CITY COMMISSION

MEETING AGENDA

May 15, 2018 - 5:45 p.m.

(Posted on webpage at 5;00 p.m. on 05/10/18)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

05/15/18 @ 1:05 p.m.

·         Updated the appointment memo on Consent Agenda Item No. 5;

·         Added correspondence to Consent Agenda Item No 15 - Approve the spending plan for the $450,000 of the 2018 Sidewalk/Bike/Ped Improvements/ADA Ramps as well as the remaining $150,000 of 2017 Sidewalk/Bike/Ped Improvements/ADA Ramps;

·         Added additional correspondence to Regular Agenda Item No. 4 – Receive request from Womxn of Color in install a mural at the Lawrence Public Library;

·         Added correspondence to Regular Agenda Item No. 5 – Receive update on Westar Street Light Issue; and

·         Added correspondence to Regular Agenda Item No. 7 - Consider adopting on second and final reading, Ordinance No. 9324, pertaining to a Community Police Review Board.

 

05/14/18 @ 2:35 p.m.:

·         Added as Item No. 3 under Section A – Recognition/Proclamation/Presentation – Presentation from Lauren Mitchell’s 4th Grade Class from Kennedy Elementary on Project Plastic;

·         Updated the appointment memo on Consent Agenda Item No. 5;

·         Added a revised Ordinance No. 9475, repealing Ordinance No. 5799, which established the Sister Cities Advisory Board, on Consent Agenda Item No 7 – f; and

·         Added additional correspondence to Regular Agenda Item No. 4 – Receive request from Womxn of Color in install a mural at the Lawrence Public Library.

 

05/11/18 @ 3:00 p.m.:

·         Added the 2018 Investment Summary to the staff memo on Consent Agenda Item No. 8-b - Resolution No. 7250, authorizing the 2018 Annual Action Plan and Investment Summary for the Community Development Block Grant (CDBG) and the HOME Investment Partnership Program, as well as the 2018-2022 Consolidated Plan; and

·         Added correspondence and a letter from Van Go, Inc., to Regular Agenda Item No. 4- Receive request from Womxn of Color to install a mural at the Lawrence Public Library.

 

05/11/18 @ 8:30 a.m.:

·         Remove Consent Agenda Item No. 18 – This item was inadvertently included on both the Consent and Regular Agenda.  This item is on the Regular Agenda as Regular Agenda Item No. 4.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.

RECOGNITION/PROCLAMATION/PRESENTATION:

 

 

1.

Proclaim the week of May 20 – 26, 2018 as Public Works Week.

 

 

2.

Proclaim Saturday, June 2, 2018 as National Gun Violence Awareness Day.

 

 

3.

Presentation from Lauren Mitchell’s 4th Grade Class from Kennedy Elementary on Project Plastic.

 

 

 

B.

CONSENT AGENDA:

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

 

1.

Approve City Commission meeting minutes from 05/01/18 and 05/08/18.

 

 

2.

Receive minutes from various boards and commissions:

 

 

 

Parks & Recreation Advisory Board meetings of 03/13/18 and 04/10/18

 

 

3.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

4.

Approve licenses as recommended by the City Clerk’s Office.

 

 

5.

Approve appointments (updated 05/15/18) as recommended by the Mayor.

 

 

6.

Bid and purchase items

 

 

 

a)

Award bid for 3,500 tons of de-icing salt, to Independent Salt Company of Kannapolis, Kansas, for $163,975.00, utilizing the Douglas County Cooperative Bid No. 18-F-008.   Staff Memo & Attachments

 

 

 

 

b)

Authorize a change order for the East Lawrence Recreation Center parking lot addition project to RD Johnson Excavation Co., Inc., for $9,444.00 to replace an existing storm sewer pipe under the proposed parking area.   Staff Memo & Attachments

 

 

 

 

c)

Award Bid No. B1819 – Lawrence Indoor Aquatic Center Pool Painting, to J.F. McGivern, Inc., in the amount of $111,430.00.   Bid Memo & Attachments

 

 

 

7.

