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CITY COMMISSION
MEETING AGENDA
March 5, 2013 – 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 02/28/13)
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Updates:
03/05/13 @ 5:40 p.m.:
- Updated the appointment memo on Consent Agenda Item No. 4.
03/05/13 @1:45 p.m.:
- Added a revised Resolution No. 7014 with amended language and a memo from Rob Chestnut to Regular Agenda Item No. 3 – consideration of tax abatement for Rock Chalk Park; and
- Added correspondence to Regular Agenda Item No. 4 – Ordinance No. 8842 authorizing the development agreement for Rock Chalk Park.
03/04/13 @ 3:00 p.m.:
- Added as Consent Agenda No. 9 – a staff memo authorizing the City Manager to sign a Conflict of Interest form;
- Updated the City Manager’s Report;
- Added additional materials to Regular Agenda Item No. 4 – Ordinance No. 8842 authorizing the development agreement for Rock Chalk Park; and
- Added additional correspondence to Regular Agenda Item No. 6 – rental registration program.
03/01/13 @ 4:25 p.m.:
- Updated the City Manager’s Report with snow removal operations update; and
- Added a staff memo on energy efficiency to Regular Agenda Item No 6 – rental housing registration.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim March 10 – 17, 2013 as Ninth Street Missionary Baptist Church 150th Anniversary Celebration Week.
2. Proclaim Sunday, March 17, 2013 as the Twenty-Sixth Annual St. Patrick’s Day Parade.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Aviation Advisory Board meetings of 04/25/12, 12/06/12, and 01/17/13
Planning Commission meeting of 01/28-30/13
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments (updated 03/05/13) as recommended by the Mayor.
5. Bid and purchase items:
a) Set Bid Date of March 19, 2013 for City Bid No. B1315, Project PW1319 - 2013 Concrete Rehabilitation Program. Staff Memo & Attachments
b) Set a bid date of March 26, 2013 for Bid No. B1313, Project UT1211 - Clinton Filter Media Replacement. Staff Memo
c) Authorize the City Manager to execute Supplemental Agreement No. 1 to the existing Engineering Services Agreement with HNTB in the amount of $59,004 for Design, Bid and Construction Phase Engineering Services for Additional Watermain Scope for Project UT1205 South Lawrence Traffic Way Utility Relocations. Staff Memo & Attachments
6. Adopt on first reading, the following ordinances related to Westar projects: Staff Memo & Attachments
a) Ordinance No. 8848, providing for the dedication of public right-of-way on the east side of Park West Subdivision and Glenwood Addition No. 2, additions to the City of Lawrence, Douglas County, Kansas (along Eisenhower Drive on the Northwest side of City park property generally located at Wakarusa Drive and Overland Drive).
b) Ordinance No. 8849, providing for the dedication of public right-of-way on the south side of Lot 3A, Lot Split of Lot 2 and Lot 3, University Corporate and Research Park Subdivision No. 1, an addition to the City of Lawrence, Douglas County, Kansas (along Bob Billings Parkway adjacent to the Investigation and Training Center).
c) Ordinance No. 8850, providing for the dedication of public right-of-way on the south side of Tract A of the amended plat of Quail Run No. 2, an addition to the City of Lawrence, Douglas County, Kansas (along Bob Billings Parkway adjacent to the McGrew Nature Trail).
7. Adopt on second and final reading, Ordinance No. 8815, removing street parking on the south side of 9th Street, between Tennessee and Kentucky Streets.
8. Authorize Mayor to sign a Release of Mortgage for Diane Alison Roepe, 1627 Learnard Avenue. Staff Memo
9. Authorize the City Manager to execute a Notice and Waiver of Conflict of Interest, permitting the City Attorney’s Office to represent jointly the City and the Board of Zoning Appeals in litigation. Staff Memo & Attachments - Added 03/04/13
C. CITY MANAGER’S REPORT: CM Report & Attachments - Updated 03/04/13
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Receive staff report regarding Farmers Market use of a privately owned parking lot on the northeast corner of 9th and Rhode Island. Consider directing staff to negotiate agreement(s) regarding the Farmers Market use of city property or private property. Staff Report & Attachments (from 02/26/13 agenda) Correspondence
ACTION: Direct staff to negotiate and execute agreement(s), if appropriate.
