CITY COMMISSION

MEETING AGENDA

January 16, 2018 – 4:30 p.m.

(Posted on webpage at 5:15 p.m. on 01/11/18)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

01/16/18 @ 1:45 p.m.:

·         Deferred Consent Agenda Item No. 8 – License Agreement for use of right-of-way at 1052 E. 24th Street for connection of a side yard drainage pipe;

·         Added a revised staff memo to Consent Agenda Item No. 7 – Authorize the City Manager to execute a Design Engineering Services Agreement with PEC, P.A. for the 23rfd Street Geometric and Waterline Improvements Project; and

·         Added correspondence to Regular Agenda Item No. 6 – Consider adopting on first reading, Charter Ordinance No. 45, specifically enabling the City to utilize alternative construction methods.

 

 

01/12/18 @ 4:25 p.m.:

·         Added correspondence and deferred until February 6,  Consent Agenda Item No. 5 b – Adopt Resolution No. 7237, adopting the City of Lawrence, Kansas Non-motorized Project Prioritization Policy;

·         Added the agreement to Consent Agenda Item No. 7 - Authorize the City Manager to execute a Design Engineering Services Agreement with PEC, P.A. for the 23rd Street Geometric and Waterline Improvements Project;

·         Added a new letter from Tenants to Homeowners on Regular Agenda Item No. 4 a - Receive recommendations for 2017 and 2018 Housing Trust Fund applications from the Affordable Housing Advisory Board; and

·         Added additional correspondence and Comparison of Participation Level Scenarios to Regular Agenda Item No. 5 - Receive staff report on Commercial Single-Stream Recycling Pilot Program and consider approving the proposed business plan.

 

01/12/18 @ 8:30 a.m.:

·         Added the staff memo to Regular Agenda Item No. 3 - Consider options for revenues collected in 2017 as a result of the miscellaneous accounts receivable review.

 

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.

EXECUTIVE SESSION:

1.

Consider a motion to recess into executive session as set forth below.

 

 

 

ACTION:

Approve motion to recess into executive session for 60 minutes for the purpose of discussing the performance of a non-elected employee, pursuant to the non-elected personnel matter exception, K.S.A 75-4319(b)(1).  The justification for the executive session is to keep non-elected personnel matters confidential at this time.   At the conclusion of the executive session, the City Commission will resume its regular meeting at approximately 5:30 p.m. in the City Commission Room.


Moved by Commissioner Ananda, seconded by Vice Mayor Larsen, to recess into executive session for 60 minutes for the purpose of discussing the performance of a non-elected employee, pursuant to the non-elected personnel matter exception, K.S.A. 75-4319(b)(1). The justification for the executive session is to keep non-elected personnel matters confidential at this time. At the conclusion of the executive session the City Commission will resume its regular meeting at approximately 5:30 p.m. in the Commission room. Motion carried unanimously.
Play Video

 

 

 

 

 

 

B.

RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

1.

Proclaim the month of January 2018 as Human Trafficking Awareness Month.

 

 

2.

Proclaim February 10 – March 17, 2018 as Read Across Lawrence.

 

 

 

C.

CONSENT AGENDA: Play Video >


Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to approve the consent agenda as below. Motion carried unanimously.
Play Video >


NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

 

1.

Approve City Commission meeting minutes from 01/08/18 and City Commission Orientation meeting from 01/10/18.

 

 

2.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

3.

Approve licenses as recommended by the City Clerk’s Office.

 

 

4.

Bid and purchase items:

 

 

 

a)

Award Bid No. B1763 for one (1) roll off container truck for the Solid Waste Division, to the low bidder, American Equipment Co., in the amount of $112,145, as part of the 2018 CIP (PW 18F5CIP) replacement schedule.   Bid Memo & Attachments

 

 

 

 

b)

Award Bid No. B1762 for one (1) rear load refuse truck for the Solid Waste Division, to the low bidder, Downing Sales and Service, in the amount of $107,224.00, as part of the 2018 CIP (PW 18F2CIP) replacement schedule.   Staff Memo & Attachments

 

 

 

 

c)

Approve the purchase of nine (9) new paratransit vehicles (T-Lift) from Kansas Truck Equipment, Co., in the amount of $621,000, utilizing the existing Kansas Department of Transportation State bid.   Staff Memo & Attachments

 

 

 

5.