Adopt on first reading, the following ordinance(s):

 

 

 

 

a)

Ordinance No. 9463, allowing the sale, possession, and consumption of alcohol in the public right-of-way on Friday, August 31, 2018 in the 800 block of Pennsylvania Street and on 8th Street, from Pennsylvania Street to New Jersey Street, from 6:00 p.m. to 11:00 p.m., for the Lawrence Beer Company Block Party event.   Staff Memo & Attachments

 

 

 

 

b)

Ordinance No. 9464, to amend code section references in two (2) sections of Chapter V, Article 18 of the City Code, which pertains to the regulation of signs (Sign Code).   Staff Memo & Attachments

 

 

 

 

c)

Ordinance No. 9472, allowing the sale, possession, and consumption of alcohol on the public right-of-way on Friday, August 10, 2018 from 1:00 p.m. to Saturday, August 11, 2018 to 1:00 a.m., and on Saturday, August 11, 2018 from 1:00 p.m. to Sunday, August 12, 2018 to 1:00 a.m. in the E. 100 block of 8th Street for the Sandbar Birthday Celebration event.   Staff Memo & Attachments

 

 

 

 

d)

Ordinance No. 9473, allowing the sale, possession, and consumption of alcohol on the public right-of-way on Saturday, August 25, 2018, from 9:00 a.m. to 5:00 p.m. in the E. 200 block of 9th Street for the Over the Edge event.   Staff Memo & Attachments

 

 

 

 

e)

Ordinance No. 9474, designating 21st Street within the corporate limits of the city and Harvard Road within the corporate limits of the city as major or main trafficways.   Staff Memo & Attachments

 

 

 

 

f)

Ordinance No. 9475, repealing Ordinance No. 5799, which established the Sister Cities Advisory Board.    Staff Memo & Attachments - Updated 05/14/18

 

 

 

8.

Adopt the following resolution(s):

 

 

 

 

a)

Resolution No. 7246, declaring the City’s intent to issue General Obligation Bonds in the amount of $950,000 for the design and construction of Louisiana Street from 12th Street to 13th Street (CIP Project No. PW18E8), and improvements to 23rd Street from Massachusetts Street to Louisiana Street (CIP Project No. PW18E10)    Staff Memo & Attachments

 

 

 

 

b)

Resolution No. 7250, authorizing the 2018 Annual Action Plan and Investment Summary for the Community Development Block Grant (CDBG) and the HOME Investment Partnership Program, as well as the 2018-2022 Consolidated Plan.  (Staff has received official allocation numbers from HUD and they represent an approximately 30% increase in HOME and around a 12% increase in CDBG over the 2017 amounts.  Staff has called a meeting for the Community Development Advisory Committee on 5/10/18 to give them an opportunity to recommend allocation of the “new” money.  An update to this agenda item will occur on 5/11/18 with the increased recommended dollar amounts on the 2018 Investment Summary.)   Staff Memo & Attachments - Updated 05/11/18

 

 

 

 

c)

Resolution No. 7251, authorizing the application for 2018 Kansas Emergency Solutions Grant.   Staff Memo & Attachments

 

 

 

 

d)

Resolution No. 7252, amending bond documents related to the HERE project at 1101 Indiana Street, to extend the documents through December 31, 2018.   Staff Memo & Attachments

 

 

 

9.

Authorize staff to submit three (3) applications to the Kansas Department of Transportation’s Call for Competitive Consolidated Planning Grant Projects. The three (3) projects include:  a 23rd Street (Learnard Avenue to East City Limits) Multimodal Corridor Study, Intelligent Transportation Systems: Implementation and Data Collection program, and a Multimodal Traffic Impact Study Methodology and Guidelines Study.   Staff Memo & Attachments

 

 

10.

Approve a Special Use Permit, SUP-17-00697, for Bridge Haven, located at 1701 Research Park Drive and the property located generally northwest of Research Park Drive and W. 18th Street (known as 1601 Research Park Drive in GIS mapping) and adopt on first reading, Ordinance No. 9465.  Submitted by Paul Werner Architect, for Beckmeisters LLC, property owner of record.  (PC Item 1B; approved 7-0-1 on 4/23/18)   Staff Memo & Attachments

 

 

11.

Approve a Special Use Permit, SUP-18-00076, for a 30,342 SF building addition at Bishop Seabury Academy, to accommodate additional classrooms, office, cafeteria/kitchen, and chapel spaces, located at 4120 Clinton Parkway, and adopt on first reading, Ordinance No. 9466.  Submitted by BBN Architects Inc, for Bishop Seabury Academy, property owner of record. (PC Item 2; approved 7-0-1 on 4/23/18)   Staff Memo & Attachments

 

 

12.

