CITY COMMISSION

MEETING AGENDA

June 19, 2018 - 5:45 p.m.

(Posted on webpage at 5:00 p.m. on 06/14/18)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

06/19/18 @ 1:00 p.m.:

·         Added a site map to Regular Agenda Item No. 3 - Conduct a public hearing regarding the exterior premise conditions for the property located at 801 Lincoln Street;

·         Added additional correspondence to Regular Agenda Item No. 4 – Receive the Bus Transfer Location Analysis;

·         Updated the City Manager’s Report with an update on the Traffic Calming Policy and added correspondence to the Update on Policies and Procedures for Skydiving at the Lawrence Municipal Airport; and

·         Updated the 2018 Meeting List.

 

06/18/18 @ 4:45 p.m.:

·         Updated the expense statement and travel budget spreadsheet on Consent Agenda Item No. 14 - Approve Commissioner Soden’s travel expense statement from the International Making Cities Livable Conference;

·         Added the consultant’s presentation to Regular Agenda Item No. 4 – Receive the Bus Transfer Location Analysis; and

·         Updated the City Manager’s Report.

 

06/15/18 @ 4:45 p.m.:

·         Added the Cost Sharing Agreement to Consent Agenda Item No. 5-b - Award Bid No. B1827 for CIP# PW18E8 – for the reconstruction of Louisiana Street, 12th Street to 13th Street, Street, Storm and Waterline Improvements, and authorize the City Manager to execute a cost sharing agreement with the University of Kansas;

·         Updated the redline and clean version of Ordinance N. 9324, on Regular Agenda Item No. 1, pertaining to a Community Police Review Board; and

·         Added correspondence to Regular Agenda Item No. 4 – Receive the Bus Transfer Location Analysis.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.

RECOGNITION/PROCLAMATION/PRESENTATION:

 

 

1.

None.

Mayor Boley read a personal statement regarding current immigration policies that separate parents and children.
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B.

CONSENT AGENDA: Play Video >


Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to approve the consent agenda as below except for items 5(a), 6, 7 and 15. Motion carried unanimously.
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NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

 

1.

Approve City Commission meeting minutes from 06/12/18.

 

 

2.

Receive minutes from various boards and commissions:

 

 

 

Affordable Housing Advisory Board meeting of 05/14/18

 

Parks and Recreation Advisory Board meeting of 05/08/18

 

Public Transit Advisory Committee meeting of 04/09/18

 

 

3.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

4.

Approve licenses as recommended by the City Clerk’s Office.

 

 

5.

Bid and purchase items

 

 

 

a)

Award Bid No. B1832 for CIP No. PW17E6 - East 9th Street, New Hampshire Street to Pennsylvania Street, Street, Sidewalk, and Storm Sewer Construction, to Pavers, Inc. in an amount of $2,079,114.30.   Bid Memo & Attachments

Removed for separate vote
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Moved by Vice Mayor Larsen, seconded by Commissioner Herbert, to award Bid No. B1832 for CIP No. PW17E6 - East 9th Street, New Hampshire Street to Pennsylvania Street, Street, Sidewalk, and Storm Sewer Construction, to Pavers, Inc. in an amount of $2,079,114.30. Motion carried unanimously.
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b)

Award Bid No. B1827 for CIP# PW18E8 – for the reconstruction of Louisiana Street, 12th Street to 13th Street, Street, Storm and Waterline Improvements, to Miles Excavating Inc., in the amount of $839,111.89, and authorize the City Manager to execute the construction contract.   Authorize the City Manager to execute the Cost-Sharing Agreement with the University of Kansas for University participation in the construction cost of the storm sewer improvements.   Bid Memo & Attachments - updated 06/15/18

Removed for separate vote
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Moved by Vice Mayor Larsen, seconded by Commissioner Herbert, to adopt on first reading, Ordinance No. 9510, increasing the number of appointed members of the Parks and Recreation Advisory Board from five (5) members to (9) members and reducing the appointment from four (4) year terms to three (3) year terms; and repealing existing Section 15-202. Aye: Mayor Boley, Vice Mayor Larsen, Commissioner Ananda, Commissioner Herbert. Nay: Commissioner Soden. Motion carried 4-1.
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6.

