and Leadership Conference Reception, Sunday, September 23, 5:00 -7:00 p.m.  Location:  DeBruce Center, 1647 Naismith Drive.

 

 

 

·          

2018 Annual League of Kansas Municipalities Conference, October 6 – 8.  Location:  Maner Conference Center/Capitol Plaza Hotel, Topeka, KS.

 

 

 

·          

Commissioners are invited to join the Douglas County Commission and the Lawrence Douglas County Planning Commission for a presentation of Plan 2040:  The Comprehensive Plan for the City of Lawrence and Unincorporated Douglas County on Friday, October 19, 12:00 – 2:00 p.m., during the Lawrence Douglas County Planning Commission Orientation session.

 

 

 

August 2018

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

 

 

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6

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8

9

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12

13

14

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16

17

18

19

20

21

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23

24

25

26

27

28

29

30

31

 

 

September 2018

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

 

 

 

 

 

1

2

3

4

5

6

7

8

9

10

11

12

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18

19

20

21

22

23/30

24

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29

 

 

 

 

 

G.

ADJOURN:

 

 

1.

The City Commission will need to entertain a motion to adjourn the regular City Commission Meeting before moving into the work session.

 

 

 

CITY COMMISSION

WORK SESSION AGENDA

August 14, 2018

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The work session will begin immediately following the

completion of the City Commission Meeting

 

The work session provides an opportunity for the City Commission to discuss items in greater detail.  As a general practice, the Commission will not make decisions on items presented during this time; rather they will refer the items to staff for follow up, if necessary.  Public comment related to the work session topics will be allowed at the end of the discussion on each item.  Each person will be limited to three (3) minutes for public comment.

 

 

1.

Receive overview on the Lawrence Douglas County Fire Medical accreditation process.    Staff Memo & Attachments Play Video >

 

 

2.

Receive presentation regarding priority based budgeting. Play Video >

 

 

 

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

 

Affordable Housing Advisory Board

Two positions are due to expire 12/31/18 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

 

Aviation Advisory Board

One vacancy for a position that expired 05/31/18.

 

Community Development Advisory Committee

One vacancy designated for a low/mod representative, for a position that expired 09/30/18. Two additional positions, designated for low/mod representatives, are due to expire 09/30/18 and will be eligible for reappointment to additional terms. There is an additional vacancy for an at-large position that expires 09/30/20.

 

Contractor Licensing Board

One vacancy for a position that expired 12/31/17. This position is designated for a Residential Contractor. One additional position is due to expire 12/31/18 and will not be eligible for reappointment. Eligibility requirements exist for this board. This board will be going through restructuring in the next year.

 

eXplore Lawrence Governing Board

Three positions are due to expire 12/31/18 and will be eligible for reappointment to additional terms. One vacancy for a position that is designated for the sports/recreational industry and expires 12/31/20.  There are eligibility requirements for this board.

 

Homeless Issues Advisory Committee

One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

 

Hospital Board

Three positions are due to expire 09/30/18. One position is eligible for reappointment to an additional term and two positions will not be eligible for reappointment.

 

Human Relations Commission

One vacancy for a position that expires 09/30/18.  Four additional positions are due to expire 09/30/18 and all will be eligible for reappointment to additional terms.

 

Jayhawk Area Agency on Aging

One position is due to expire 09/30/18 and will not be eligible for reappointment.

 

Lawrence Cultural Arts Commission

One vacancy for a position that expires 01/31/20.

 

Lawrence Douglas County Advocacy Council on Aging

Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position is vacant.

 

Mental Health Board

One position expired 04/30/17.

 

Plumbing Code Board of Appeals

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. This board will be going through restructuring in the next year.

 

Public Transit Advisory Committee

Two positions are due to expire 12/31/18 and are not eligible for reappointment to additional terms.

 

Sales Tax Audit Committee

One vacancy for a position that expired 04/30/18.

 

Senior Resource Center for Douglas County, Inc., Governing Board

One vacancy for a position that expired 12/31/17. Two additional positions are due to expire 12/31/18. One position will be eligible for reappointment to an additional term and one position will not be eligible for reappointment.

 

Sister Cities Advisory Board

One appointment by the Mayor or Mayor’s designee.

 

Social Service Funding Advisory Board

Three positions are due to expire 08/31/18 and all will be eligible for reappointment to additional terms. One vacancy for a position that expires 08/31/19.

 

Sustainability Advisory Board

Four positions are due to expire 12/31/18. Two of these positions will be eligible for reappointment to additional terms and two positions will not be eligible for reappointment.

 

Transportation Commission

Three positions are due to expire 12/31/18 and all will be eligible for reappointment to additional terms.