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CITY COMMISSION

MEETING AGENDA

November 17, 2009 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 11/12/09)

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Updates:

11/17/09 @ 10:45 a.m.

Added a revised staff memo to Consent Agenda Item 6-b, award bid for HVAC work at the Investigations and Training Center.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 10/13/09 and 10/20/09.

2. Receive minutes from various boards and commissions:

Board of Zoning Appeals/Sign Code meeting of 05/07/09, 06/04/09, 07/02/09, 09/03/09, and 10/01/09

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Waive bidding requirements, and authorize the purchase of parts for the repair and maintenance of Unit 5201, a tub grinder for the Parks and Recreation Department, from Vermeer Sales and Service for $48,520. Staff Memo

b) Award bid for Heating, Ventilation, and Air Conditioning Maintenance Agreement/Service for the Lawrence Police Department Investigations and Training Center to P1 Group for $26,568 for 2010, with an option to renew for two additional one-year periods. Bid Memo - Revised 11/17/09

7. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8475, for the rezoning (Z-8-12-09) of approximately .189 acres located at 504 Locust Street from IG to CS. (PC Item 5; approved 9-0 on 10/26/09)

b) Ordinance No. 8476, for the rezoning (Z-8-13-09) of approximately .063 acres located at 500-500 ½ Locust Street from IG to CS. (PC Item 6; approved 9-0 on 10/26/09)

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. None.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Approve the 2010 City Commission Meeting Schedule.

· Lawrence Community Shelter Public Meeting regarding the proposed shelter site on east 23^rd Street, Thursday, November 12, 7:30 p.m. Location: Boys & Girls Club, 1520 Haskell Avenue.

· Vangent 15^th Year in Lawrence Anniversary celebration, Friday, November 13, 11:45 a.m., 3833 Greenway Drive.

· Public Incentives Review Committee Meeting, Monday, November 16, 4:00 p.m. Location: City Commission Room.

· Kansas River Bridge Demolition reception, Thursday, November 19, 9:30 – 10:30 a.m. Location: KU Boat House.

· City offices closed November 26 – 27 in observance of the Thanksgiving holiday.

· Black Hills Energy Luncheon with City Officials, Monday, November 30. Details to come.

· Peak Oil Task Force, Thursday, December 3, 4:00 p.m. Location: City Manager’s Conference Room.

· Annual City Employee Holiday Luncheon, Wednesday, December 16, 11:30 a.m. – 1:30 p.m. Location: Community Building Basement.

· Fire/Medical Recruit Academy Graduation, Thursday, December 17, 6:30 – 9:30 p.m. Location: Dole Institute.

· City Commission Meeting scheduled for December 22 has been canceled.

· City offices closed Friday, December 25 in observance of the Christmas Holiday.

· City offices closed Friday, January 1, 2010 in observance of the New Year Holiday.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Current Vacancies:

Jayhawk Area Agency on Aging:

Two (2) vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.

Public Transit Advisory Committee:

One (1) vacancy for a position that expires 12/31/10.

Upcoming Vacancies/Reappointments:

Bicycle Advisory Committee:

One (1) position, held by Mark Desetti, will expire 12/31/09. Mr. Desetti is serving his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by Gary Calton and Michael Hajdu, expire 12/31/09. Both are eligible for reappointment to additional terms.

Building Code Board of Appeals:

One (1) position, held by Mike Porter, will expire 11/30/09. Mr. Porter is serving his second consecutive term and is not eligible for reappointment.

Community Commission on Homelessness:

Three (3) positions, held by Dinsdale, Henderson, and Martin-Smith, expire 12/31/09. All have served their second consecutive term and are not eligible for reappointment.

One (1) position, held by Wes Dahlberg, expires 12/31/09. Mr. Dahlberg is eligible for reappointment to an additional term.

Contractor Licensing Board:

Three (3) positions, held by Chaney, Dillon, and Frost, expire 12/31/09. All are eligible for reappointment to additional terms. (These positions are required to be held by representatives from the Mechanical Code Board of Appeals, the Board of Plumbers and Pipe Fitters, and the Board of Electrical Appeals).

Lawrence Alliance:

Six (6) positions, held by Derritt, Cooper, Luckey, Safadi, Ney, and Haq, expire 09/30/09. All are eligible for reappointment to additional terms.

Public Transit Advisory Committee:

One (1) position, held by Mark Epard, will expire 12/31/09. Mr. Epard has served his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by David Dunfield and Mark Hurt, expire 12/31/09. Both are eligible for reappointment to additional terms.

Sister Cities Advisory Board:

Four (4) positions, held by Hyler, Schumm, Boley, and Moody, expire 12/31/09. All are eligible for reappointment to additional terms.

Sustainability Advisory Board:

Two (2) positions, held by Brian Sifton and Sarah Hill-Nelson, expire 12/31/09. Both are eligible for reappointment to additional terms.