Adopt on first reading, Ordinance No. 9510, increasing the number of appointed members of the Parks and Recreation Advisory Board from five (5) members to seven (7) members and reducing the appointment from four (4) year terms to three (3) year terms; and repealing existing Section 15-202.   Staff Memo & Attachments

 

 

 

7.

Adopt on second and final reading, Ordinance No. 9483, designating Missouri Street, Arkansas Street, Lincoln Street, East 13th Street and West 24th Street, within the corporate limits of the City, as major or main trafficways

Removed for separate vote
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Moved by Commissioner Soden, seconded by Commissioner Herbert, to defer adoption on second and final reading, Ordinance No. 9483, designating Missouri Street, Arkansas Street, Lincoln Street, East 13th Street and West 24th Street, within the corporate limits of the City, as major or main trafficways. Motion carried unanimously.
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8.

Receive a request for annexation, A-18-00246, of approximately 34.2 acres located west of Hunters Hill Drive and Hill Song Circle and refer the request to the Lawrence-Douglas County Planning Commission for consideration and recommendation.  Authorize the City Manager to give statutory notice to Westar Energy and Rural Water District No. 1 of the City’s intent to annex the subject property. Submitted by BG Consultants, for DFC Company of Lawrence LC, property owner of record.   Staff Memo & Attachments

 

 

9.

Approve Site Plan, SP-18-00238, for 1420 Crescent Road to convert an upstairs apartment to a leasing office, classified in the Development Code as an Administrative and Professional Office. (Zoning Ordinance No. 8331 approved rezoning to the MU District with a condition requiring Governing Body approval of any site plan required as a result of a new use.)   Staff Memo & Attachments

 

 

10.

Accept dedications and vacations of easements associated with Minor Subdivision, MS-18-00217, for Firefighter Park Subdivision, located at 1941 Haskell Avenue. Submitted by Bartlett & West, Inc., on behalf of the City of Lawrence, property owner of record.   Staff Memo & Attachments

 

 

11.

Approve a request to rezone, Z-18-00131, approximately 14.13 acres from PID (Planned Industrial Development) District to IG (General Industrial) District, located at 3641, 3660, 3661 Thomas Court and 3640 and 3660 E. 25th Street, and adopt on first reading, Ordinance No. 9480.  Submitted by Paul Werner Architects on behalf of Arbor Properties LLC and Roger Johnson, property owners of record. (PC Item 5; approved 9-0 on 5/23/18)   Staff Memo & Attachments

 

 

12.

Approve a Special Event Permit, SE-18-00173, for the Lawrence Beer Company anniversary event on August 31, 2018 from 5:00 p.m. - 11:00 p.m., located at 826 Pennsylvania Street. Submitted by Matt Williams, for Williams Management LLC, property owner of record.    Staff Memo & Attachments

 

 

13.

Authorize staff to execute agreement with Positive Bright Start for child care financial aid.   Staff Memo & Attachments

 

 

14.

Approve Commissioner Soden’s travel expense statement from the International Making Cities Livable Conference in Ottawa, Canada, May 13 – 19, 2018.  Travel Expense Statement - Corrected 06/18/18    City Commission Travel Budget - Revised 06/18/18

 

 

15.

Authorize the addition of regular agenda items to the July 10, 2018 City Commission meeting.  Staff Memo

Removed for separate vote
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Moved by Vice Mayor Larsen, seconded by Commissioner Herbert, to authorize the addition of regular agenda items to the July 10, 2018 City Commission meeting. Motion carried unanimously.
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16.

Authorize the Mayor to sign the Subordination Agreement for Danny H. Keller and Dianna S. Keller, 930 Murrow Court.   Staff Memo

 

 

17.