Approve a Text Amendment, TA-18-00121, to the City of Lawrence Land Development Code, Articles 4 and 9, to permit Group Homes in the GPI district. Initiated by Planning Commission on 2/21/18, and adopt on first reading, Ordinance No. 9467. (PC Item 5; approved 8-0 on 4/23/18)   Staff Memo & Attachments

 

 

13.

Accept dedication and vacation of easements associated with Minor Subdivision, MS-18-00113, for Eagle Subdivision No. 2, located at 1803 W. 6th Street. Submitted by BG Engineers on behalf of Mount Oread AERIE 309 FOE, Inc., property owner of record.   Staff Memo & Attachments

 

 

14.

Approve the following items related to Sinclair’s Addition No. 2.  These items were deferred from May 8, 2015.  Staff's Density Analysis   Applicant's Density Analysis

 

 

 

a)

Adopt on second and final reading, Ordinance No. 9459, to rezone (Z-18-00024) approximately .82 acres from RM12 (Multi-Dwelling Residential) District and RM12 UC (Multi-Dwelling Residential Urban Conservation Overlay) District to RM32 (Multi-Dwelling Residential) District, located at 929 Arkansas St. (PC Item 1A; approved 10-0 on 3/28/18)

 

 

 

b)

Accept dedication of easements and vacation of right-of-way associated with Minor Subdivision, MS-18-00046, for Sinclair’s Addition No. 2, located at 929 Arkansas Street, 913, 931, and 935 Michigan Street and 1000 Emery Road. Submitted by BG Consultants, on behalf of DJC Holdings LLC, Kirsten & Robin Krug, property owner of record.    Staff Memo & Attachments

 

 

15.

Approve the spending plan for the $450,000 of the 2018 Sidewalk/Bike/Ped Improvements/ADA Ramps as well as the remaining $150,000 of 2017 Sidewalk/Bike/Ped Improvements/ADA Ramps.   Staff Memo & Attachments     Correspondence - Added 05/15/18

 

 

16.

Authorize use of two consultants, Professional Engineering Consultants (PEC) and George Butler Associates (GBA), to provide watermain replacement engineering services from 2018 to 2020.   Staff Memo

 

 

17.

Authorize the Mayor to execute a letter to the Congressional delegation expressing concern about any reduction or elimination of Amtrak’s Southwest Chief route, which serves Lawrence.   Staff Memo & Attachments

 

 

18.

Receive request from Womxn of Color, to install a mural, entitled WAK’Ó MUJERES PHỤ NỮ WOMXN MURAL, on the south and west wall of the Lawrence Public Library building.   Staff Memo & Attachments

 

 

19.

Authorize the Mayor to sign the Subordination Agreement for Arthur Jr. and Shirley Ann Tarpy, 625 Lake Street.   Staff Memo

 

 

20.

Authorize the Mayor to sign a Release of Mortgage for Beverlie J. Anderson, 308 Glenview Drive, and David D. Shannon, 1808 Miller Drive.   Staff Memo

 

 

21.

Authorize the Mayor to sign a Release of Lien for Tenants to Homeowners for 611 Wrigley Lane.   Staff Memo

 

 

22.

Approve travel expense statement for Commissioner Ananda from the League of Kansas Municipalities Governing Body Institute Conference, April 20-21, 2018.   Commissioner Ananda Travel Expense Statement

 

 

 

 

C.

PUBLIC COMMENT:

ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

D.

REGULAR AGENDA ITEMS:

 

 

1.

Conduct a public hearing to consider a vacation request, submitted by Kaw Valley Engineering, Inc. for Molior, Inc., to vacate a 10-foot utility easement along the east side of 1626 W 23rd Street.    Staff Memo & Attachments

 

 

 

ACTION:

Conduct public hearing and approve order of vacation, if appropriate.

 

 

2.

Conduct a public hearing regarding a distance limitation waiver for the 2018 Live on Mass #1 event to be held in the 1000 block of Massachusetts Street, on Friday, June 29, 2018 from 6:00 p.m. to 11:30 p.m.  and consider adopting on first reading, Ordinance No. 9461, allowing the sale, possession, and consumption of alcohol in the 1000 block of Massachusetts Street on the public right-of-way during the event.   Consider approving a Street Event Permit and Special Event Permit (SE-18-00174) for the event.   Staff Memo & Attachments 

 

 

 

ACTION:

Conduct public hearing and:

·         Find that the proximity of the temporary sale of alcoholic liquor for the 2018 Live on Mass #1 event is not adverse to the public welfare or safety and grant a distance limitation waiver;

·         Adopt on first reading, Ordinance No. 9461; and

Approve a Street Event Permit and Special Event Permit, if appropriate. 

