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CITY COMMISSION
MEETING AGENDA
November 8, 2016 – 4:00 p.m.
(Posted on webpage at 4:15 p.m. on 11/03/16)
(10MB files take approximately 45 seconds to open)
The City Commission reserves the right to amend, supplement, or re-order
the agenda during the meeting.
Updates:
11/07/16 @ 3:40 p.m.:
- Defer until 11/15/16, Consent Agenda Item No. 4, both a) and b) – golf cart and utility vehicle leases;
- Updated the City Manager’s Report;
- Added an executive session to the Commission Agenda; and
- Added calendar items.
11/04/16 @ 3:30 p.m.:
- Added PowerPoint to Work Session Item No. 1 - discussion on options for water and wastewater rate structure for 2018 and beyond.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA: Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
Commissioner Boley requested removal of item 7 for a separate vote.
Moved by Commissioner Larsen, seconded by Commissioner Boley, to approve the consent agenda as below. Motion carried unanimously.
Play Video >
1. Receive minutes from various boards and commissions:
Mental Health Board meeting of 09/27/16
Public Incentives Review Committee meeting of 08/22/16
2. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
3. Approve appointments as recommended by the Mayor.
a) DEFER UNTIL 11/15/16. Authorize
the City Manager to sign a new 49 month lease agreement with E-Z-GO Division of
Textron Inc. for 62 golf cars for use at Eagle Bend Golf Course. Annual
payments of $44,320.70 with total payment due of $221,603.50. Bid Memo
b) DEFER UNTIL 11/15/16.
Authorize the City Manager to sign a new 58 month lease agreement with
E-Z-GO Division of Textron Inc. for eight utility vehicles for use at Eagle
Bend Golf Course. Annual payments of $11,923.00 with total payment due of
$59,615.00. Bid
Memo
5. Adopt on second and final reading, Ordinance No. 9302, establishing Reserved Parking for persons with disabilities in front of 832 Pennsylvania Street
6. Authorize the Mayor to sign a Release of Mortgage for Patricia Gibson, 442 Forrest Street. Staff Memo
7. Approve the 2017 City Commission Meeting Schedule. 2017 Meeting Schedule
Moved by Commissioner Boley, seconded by Commissioner Herbert, to approve the 2017 City Commission Meeting Schedule; and, hold a portion of the July 18th meeting at the Watkins Museum of History in recognition of the 50th anniversary of the signing of the fair housing ordinance; and, hold a ceremonial re-signing of the ordinance. Motion carried unanimously.
Play Video >
C. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. COMMISSION ITEMS: City Commission Work Plan Play Video >
E. CITY MANAGER’S REPORT: Report & Attachments (Updated 11/07/16) Play Video >
1. Consider motion to recess into executive session for approximately 20 minutes for the purpose of consultation with attorneys for the City deemed privileged in the attorney-client relationship. The justification for the executive session is to keep attorney-client matters confidential at this time. The City Commission will resume its Work Session in the City Commission Room at the conclusion of the executive session.
ACTION: Approve motion to recess into executive session for approximately 20 minutes and upon return, direct staff if appropriate.
Moved by Commissioner Boley, seconded by Commissioner Herbert, to approve motion to recess into executive session for approximately 20 minutes at 4:27 p.m.
Play Video >
Moved by Commissioner Boley, seconded by Vice Mayor Soden, to extend the executive session for approximately 10 minutes at 4:48 p.m. Motion carried.
The City Commission had nothing to report and took no action after the executive session.
Play Video >
G. CALENDAR: Meeting List 2017 Meeting List Play Video >
· K-10 South Trafficway East Leg Project Completion Celebration, Friday, November 4, 10:00 a.m. Location: New eastbound K-10 just east of E. 1750 Road. Invitation
· Phoenix Awards Ceremony, Sunday, November 6, 2:00 p.m. Location: Lawrence Arts Center, 940 New Hampshire.
· National League of Cities Summit Conference, November 16 – 19. Location: Pittsburgh, PA.