Authorize the Mayor to sign a Loan Modification Agreement for Kevin E. Dobbs and Rachel L. Dobbs, 829 Ohio Street.   Staff Memo

 

 

18.

Authorize the Mayor to sign Releases of Mortgage for Anthony Case and Sossina Negash Case, 1629 Matthew Terrace;  Edward Paul South and Annetta Jo Long, 2119 Elmwood Street; and Frank S. Day and Edna M. Day, 2209 Princeton Boulevard.   Staff Memo

 

 

 

 

 

C.

PUBLIC COMMENT: Play Video >


ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.

REGULAR AGENDA ITEMS:

 

 

1.

Consider adopting on second and final reading, Ordinance No. 9324, pertaining to a Community Police Review Board.   Staff Memo & Attachments - Updated 06/15/18 Play Video >

 

 

 

ACTION:

Adopt on second and final reading, Ordinance No. 9324, if appropriate.

 

 

Moved by Commissioner Soden, seconded by Mayor Boley, to adopt on second and final reading, Ordinance No. 9324. Aye: Mayor Boley, Vice Mayor Larsen, Commissioner Ananda, Commissioner Soden. Nay: Commissioner Herbert. Motion carried 4-1.
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2.

Consider adopting on first reading, Ordinance No. 9305, pertaining to the licensing and regulation of Bodywork practitioners within the City of Lawrence.    Staff Memo & Attachments      Correspondence Play Video >

 

 

 

ACTION:

Adopt on first reading, Ordinance No. 9305, if appropriate.

 

 

Moved by Commissioner Herbert, seconded by Commissioner Soden, to adopt on first reading, Ordinance No. 9305. Motion carried unanimously.
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3.

Conduct a public hearing regarding the exterior premise conditions for the property located at 801 Lincoln Street and consider adopting Resolution No. 7255, declaring the storage of the dilapidated mobile home on a trailer to be injurious to the health, safety and welfare of the community and to order the owner to remove the mobile home within the specified time.   Staff Memo & Attachments     Site Map - Added 06/19/18 Play Video >

 

 

 

ACTION:

Conduct public hearing. Adopt Resolution No. 7255, declaring the exterior premise conditions to be injurious to the health, safety and welfare of the community and order the owner to remove the mobile home within the specified time and further directs City staff to abate the violation if the property owner fails to abate as ordered, if appropriate.

 

 

Moved by Commissioner Soden, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously.
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Moved by Commissioner Soden, seconded by Commissioner Herbert, to close the public hearing. Motion carried unanimously.
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Moved by Commissioner Soden, seconded by Vice Mayor Larsen, to adopt Resolution No. 7255, declaring the exterior premise conditions to be injurious to the health, safety and welfare of the community and order the owner to remove the mobile home within the specified time and further directs City staff to abate the violation if the property owner fails to abate as ordered. Motion carried unanimously.
Play Video >


4.

Receive the Bus Transfer Location Analysis.   Staff Memo & Attachments     Correspondence - Updated 06/19/18     Consultant Presentation - Added 06/18/18 Play Video >

 

 

 

ACTION:

Receive the Bus Transfer Location and direct staff as appropriate.

 

 

5.

Consider adopting on first reading, ordinances repealing City Code references to the departments of Public Works and Utilities and respective department director positions and replacing with Municipal Services and Operations Department and Municipal Services and Operations Department Director, thereby authorizing and establishing the Municipal Services and Operations Department.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Adopt on first reading, Ordinance No.’s 9484, 9486, 9487, 9488, 9489, 9490, 9491, 9492, 9493, 9494, 9495, 9496, 9497, 9498, 9499, 9500, 9501, 9502, 9503, 9504, 9505, 9506, 9507, 9508, and 9509, if appropriate.

 

 

 

 

 

E.

COMMISSION ITEMS: Play Video >

 

 

 

 

 

F.