 

 

3.

Conduct a public hearing regarding a distance limitation waiver for the 2018 Live on Mass #2 event to be held in the 1000 block of Massachusetts Street, on Friday, July 3, 2018 from 6:00 p.m. to 11:30 p.m. and consider adopting on first reading, Ordinance No. 9462, allowing the sale, possession, and consumption of alcohol in the 1000 block of Massachusetts Street on the public right-of-way during the event.  Consider approving a Street Event Permit and a Special Event Permit (SE-18-00175) for the event.   Staff Memo & Attachments

 

 

 

ACTION:

Conduct a public hearing and:

·         Find that the proximity of the temporary sale of alcoholic liquor for the 2018 Live on Mass #2 event is not adverse to the public welfare or safety and grant a distance limitation waiver;

·         Adopt on first reading, Ordinance No. 9462; and

Approve a Street Event Permit and Special Event Permit, if appropriate.

 

 

 

4.

Receive request from Womxn of Color to install a mural, entitled WAK’Ó MUJERES PHỤ NỮ WOMXN MURAL, on the south and west wall of the Lawrence Public Library building.   Staff Memo & Attachments Correspondence - Added 05/15/18     Letter from Van Go, Inc., - Added 05/11/18

 

 

 

ACTION:

Receive request and direct staff as appropriate.

 

 

 

5.

Receive update on Westar Street Light issue.   Staff Memo & Attachments     Correspondence - Added 05/15/18

 

 

 

ACTION:

Receive request and direct staff as appropriate.

 

 

 

6.

Consider options related to the delivery method for Phase I of the Police Facility as it relates to design services.   Staff Memo & Attachments

 

 

 

ACTION:

·         Authorize the City Manager to utilize the Construction Manager at Risk (CMAR) delivery method for Phase I of the Police Facility finding it is in the public interest pursuant to Charter Ordinance No. 45 and authorize staff to advertise a Request for Proposal, RFP R1809, for design services, if appropriate; or

 

·         Direct staff to utilize the traditional design-bid-build delivery method for Phase I of the Police Facility and authorize staff to advertise a Request for Proposal, RFP R1809, for design services, if appropriate.

 

 

 

7.

Consider adopting on second and final reading, Ordinance No. 9324, pertaining to a Community Police Review Board.   Staff Memo & Attachments    LPOA Deferral Request      Correspondence - Added 05/15/18

 

 

 

ACTION:

·         Defer item until June 5 or June 19, if appropriate, or

 

·         Adopt on second and final reading, Ordinance No. 9324, pertaining to a Community Police Review Board, if appropriate.

 

 

 

8.

Consider adopting on first reading, Ordinance No. 9471, pertaining to the passage or ordinances on first reading.   Staff Memo & Attachments

 

 

 

ACTION:

Adopt on first reading, Ordinance No. 9471, pertaining to passage of ordinances on first reading, if appropriate.

 

 

 

9.

Consider motion to recess into executive session.

 

 

 

ACTION:

Approve motion to recess into executive session for approximately 35 minutes to discuss potential litigation and pending claims involving the City pursuant to the exception set forth in K.S.A. 75-4319(b)(1) for consultation with attorneys for the City which would be deemed privileged in the attorney-client relationship.  The justification for the executive session is to keep attorney-client privileged matters confidential at this time.  At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room.

 

 

 

 

E.

COMMISSION ITEMS:

 

 

 

 

F.

CITY MANAGER’S REPORT:   Report & Attachments

 

 

 

 

G.

CALENDAR:   Meeting List     2019 Budget Calendar

 

 

 

·          

Commissioners are invited to attend an open house event at 1231 Pennsylvania on Thursday, May 10, from 5:00 – 7:00 p.m.

 

 

 

 

·          

Kaw Water Treatment Plant 100 Year Celebration, Saturday, May 12, 10:00 a.m. – 2:00 p.m.  Location:  720 W. 3rd Street.   This event will include guided tours of the facilities, fun activities, and educational opportunities.

 

 

 

 

·          

City Commission Bike Ride, Tuesday, May 15, 4:30 p.m.  Location:  Riverfront Mall parking lot, east of City Hall, upper level.