· 37th Basic Recruit Academy Graduation and Ceremony, Friday, November 18, 6:00 p.m. Location: Double Tree by Hilton, 200 McDonald Drive. INVITATION ONLY.
· Commissioners are invited to attend a press conference held by the Douglas County Senior Service, Tuesday, November 22, at 10:00 a.m. Location: Jack Connolly Community Room of the senior center, 745 Vermont Street.
· City offices closed November 24-25 in observance of the Thanksgiving Holiday.
· City offices closed December 26 in observance of the Christmas Holiday.
· City offices closed January 2, 2017 in observance of New Year’s Day.
· Please note: In accordance with the ordinances adopted in 2016 regarding elections, there will be a City Commission meeting on Monday, January 9, 2017 instead of Tuesday, January 10, at which Mayor and Vice-Mayor elections will take place.
· City offices closed January 16, 2017 in observance of Martin Luther King, Jr. Day.
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*dates in bold indicate City Commission meeting date
CITY COMMISSION
WORK SESSION AGENDA
November 8, 2016
(The work session will begin immediately following the
completion of the City Commission Meeting)
The work session provides an opportunity for the City Commission to discuss items in greater detail. As a general practice, the Commission will not make decisions on items presented during this time; rather they will refer the items to staff for follow up, if necessary. Public comment related to the work session topics will be allowed at the end of the discussion on each item.
A. WORK SESSION ITEMS:
1. Discussion on options for water and wastewater rate structure for 2018 and beyond. Receive and discuss a preview of the 2018-2022 Utilities Capital Improvement Program. Staff Memo & Attachments - updated 11/04/16 Play Video >
2. Review and provide input on the adjusted Capital Improvement Plan. Staff Memo & Attachments Play Video >
CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Affordable Housing Advisory Board
Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Building Code Board of Appeals:
Four positions expire 11/30/16. Two positions are eligible for reappointment to additional terms and two positions (Architect and Contractor) will become vacant.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/17 and 09/30/18. These positions are designated for low/mod areas. Four additional positions expire 09/30/16 and are eligible for reappointment to additional terms (one position is designated for low/mod area and three positions are at large positions).
Contractor Licensing Board:
One vacancy for a position that expired 12/31/15. This position is designated for an at-large position.
Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16.
Douglas County Senior Services Board:
Two positions expire 12/31/16 and are both eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18 and is designated for a Journeyman Electrician. One vacancy for a position that expired 03/31/16. This position is designated for a representative from the Fire/Medical Department.
eXplore Lawrence:
One position expires 12/31/16 and is eligible for reappointment.
Homeless Issues Advisory Committee:
Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Hospital Board:
One position expires 09/30/16 and will become vacant.
Jayhawk Area Agency on Aging:
One position on the Advisory Council expires 09/30/16 and is eligible for reappointment to an additional term.
Lawrence Alliance:
One vacancy for a position that expires 11/30/16. Five additional positions expire 11/30/16 and are all eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17. Five additional positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Lawrence Douglas County Bicycle Advisory Committee:
Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Mechanical Board of Appeals:
One vacancy for a position that expired 03/31/16.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/16. This position is designated for a Journeyman Plumber. One vacancy for a position that expires 04/30/18. This position is designated for a Master Plumber.
Parks & Recreation Advisory Board:
Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Public Transit Advisory Committee:
Three positions expire 12/31/16. Two positions will become vacant and one position is eligible for reappointment to an additional term.
Sister Cities Advisory Board:
Five positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
Two vacancies for positions that expired 08/31/16.
Sustainability Advisory Board:
Four positions expire 12/31/16 and are all eligible for reappointment to additional terms.
Traffic Safety Commission:
One vacancy for a position that expires 04/30/18.
Transient Guest Tax Grant Program Advisory Board:
One vacancy for a position designated for a person in the hotel industry.
Moved by Vice Mayor Soden, seconded by Commissioner Larsen, to adjourn at 6:48 p.m. Motion carried unanimously.
Play Video >