Adopt the following resolution(s):

 

 

 

 

a)

Resolution No. 7236, setting a public hearing date of March 6, 2018, pursuant to K.S.A 12-1750 et. seq., to consider ordering the structures at 1512 Oak Hill Avenue to be repaired or demolished.   Staff Memo & Attachments

 

 

 

 

b)

DEFERRED UNTIL 02/06/18.  Resolution No. 7237, adopting the City of Lawrence, Kansas Non-motorized Project Prioritization Policy.   Staff Memo & Attachments    Correspondence - Added 01/12/18

 

 

6.

Approve T-Hangar lease rates of $225.00 for Hangars A and $250.00 for Hangars B and C per month for 2018 and for future years increase the rental rates by three percent (3%) annually.   Staff Memo & Attachments
Play Video >


Moved by Mayor Boley, seconded by Vice Mayor Larsen, to approve T-Hangar lease rates of $225.00 for Hangars A and $250.00 for Hangars B and C per month for 2018 and for future years increase the rental rates by three percent (3%) annually. Motion carried unanimously.
Play Video >

 

 

7.

Authorize the City Manager to execute a Design Engineering Services Agreement, in the amount of $169,030, with PEC, P.A. for Project No. PW1722 and UT1720 – 23rd Street Geometric and Waterline Improvements Project.  Staff Memo & Attachments - Updated 01/16/18
Play Video >


Moved by Vice Mayor Larsen, seconded by Commissioner Ananda, to authorize the City Manager to execute a Design Engineering Services Agreement, in the amount of $169,030, with PEC, P.A. for Project No. PW1722 and UT1720 – 23rd Street Geometric and Waterline Improvements Project. Motion carried unanimously.
Play Video >

 

 

8.

DEFERRED.  Authorize the City Manager to execute a license agreement for the use of right-of-way with the property owner of 1052 W. 24th Street for the connection of a side yard drainage pipe, i.e., a French drain system to a manhole that is part of the existing public storm sewer.   Staff Memo & Attachments

 

 

9.

Authorize the City Manager to execute an Engineering Services Agreement, in the amount of $224,516, with George Butler Associates, Inc. for Project No. UT1804 - City of Lawrence 2018 Flow Monitoring Program.   Staff Memo & Attachments

 

 

10.

Authorize a change to the agenda language regarding general public comment to clarify that the public may comment on items, except those which appear on the consent or regular agenda portion of the meeting agenda, during general public comment.   Staff Memo
Play Video >


Moved by Commissioner Herbert, seconded by Commissioner Ananda, to authorize a change to the agenda language regarding general public comment to clarify that the public may comment on items, except those which appear on the consent or regular agenda portion of the meeting agenda, during general public comment; and, to allow public comment after city managers report. Motion carried unanimously.
Play Video >

 

 

 

 

 

 

D.

PUBLIC COMMENT: Play Video >


ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

E.

REGULAR AGENDA ITEMS:

 

 

1.

Continue public hearing from December 5, 2017, to consider a vacation request, submitted by Larry Wedman, to vacate a pedestrian easement designation, located with “Tract A” of Landon Court Addition, a minor subdivision in Block One, Westwood Hills.    Staff Memo & Attachments

 

 

 

ACTION:

Conduct public hearing.  Deny the request to vacate a pedestrian easement designation, if appropriate. Play Video >


Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to continue the public hearing. Motion carried unanimously.
Play Video >


Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to close the public hearing. Motion carried unanimously.
Play Video >


Moved by Commissioner Hebert, seconded by Commissioner Soden, to deny the request to vacate a pedestrian easement designation. Motion carried unanimously.
Play Video >

 

 

2.

Continue public hearing from December 19, 2017, to consider a request for vacation of utility easements in Fairfield Farms East Addition No. 1, an Addition to the City of Lawrence, Douglas County, Kansas.    Staff Memo & Attachments

 

 

 

ACTION:

Conduct public hearing.  Approve the request for a vacation of utility easements, if appropriate. Play Video >


Moved by Vice Mayor Larsen, seconded by Commissioner Herbert, to continue the public hearing. Motion carried unanimously.
Play Video >


Moved by Commissioner Herbert, seconded by Commissioner Ananda, to close the public hearing. Motion carried unanimously.
Play Video >


Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to approve the request for a vacation of utility easements. Motion carried unanimously.
Play Video >

 

 

3.