CITY MANAGER’S REPORT:    Report & Attachments - Updated 06/19/18 Play Video >

 

 

 

 

 

G.

CALENDAR:    Meeting List - Updated 06/19/18      2019 Budget Calendar Play Video >

 

 

 

·          

City and Lawrence Police Officer’s Association Memorandum of Understanding discussions.  Location:  City Commission Room.

o   Thursday, June 21, 1:00 – 4:00 p.m.

o   Tuesday, June 26, 1:00 – 5:00 p.m.

o   Wednesday, June 27, 1:00 – 3:00 p.m.

 

 

 

 

·          

Commissioners have been invited to attend the 50th Anniversary Celebration of the Lawrence Douglas County Housing Authority, Thursday, July 12, 11:30 a.m. – 1:00 p.m.  Location:  Babcock Place Patio, 1700 Massachusetts Street.  RSVPs are requested.

 

 

 

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H.

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

 

Affordable Housing Advisory Board

Two additional positions are due to expire 12/31/18 and all are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

 

Aviation Advisory Board

One position is due to expire 05/31/18 and will be eligible for reappointment to an additional term.

 

Board of Zoning Appeals/Sign Code Board of Appeals

One position is due to expire 09/30/18 and will not be eligible for reappointment.

 

Community Development Advisory Committee

One vacancy designated for a low/mod representative, for a position that expires 09/30/18. Two additional positions, designated for low/mod representatives, are due to expire 09/30/18 and will be eligible for reappointment to additional terms. There is an additional vacancy for an at-large position that expires 09/30/20.

 

Contractor Licensing Board

One vacancy for a position that expired 12/31/17. This position is designated for a Residential Contractor. One additional position is due to expire 12/31/18 and will not be eligible for reappointment. Eligibility requirements exist for this board. This board will be going through restructuring in the next year.

 

Douglas County Emergency Management Board

One position is due to expire 07/01/18 and will be eligible for reappointment to an additional term.

 

eXplore Lawrence Governing Board

Three positions are due to expire 12/31/18 and will be eligible for reappointment to additional terms. There are eligibility requirements for this board.

 

Homeless Issues Advisory Committee

One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

 

Hospital Board

Three positions are due to expire 09/30/18. One position is eligible for reappointment to an additional term and two positions will not be eligible for reappointment.

 

Human Relations Commission

Five positions are due to expire 09/30/18 and all will be eligible for reappointment to additional terms.

 

Jayhawk Area Agency on Aging

One position is due to expire 09/30/18 and will not be eligible for reappointment.

 

Lawrence Douglas County Advocacy Council on Aging

Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position is vacant.

 

Mental Health Board

One position expired 04/30/17.

 

Parks & Recreation Advisory Board

One vacancy for a position that expires 12/31/20.

 

Plumbing Code Board of Appeals

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. This board will be going through restructuring in the next year.

 

Public Transit Advisory Committee

Two positions are due to expire 12/31/18 and are not eligible for reappointment to additional terms.

 

Sales Tax Audit Committee

Two positions are due to expire 04/30/18 and will not be eligible for reappointment.

 

Senior Resource Center for Douglas County, Inc., Governing Board

One vacancy for a position that expired 12/31/17. Two additional positions are due to expire 12/31/18. One position will be eligible for reappointment to an additional term and one position will not be eligible for reappointment.

 

Sister Cities Advisory Board

One vacancy for a position that expires 12/31/19. Three vacancies for positions that expired 12/31/17. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

 

Social Service Funding Advisory Board

Three positions are due to expire 08/31/18 and all will be eligible for reappointment to additional terms. One vacancy for a position that expires 08/31/19.

 

Sustainability Advisory Board

Five positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and two positions will not be eligible for reappointment.

 

Transportation Commission

Three positions are due to expire 12/31/18 and all will be eligible for reappointment to additional terms.

 

 

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to adjourn at 9:56 p.m. Motion carried unanimously.
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