CITY COMMISSION AGENDA ITEM

Department:	Municipal Services & Operations		Commission Meeting Date:  October 16, 2018
Staff Contact:	Jonathan Marburger, Project Engineer
Recommendations/Options/Action Requested:
Approve change order 1 in the amount of $54,605.97 to Pavers, Inc. for work performed on Capital Improvement Project PW17E66CIP, E. 9^th Street Project,  from New Hampshire Street to Pennsylvania Street.
Executive Summary:		The City awarded the bid for the E. 9^th Street Project to Pavers, Inc. in June 2018 for $2,079,114.30. This project was included in the 2018 Budget and Capital Improvement Program (PW17E66CIP) with a budget of $2,500,000 (General Obligation Debt). This is the first change order to date and includes the following changes: · Demolition, removal, and replacement of additional storm sewer due to field conditions found near the alley between Connecticut Street and New York Street. This work also requires additional alley replacement and flowable fill to abandon portions of the old storm sewer line. · Additional traffic control to respond to in-service traffic operations and patterns. The change order also includes additional contract time required to complete the above increase in project scope. Therefore, the original substantial completion date of November 30, 2018 will be moved to December 21, 2018. The Purchasing Policy requires Commission approval when the cumulative amount of change orders increases the original purchase order by more than $50,000.
Strategic Plan Critical Success Factor		Innovative Infrastructure and Asset Management Core Services
Fiscal Impact (Amount/Source):		The fiscal impact to the City is $54,605.97.  Changes due to Storm Sewer related items, $50,178.45, will be paid for from CIP Project No. PW17S3CIP, 2018 Stormwater Culvert Lining, Pipe Rehab & Replacement.  The balance of $4427.52 will be paid from PW17E66CIP. Current total commitments (engineering and construction) including this change under PW17E66CIP are $2,258,578.57. The 2018 Budget included $2,500,000 for PW17E66CIP.
Attachments:		None
Previous Agenda Reports:		June 19, 2018, Consent #5a Award Bid No. B1832 for CIP No. PW17E66 - East 9^th Street, New Hampshire Street to Pennsylvania Street, Street, Sidewalk, and Storm Sewer Construction, to Pavers, Inc. in an amount of $2,079,114.30.   Bid Memo & Attachments May 1, 2018, Consent #12 Receive review of final design plans for E. 9^th Street (CIP #PW17E66) and authorize staff to solicit competitive bids for the project upon completion of easement acquisition and utility relocation.   Staff Memo & Attachments

Reviewed By: (for CMO use only)

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