Consider options for revenues collected in 2017 as a result of the miscellaneous accounts receivable review.   Staff Memo & Attachments - Added 01/12/18 Play Video >


Moved by Mayor Boley, seconded by Vice Mayor Larsen, to use $49,000 of the revenues collected in 2017 as a result of the miscellaneous accounts receivable review to offset the cost of the review; and, preserve the balance of the revenues collected for the 2019 budget discussion; and, direct staff to evaluate Vice Mayor Larsen’s proposal after the 2017 fund balance is known. Motion carried unanimously.
Play Video >

 

 

 

ACTION:

Approve staff recommendation to use revenues collected in 2017 as a result of the miscellaneous accounts receivable review to:

·         offset the cost of the miscellaneous accounts receivable review;

·         put funds toward the purchase of new accounting software that would include an accounts receivable module; and

·         amend the CIP modifying the funding source for the $600,000 of affordable housing projects to cash from either the revenue collected through the miscellaneous accounts receivable review or by moving Parks and Recreation projects totaling $600,000 from cash to General Obligation debt, if appropriate.

 

 

4.

Consider the following recommendations from the Affordable Housing Advisory Board: Play Video >

 

 

 

a)

Receive recommendations for 2017 and 2018 Housing Trust Fund applications from the Affordable Housing Advisory Board.  Consider authorizing staff to draft agreements with Tenants to Homeowners, Lawrence Habitat for Humanity and Bert Nash Community Mental Health Center for 2017 and 2018 Housing Trust Fund projects, subject to the contingencies recommended by the Affordable Housing Advisory Board.   Staff Memo & Attachments    New Letter from TTH - Added 01/12/18

 

 

 

 

ACTION:

Receive recommendations and authorize staff to draft agreements with Tenants to Homeowners, Lawrence Habitat for Humanity, and Bert Nash Community Health Center for 2017 and 2018 Housing Trust Fund projects, if appropriate.


Moved by Commissioner Herbert, seconded by Commissioner Ananda, to receive recommendations and authorize staff to draft agreements with Tenants to Homeowners, Lawrence Habitat for Humanity, and Bert Nash Community Health Center for 2017 and 2018 Housing Trust Fund projects; and include the recommendation from Assistant City Manager Diane Stoddard to extend funds awarded to Tenants to Homeowners through June 30th, 2018. Motion carried unanimously.
Play Video >

 

 

 

 

b)

Consider adopting on first reading, Ordinance No. 9427, amending Chapter 1, Article 18, Section 1-1802 of the Code of the City of Lawrence, increasing the number of members on the Affordable Housing Advisory Board to 12, and changing the term limits that members can serve, and repealing existing section 1-1802.   Staff Memo & Attachments Play Video >

 

 

 

 

ACTION:

Adopt on first reading, Ordinance No. 9427, amending Chapter 1, Article 18, Section 1-1802 of the Code of the City of Lawrence, regarding the Affordable Housing Advisory Board, if appropriate.


Moved by Commissioner Vice Mayor Larsen, seconded by Commissioner Herbert, to adopt on first reading, Ordinance No. 9427, amending Chapter 1, Article 18, Section 1-1802 of the Code of the City of Lawrence, regarding the Affordable Housing Advisory Board. Motion carried unanimously.
Play Video >

 

 

5.

Receive staff report on Commercial Single-Stream Recycling Pilot Program and consider approving the proposed business plan.    Staff Memo & Attachments - Updated 01/12/18    Comparison of Participation Level Scenarios - Added 01/12/18 Play Video >

 

 

 

ACTION:

Receive Report and approve the proposed business plan.


Moved by Vice Mayor Larsen, seconded by Commissioner Herbert, to receive report and approve the proposed business plan. Motion carried unanimously.
Play Video >

 

 

6.

Consider adopting on first reading, Charter Ordinance No. 45, specifically enabling the City to utilize alternative construction methods, and repealing Charter Ordinance No. 19.  This item was deferred from December 5, 2017.     Staff Memo & Attachments   Alternative Delivery Memo & Attachments   Correspondence - Added 01/16/18   Play Video >

 

 

 

ACTION:

Adopt on first reading, Charter Ordinance No. 45, specifically enabling the City to utilize alternative construction methods, and repealing Charter Ordinance No. 19, if appropriate.


