|
CITY COMMISSION AGENDA ITEM |
|
|
Department: |
Municipal Services and Operations |
Commission Meeting Date: March 5, 2019 |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Staff Contact: |
Chris Rice, Project Engineer |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Recommendations/Options/Action Requested: |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Amend project budget for Capital Improvement Project No. PW18E10/PW18E9/UT9902, 23rd Street Waterline and Geometric Improvements, and approve change order no. 2 with Sunflower Paving, Inc. in the amount of $74,872.67, bringing the cumulative amount of change orders to 5.6 percent of the original construction contract. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Executive Summary: |
The City awarded the bid for the 23rd Street Project to Sunflower Paving, Inc. in September 2018 for $2,077,599.20. This project combines three CIP projects that were included in the 2018 Budget and Capital Improvement Program (PW18E10, PW18E9, and UT9902).
The City’s Purchasing Policy requires Commission approval when the cumulative amount of change orders increases the original purchase order by more than $50,000. Change order no. 1 (attached), which was $42,187, addressed additional needs for planned traffic signal improvements at the intersection of 23rd and Louisiana Street as well as 23rd and Massachusetts Street. Change order no. 2, adds $74,872.67 to the project cost, bringing the project-to-date value of change orders to 5.6 percent of the original purchase order.
Following the award of the project construction contract, only $7,800 of the project budget remained uncommitted. The project budget needs to be amended from the previously authorized $2.30 million to a new total of $2.51 million. To accommodate the change order and establish a contingency for the remainder of this complex project. Sufficient funds are available in the Capital Improvement Reserve Fund and Utilities Fund due to savings on other projects as described below.
The following table details the project-to-date cost commitments, including change orders one and two.
The following table reports the current budget and recommended revised 23rd street and waterline project budget by funding source.
Staff recommends reallocating $150,000 from the Capital Improvement Reserve Fund budget on the Wakarusa and Harvard Intersection Improvement project to the 23rd Street project. The Wakarusa and Harvard project is complete and in the closeout process with KDOT. The total expected cost of that project is $2,037,000, leaving sufficient funding for this transfer. The following table summarizes the recommended budget revision for the Wakarusa and Harvard project.
Staff recommends authorizing an additional $60,000 from the Watermain Replacement/Relocation Program (CIP# UT9902) to fund improvements related to the water system identified in Change Order No. 2. Sufficient funding is available within the $4.36 million UT9902 budget for the amendment.
Summary of Change Order No. 2 The second change order includes the following modifications: · Retaining wall construction on the north side of 23rd Street from Ohio Street to Massachusetts Street. In order to facilitate sidewalk construction on the north side of the street, short walls (12” or less) are needed. The height and location of these walls were included in the contract documents. However, there was no bid item for their construction. · Miscellaneous waterline appurtenances. As part of the waterline installation, the need for additional fittings and pipe footage has been identified to facilitate pressure/bacterial testing, increase installation speed, and relocate valve boxes from surface improvements where possible. · Temporary traffic signal wiring at 23rd and Louisiana Streets. A revised traffic control plan including temporary traffic signal wiring has been proposed and revised costs for these items (originally included in Change Order No. 1) have been provided in this change order. · Replacement Traffic Signal Conduit. During construction, significant structural issues with the existing signal conduit at 23rd and Louisiana Street were identified. A complete rewiring of the intersection including new conduit, camera wiring, and conduit handholes is required to remedy previously unknown conduit damage. · Landscaping. As a result of discussions with property owners during the easement acquisition process, additional landscaping needs have been identified and are included within this change order.
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Strategic Plan Critical Success Factor |
Innovative Infrastructure and Asset Management Core Services |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Fiscal Impact (Amount/Source): |
The recommended action will increase the project budget from the current $2.30 million to a new total of $2.51 million and authorize the expense of $74,872.67 for change order no. 2. The project budget amendment will be documented in the 2019 Revised Budget which is planned for presentation to the City Commission for in August. |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Attachments: |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Previous Agenda Reports: |
January 16, 2018 Consent Agenda #7 Authorize the City Manager to execute a Design Engineering Services Agreement, in the amount of $169,030, with PEC, P.A. for Project No. PW1722 and UT1720 – 23rd Street Geometric and Waterline Improvements Project. Staff Memo & Attachments - Updated 01/16/18
May 15, 2018 Consent Agenda #8a Resolution No. 7246, declaring the City’s intent to issue General Obligation Bonds in the amount of $950,000 for the design and construction of Louisiana Street from 12th Street to 13th Street (CIP Project No. PW18E8), and improvements to 23rd Street from Massachusetts Street to Louisiana Street (CIP Project No. PW18E10) Staff Memo & Attachments
September 18, 2018 Consent Agenda #6a Award Bid No. B1834, 23rd Street from Massachusetts Street to Louisiana Street, P W18E9 – 23rd Street Mill & Overlay, from Iowa Street to Ousdahl, PW18E10 – 23rd Street center turn lane, from Massachusetts Street to Louisiana Street, and UT9902 – waterline replacement from Louisiana Street to Barker Avenue, to Sunflower Paving, in the amount of $2,077,599.20. Bid Memo & Attachments
November 6, 2018 Consent Agenda #16 Authorize the Mayor to dedicate right of way located on the northeast and northwest corners of 23rd Street and Massachusetts Street at Lot 12 in Block 4, in Haskell Place, an addition to the City of Lawrence and the South one-half of the East one-half of Lot 8 in Moreland Place, an addition to the City of Lawrence. Staff Memo & Attachments
December 18, 2018 Regular Agenda #1 Consider adopting Resolution No. 7276, finding it in the public interest to appropriate, through the exercise of eminent domain, certain private property interests, including a utility and pedestrian easement and a temporary construction easement, for the use of the City for the purpose of a road and waterline improvement project, including construction of sidewalks and other appurtenances thereto, on property commonly located at 2305 Vermont Street, Lawrence, Douglas County, Kansas. Staff Memo & Attachments
January 8, 2019 Regular Agenda # 2 Consider adopting Resolution No. 7276, finding it in the public interest for the City of Lawrence to appropriate, through the exercise of eminent domain, certain interests in real property, including a utility and pedestrian easement and a temporary construction easement, for the use of said City for the purpose of a road and waterline improvement project, including construction of sidewalks and other appurtenances thereto, on property commonly located at 2305 Vermont Street, Lawrence, Douglas County, Kansas. Staff Memo & Attachments
January 14, 2019 Regular Agenda # 6 Consider adopting on first reading, Ordinance No. 9617, ordering through the exercise of eminent domain the condemnation of certain property interests commonly located at 2305 Vermont Street, and authorizing the filing of a petition in Douglas County District Court. Staff Memo & Attachments
February 5, 2019 Regular Agenda # 8a Adopt on second and final reading, Ordinance No. 9617, ordering through the exercise of eminent domain, the condemnation of certain property interests commonly located at 2305 Vermont Street, and authorizing the filing of a petition in Douglas County District Court. Ordinance No. 9617 |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
(for CMO use only) |
☐TM ☐DS ☐CT ☒BM |