CITY COMMISSION

MEETING AGENDA

November 13, 2018 - 5:00 p.m.

(Posted on webpage at 4:20 p.m. on 11/08/18)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

11/12/18 @ 4:50 p.m.:

·         Added a City Manager’s Report.

 

11/09/18 @ 2:30 p.m.:

·         Removed Consent Agenda, Item No. 7 – g)  - Adopt on second reading, Ordinance No. 9607, levying special assessments for Queen’s Road.  Second reading of Ordinance No. 9607 is scheduled for the December 4, 2018 City Commission meeting.

 

11/09/18 @ 8:50 a.m.:

·         The start time of this meeting was changed to 5:00 p.m. at the November 6, 2018 City Commission meeting.  The agenda has been updated to reflect the start time of 5:00 p.m.

 

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.

EXECUTIVE SESSION: (5:00 – 5:30 p.m.)

 

 

1.

Consider motion to recess into executive session.

 

 

 

ACTION:

Approve motion to recess into executive session for approximately 30 minutes to discuss pending litigation and possible claims involving the City pursuant to the exception set forth in K.S.A. 75-4319(b)(1) for consultation with attorneys for the City which would be deemed privileged in the attorney-client relationship.  The justification for the executive session is to keep attorney-client privileged matters confidential at this time.  At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room.

 

 

 

 

 

B.

RECOGNITION/PROCLAMATION/PRESENTATION:

 

 

1.

None.

 

 

 

C.

CONSENT AGENDA:

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

 

1.

Approve City Commission meeting minutes from 11/06/18.

 

 

2.

Receive minutes from various boards and commissions:

 

 

 

Bert Nash Governing Body Board meeting of 09/25/18

 

 

3.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

4.

Approve licenses as recommended by the City Clerk’s Office.

 

 

5.

Approve appointments as recommended by the Mayor.

 

 

6.

Bid and purchase items

 

 

 

a)

Approve the purchase of one (1) Sewer Jet unit from Elliott Equipment Co., in the amount of $149,960.00, utilizing HGAC cooperative contract, as part of the 2019 CIP (UT 2019F1) replacement schedule.    Staff Memo & Attachments

 

 

 

 

b)

Approve the purchase of 34 Mobile Data Computers, for the Police Department, in the amount of $216,371.15, from SHI, utilizing the State of Kansas purchasing contract.   Staff Memo & Attachments

 

 

 

7.

Adopt on second and final reading, the following ordinance(s):

 

 

 

 

a)

Ordinance No. 9558, setting forth the duties and responsibilities of the Finance Department Director.

 

 

 

 

b)

Ordinance No. 9564, repealing existing Chapter 1, Article 4A, of the Code of the City of Lawrence, Kansas, regarding the position of City Auditor.

 

 

 

 

c)

Ordinance No. 9569, for a Text Amendment (TA-18-00121) to the City of Lawrence Land Development Code, Article 17, to permit Group Homes in the GPI district. This is a correction for a Text Amendment approved by City Commission on 5/15/18.

 

 

 

 

d)

Ordinance No. 9570, rezoning (Z-18-00355) approximately .150 acres from CS (Commercial Strip) District to RS5 (Single-Dwelling Residential) District, located at 829 Mississippi Street. Submitted by Homes with Heart LLC, property owner of record.

 

 

 

 

e)

Ordinance No. 9571, for a Special Use Permit/Institutional Development Plan, SUP-18-00363, for Lawrence Memorial Hospital for a 6,924 square foot Sterile Processing and Distribution addition on the east side of the hospital building, located at 325 Maine Street. Submitted by Landplan Engineering on behalf of Lawrence Memorial Hospital, property owner of record

 

 

 

 

f)

Ordinance No. 9573, authorizing the issuance of Industrial Revenue Bonds, in the amount of $10,200,000, for the KCI Lawrence 153, LLC (VanTrust) Phase I project located on Block B, Lot 1 in Lawrence VenturePark.  

 

 

 

 

g)

Ordinance No. 9607, levying special assessments for Queen’s Road.

 

 

 

 

 

 

 

 

D.

PUBLIC COMMENT:

ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

 

 

E.

COMMISSION ITEMS:

 

 

 

 

 

F.

CITY MANAGER’S REPORT:     Report & Attachments - Added 11/12/18

 

 

 

 

 

G.

CALENDAR:      Meeting List      2019 Meeting List

 

 

 

·          

Thursday, November 8, 6:00 p.m. - Reception for Nnedi Okorafor, followed by “An evening with Nnedi Okorafor” at 7:30 p.m.  Location:  Lawrence Public Library, 707 Vermont Street.

 

 

 

·          

Saturday, November 17, 10:00 a.m. - Community Conversations on Race – Action Plan for Racial Justice.  Location:   Lawrence Public Library, 707 Vermont Street.

 

 

 

·          

City offices closed November 22 – 23 in observance of the Thanksgiving holiday.

 

 

 

·          

City offices closed December 25 in observance of the Christmas holiday.

 

 

 

·          

City offices closed January 1, 2019 in observance of the New Year holiday.

 

 

 

November 2018

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December 2018

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Mon

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Thu

Fri

Sat

 

 

 

 

 

 

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H.

ADJOURN:

 

 

1.

The City Commission will need to entertain a motion to adjourn the regular City Commission Meeting before moving into the work session.

 

 

 

 

 

 

 

CITY COMMISSION

WORK SESSION AGENDA

November 13, 2018

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The work session will begin immediately following the

completion of the City Commission Meeting

 

The work session provides an opportunity for the City Commission to discuss items in greater detail.  As a general practice, the Commission will not make decisions on items presented during this time; rather they will refer the items to staff for follow up, if necessary.  Public comment related to the work session topics will be allowed at the end of the discussion on each item.  Each person will be limited to three (3) minutes for public comment.

 

 

1.

Review of the Cooperation Agreement concerning the provision of Emergency Medical Services in Douglas County.    Staff Memo & Attachments

 

 

2.

Review of the Downtown Public Camera Policy.    Draft Policy      Proposed Locations

 

 

 

 

 

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

 

Affordable Housing Advisory Board

Two positions are due to expire 12/31/18 and will become vacant. These positions are designated for representatives from the Lawrence Home Builders, and a Douglas County Commissioner.

 

Bodywork Advisory Board

One vacancy for an at-large position that expires 09/30/20.

 

eXplore Lawrence Governing Board

One position is due to expire 12/31/18 and is designated for a representative from the City Commission.

 

Human Relations Commission

Two vacancies for positions that expired 09/30/18.

 

Jayhawk Area Agency on Aging

One vacancy for a position that expired 09/30/18.

 

Public Transit Advisory Committee

Two positions are due to expire 12/31/18 and are not eligible for reappointment to additional terms.

 

Sustainability Advisory Board

One position is due to expire 12/31/18 and is not eligible for reappointment to an additional term.

 

Transportation Commission

Two positions are due to expire 12/31/18, with one position being designated for a representative from the Public Transit Advisory Committee (PTAC).  The position held by the PTAC representative is serving their second term on PTAC and therefore will not be eligible for reappointment on the Transportation Commission. The second position will become vacant.