Moved by Commissioner Herbert, seconded by Commissioner Ananda, to adopt on first reading, Charter Ordinance No. 45, specifically enabling the City to utilize alternative construction methods and repealing Charter Ordinance No. 19; and, direct staff to replace ‘may’ in Section 3 of the ordinance with ‘shall’ before the second reading of the ordinance. Aye: Mayor Boley, Vice Mayor Larsen, Commissioner Ananda, Commissioner Herbert. Nay: Commissioner Soden. Motion carried 4-1.
Play Video >

 

 

 

 

 

 

F.

COMMISSION ITEMS:     Play Video >

 

 

 

 

G.

CITY MANAGER’S REPORT:     Report & Attachments Play Video >

 

 

 

 

H.

CALENDAR:     Meeting List Play Video >

 

 

 

·          

Martin Luther King, Jr. Event - Gospel Explosion, Sunday, January 14, 6:30 p.m.  Location:  Lawrence Free Methodist Church, 3001 Lawrence Avenue.

 

 

 

·          

Marth Luther King, Jr. Breakfast, Monday, January 15, 7:00 a.m.  Location:  Maceli’s, 1031 New Hampshire Street.

 

 

 

·          

City offices closed Monday, January 15 in observance of Martin Luther King, Jr. Day.

 

 

 

·          

Colliers International Commercial Real Estate 2018 Forecast, Thursday, January 18, 4:00 – 7:00 p.m.  Location:  Lawrence Arts Center, 940 New Hampshire.

 

 

 

·          

Boys and Girls Club 2018 Youth of the Year Ceremony, Thursday, January 25, 6:00 p.m.  Location:  Liberty Hall, 644 Massachusetts Street.

 

 

 

·          

Commissioners are invited to attend the Transportation Commission Retreat luncheon on Friday, January 26, 12:00 – 1:30 p.m.  Location:  Baker Wetlands Discovery Center, 1365 N. 1250 Road.

 

 

 

·          

Chamber of Commerce Annual meeting, Friday, January 26, 5:30 – 9:30 p.m.  Location:  Abe & Jake’s Landing, 8 E. 6th Street.

 

 

 

·          

City offices closed Monday, February 19, in observance of Presidents’ Day.

 

 

 

·          

National League of Cities Congressional City Conference, March 11 – 15.  Location:  Washington, D.C.

 

 

 

 

 

January 2018

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

 

 

 

 

February 2018

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

 

 

 

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

 

 

 

 

 

 

 

I.

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

 

Community Development Advisory Committee:

One vacancy designated for a low/mod representative, for a position that expires 09/30/18. One additional vacancy for an at-large position that expires 09/30/20.

 

Contractor Licensing Board:

One vacancy for a position that expired 12/31/17. This position is designated for a Residential Contractor.

 

Electrical Code Board of Appeals:

Two positions expire 03/31/18, with one becoming vacant and one eligible for reappointment to an additional term. Eligibility requirements exist for this board.

 

Historic Resources Commission:

Two positions expire 03/01/18 and are eligible for reappointment. Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative.

 

Human Relations Commission:

Three positions expire 09/30/17 and are all eligible for reappointment to additional terms.  This board is currently being restructured.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/17 and three vacancies for positions that expire 11/30/18.  Four additional positions expire 11/30/17, with two being eligible for reappointment to additional terms and two becoming vacant.  This board is currently being restructured.

 

Lawrence Cultural Arts Commission:

Three positions expire 01/31/18, with two positions becoming vacant and one position eligible for reappointment to an additional term. One vacancy for a position that expires 12/31/19.

 

Lawrence Douglas County Advocacy Council on Aging:

Five positions expire 12/31/17. Four positions are eligible for reappointment to additional terms and one position will become vacant.

 

Mechanical Board of Appeals:

Two positions expire 03/31/18, with one position becoming vacant, and one position eligible for reappointment. Eligibility requirements exist for this board.

 

Mental Health Board:

One position expired 04/30/17.

 

MPO Bicycle Advisory Committee:

One vacancy for a term that expires 12/31/19

 

Plumbing Code Board of Appeals:

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber.

 

Public Health Board:

One position expires 03/31/18. Another position expires 03/31/18 and is eligible for reappointment. This position is a joint City/County position.

 

Public Transit Advisory Committee:

Two vacancies for positions that expire 12/31/17.

 

Senior Resource Center for Douglas County, Inc.:

One position expires 12/31/17 and is eligible for reappointment to additional terms.

 

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/19.  Three vacancies for positions that expired 12/31/17.

 

 

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to adjourn at 9:35 p.m. Motion carried unanimously.
Play Video >