2. Conduct public hearing regarding proposed benefit district at the former Farmland property and consider adopting Resolution No. 7015 (sanitary sewer) and Resolution No. 7016 (street infrastructure) setting out the findings of the Governing Body and directing the improvements to be made. Consider authorizing the Mayor to enter into an agreement with Douglas County deferring special assessments for the benefit district, pending development or sale. Staff Memo & Attachments
ACTION: Conduct public hearing. Adopt Resolution No. 7015 and Resolution No. 7016 and authorize the Mayor to enter into an agreement with Douglas County deferring special assessments for the infrastructure, if appropriate.
3. Conduct a public hearing and consider adopting Resolution No. 7014, authorizing issuance of up to $40 million in industrial revenue bonds and a 100% 10-year property tax abatement on the KU facility portion of the Rock Chalk Park project. Staff Memo & Attachments Resolution No. 7014 With Amended Language - Added 03/05/13 Rob Chestnut Memo - Added 03/05/13
ACTION: Conduct public hearing and adopt Resolution No. 7014, authorizing issuance of up to $40 million in industrial revenue bonds and a 100% 10-year property tax abatement on the KU facility portion of the Rock Chalk Park project, if appropriate.
4. Consider adopting on second and final reading, Ordinance No. 8842, authorizing the development agreement and authorizing the reimbursement of city fees related to Rock Chalk Park and Ordinance No. 8844, a Main Trafficway Ordinance designating streets to be improved/constructed as main trafficways related to Rock Chalk Park. Correspondence - Added 03/05/13
ACTION: Adopt on second and final reading, Ordinance No. 8842, authorizing the development agreement and reimbursement of City fees related to Rock Chalk Park and Ordinance No. 8844, designating streets to be improved/constructed as main trafficways related to Rock Chalk Park, if appropriate.
Additional materials on Rock Chalk Park have been posted. The easement and trail maintenance agreements (see summary of agreements) will only be considered for execution when the City Commission accepts the bid on the recreation center and proceeds with property acquisition from the Endowment Association. Non Exclusive Access Agreement - Added 03/04/13 Trail Maintenance and Access Agreement - Added 03/04/13 Summary of Property Access and Maintenance Agreement for Trails - Added 03/04/13
5. Receive staff report related to request to consider revising Section 903.2.7, Condition #4 of the 2009 International Fire Code that would remove the standard that requires buildings that contain upholstered furniture to have fire suppression sprinkler systems. Staff Memo Fire Code Board Minutes of 02/04/13
ACTION: Direct staff as appropriate.
6. Consider Ordinance No. 8840 revising Chapter VI, Article 13, Rental of Dwelling Units, which would expand the rental licensing program to all rented structures within the city with certain exceptions as identified in Ordinance No. 8840. Staff Memo & Attachments Correspondence - Updated 03/04/13 Energy Efficiency Staff Memo - Added 03/01/13
ACTION: Adopt, deny, or revise proposed Ordinance No. 8840, as appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Public Incentives Review Committee meeting, Tuesday, March 5, 4:00 p.m. Location: City Commission Room.
· City Commission meeting scheduled for Tuesday, March 19 is canceled due to Spring Break.
· Commissioners are invited to attend a retirement reception for Captain Allen Johnson of the Lawrence Douglas County Fire Medical Department, Tuesday, March 19, 2:30 – 4:00 p.m. Location: Fire Administration, 1911 Stewart Avenue. Invitation
· Commissioners are invited to attend a retirement reception for Margene Swarts, Wednesday, March 20, 4:00 – 6:00 p.m. Location: Lawrence Arts Center. Invitation
· Joint Economic Development Council meeting, Friday, April 12, 7:30 a.m. Location: City Commission Room, First Floor, City Hall.
· City Commission meeting scheduled for Tuesday, April 30 is canceled due to it being the fifth Tuesday.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
150th Anniversary Advisory Committee:
This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150th Anniversary schedule of events and to recognize the 150th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/12 and one vacancy for a position that expires 09/30/13.
Cultural District Task Force:
This is a newly formed task force charged with identifying three models that combine private, public, and grant funds to support improvements to the district and start a broader community wide cultural arts plan. The task force will be appointed by the City Commission with membership recommendations from the Lawrence Cultural Arts Commission, East Lawrence Neighborhood Association, Lawrence Arts Center, and Downtown Lawrence, Inc.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Historic Resources Commission:
One position will become vacant on 03/01/12. Eligibility requirements exist for this board.
Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14.
Lawrence Cultural Arts Commission:
One vacancy for a position that expired 01/31/13.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy on this board.
Lawrence Douglas County Metropolitan Planning Commission:
One vacancy for a position that expires 05/31/14. Two positions expire 05/31/13, with one being eligible for reappointment to an additional term and one position becoming vacant.
One vacancy for a position that expires 04/30/14.