 

 

 

 

·          

Commissioners are invited to attend the Lawrence Police Officer’s Memorial Ceremony, Wednesday, May 16, 9:00 a.m.  Location:  Investigations & Training Center, 4820 Bob Billings Parkway, near the flag pole.

 

 

 

 

·          

Commissioners are invited to attend the Lawrence Police Department Award Ceremony, Wednesday, May 16, 3:30 p.m.  Location:  Maceli’s, 1031 New Hampshire.  This is an invitation only event and requires an RSVP.

 

 

 

 

·          

City and Lawrence Police Officer’s Association Memorandum of Understanding discussions.  Location:  City Commission Room.

  • Friday, May 18, 3:00 – 5:00 p.m. 
  • Thursday, May 24, 3:00 – 6:00 p.m.
  • Wednesday, June 6, 3:00 – 6:00 p.m.

 

 

 

 

 

·          

City offices closed Monday, May 28 in observance of Memorial Day.

 

 

 

 

·          

Wakarusa Wastewater Treatment Plant Ribbon Cutting, Thursday, June 7, 10:00 a.m.  Location:  2300 E. 41st Street.  Public Open House will be from 1:00 – 3:00 p.m.

 

 

 

 

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June 2018

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H.

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

 

Affordable Housing Advisory Board

One vacancy for a position that expires 12/31/19. Three positions are due to expire 12/31/18 and all are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

 

Aviation Advisory Board

Three positions are due to expire 05/31/18 and will be eligible for reappointment to additional terms.

 

Board of Zoning Appeals/Sign Code Board of Appeals

One position is due to expire 09/30/18 and will not be eligible for reappointment.

 

Community Development Advisory Committee

One vacancy designated for a low/mod representative, for a position that expires 09/30/18. Two additional positions, designated for low/mod representatives, are due to expire 09/30/18 and will be eligible for reappointment to additional terms. There is an additional vacancy for an at-large position that expires 09/30/20.

 

Contractor Licensing Board

One vacancy for a position that expired 12/31/17. This position is designated for a Residential Contractor. One additional position is due to expire 12/31/18 and will not be eligible for reappointment. Eligibility requirements exist for this board. This board will be going through restructuring in the next year.

 

Douglas County Community Corrections Advisory Board

Two positions are due to expire 05/31/18. Both positions will be eligible for reappointment to additional terms.

 

Douglas County Emergency Management Board

One position is due to expire 07/01/18 and will be eligible for reappointment to an additional term.

 

eXplore Lawrence Governing Board

Three positions are due to expire 12/31/18 and will be eligible for reappointment to additional terms. There are eligibility requirements for this board.

 

Homeless Issues Advisory Committee

One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

 

Hospital Board

Three positions are due to expire 09/30/18. One position is eligible for reappointment to an additional term and two positions will not be eligible for reappointment.

 

Human Relations Commission

Five positions are due to expire 09/30/18 and all will be eligible for reappointment to additional terms.

 

Jayhawk Area Agency on Aging

One position is due to expire 09/30/18 and will not be eligible for reappointment.

 

Lawrence Douglas County Advocacy Council on Aging

Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position is vacant.

 

Mental Health Board

One position expired 04/30/17.

 

Parks & Recreation Advisory Board

One vacancy for a position that expires 12/31/20.

 

Plumbing Code Board of Appeals

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. This board will be going through restructuring in the next year.

 

Public Transit Advisory Committee

One vacancy for a position that expires 12/31/18.  Two positions are due to expire 12/31/18 and are not eligible for reappointment to additional terms.

 

Sales Tax Audit Committee

Two positions are due to expire 04/30/18 and will not be eligible for reappointment.

 

Senior Resource Center for Douglas County, Inc., Governing Board

One vacancy for a position that expired 12/31/17. Two additional positions are due to expire 12/31/18. One position will be eligible for reappointment to an additional term and one position will not be eligible for reappointment.

 

Sister Cities Advisory Board

One vacancy for a position that expires 12/31/19. Three vacancies for positions that expired 12/31/17. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

 

Social Service Funding Advisory Board

Three positions are due to expire 08/31/18 and all will be eligible for reappointment to additional terms. One vacancy for a position that expires 08/31/19.

 

Sustainability Advisory Board

Five positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and two positions will not be eligible for reappointment.

 

Transportation Commission

Three positions are due to expire 12/31/18 and all will be eligible for reappointment to additional terms.