A

CITY COMMISSION

MEETING AGENDA

September 12, 2006 – 5:00 p.m.

(Posted on webpage at 4:30 p.m. on 09/07/06)

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Updates:

On 09/11/06 @ 3:00 p.m. – Added adopting Resolution No. 6684 to Regular Agenda Item No. 1.

A. Consider motion to recess into joint City/County executive session to discuss the possible acquisition of real estate. The justification for the executive session is to keep possible terms and conditions of possible acquisition confidential at this time. After a short break, the regular meeting will resume in the City Commission meeting room at approximately 6:35 p.m.

ACTION: Approve motion, if appropriate.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 08/29/06.

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the Department of Administrative Services.

4. Bid and purchase items:

a) Approve the purchase of three (3) Motorola MDC Model MW800 (Mobile Data Units) and accessories for the Fire/Medical Department from Motorola (sole source vendor) for $29,364.18. Bid Memo

5. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8033, allowing the temporary sale, possession, and consumption of alcoholic liquor on that section of East 8^th Street from Massachusetts Street to New Hampshire Street on October 6, 2006 as part of the Chamber of Commerce’s “Get Downtown”, a live musical event. Staff Memo

b) Ordinance No. 8034, establishing stop signs on Stockade Street at Stetson Drive.

c) Ordinance No. 8035, establishing a 20 mph speed limit on Crestline Drive between Clinton Parkway and Becker Drive.

d) Ordinance No. 8036, establishing yield signs at five locations on the University of Kansas Campus.

6. Adopt the following resolution(s):

a) Resolution No. 6681, authorizing the issuance of General Obligation Bonds in the amount of $40,000 for the two pedestrian crossings bid in Project No. 22-CP7-606(C), New Hampshire Street Improvements. Staff Memo

b) Resolution No. 6682, requesting the Board of County Commissioners of Douglas County find and determine that the annexation of approximately nine acres for pump station #48 will not hinder or prevent the proper growth and development of the area or that of any other incorporated city located within the county. Staff Memo & Map

c) Resolution No. 6640, establishing October 17, 2006 as the public hearing date to consider establishing a special assessment benefit district for the improvement of an eastbound deceleration lane and a westbound turn lane at the intersection of East 23^rd St. (K-10) & O’Connell Road. Map of Area

7. Approve temporary use of City parking lot, east of the Riverfront Building, for The LEO Center Family Fair on Saturday, September 30, 2006 from 8:00 a.m. to 12:00 p.m. Staff Memo

8. Authorize Mayor to execute two agreements for the planned County sanitary sewer benefit district in the southeast area. The first agreement establishes the terms and conditions for the planned sanitary sewer facilities to be constructed and financed by the County pursuant to the specifications and plans approved by the City. The second agreement establishes the City’s financial commitments for the project, which includes the de-commissioning of three pump station facilities. The Commission previously approved the City’s financial participation and the planned improvements on June 13, 2006. The Douglas County Commission approved these agreements on August 30, 2006.

9. Authorize the Mayor to execute a deferred special assessment agreement with Christine Collister for the construction of George Williams Way, from Harvard to West 6^th Street. Staff Memo

10. Approve as signs of community interest, vinyl banners, 6 ft. X 3 ft., which state “United Way Helps Here” to be displayed outside of 14 of the United Way member agencies to educate the general public about where United Way funded services are located in the community. Request

11. Authorize the Mayor to sign a Release of Mortgage for Willie Sevier, 1627 E. 18^th Terrace. Staff Memo

12. Receive staff memo and authorize the issuance of a Request for Proposal for an engineering study to develop a regional Intelligent Transportation System (ITS) Architecture for the Lawrence/Douglas County metropolitan area, if appropriate.

D. CITY MANAGER’S REPORT: CM Report

ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Conduct bond and note sale.

ACTION: Review bids received. Approve sale of bonds and notes to the lowest responsible bidder. Adopt Resolution No. 6683, authorizing sale of $16,345,000 in temporary notes. Declare an emergency and adopt on first and second reading Ordinance No. 8037 and adopt Resolution No. 6684, authorizing the sale of $17,260,000 in general obligation bonds.

2. Receive staff report on various energy conservation related items.

ACTION: Direct staff as appropriate.

3. Receive staff report on federal issues for October trip to Washington, D.C.

ACTION: Direct staff as appropriate.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo

H. COMMISSION ITEMS:

I. CALENDAR: Meeting List

1. Consider establishing a study session date with Douglas County and the Chamber of Commerce on the topic of economic development.

REMINDERS:

§ Chamber Fall Mixer is scheduled for Wednesday, September 13 from 5:30 – 7:30 p.m. Location: Meadowbrook Apartments, Bob Billings Pkwy & Crestline Drive.

§ There is a study session scheduled for September 14 at 9:00 a.m. in the City Commission Room, first floor, City Hall. Topic: Final Report from Management Partners on Performance Measurement and Management program.

§ Lawrence City Commissioners will be touring several facilities in Topeka, including: Topeka Public Library, Topeka Rescue Mission, and Hummer Sports Complex immediately following the study session on Thursday, September 14. Draft Itinerary

§ There is a Neighborhood public meeting to discuss the greenbelt parks plans on Wednesday, September 20, 2006 from 7:00 – 9:00 p.m. Location: Langston Hughes Elementary multi purpose room.

§ There is a study session scheduled for October 12 at 9:00 a.m. in the City Commission Room, first floor City Hall. Topic: Meet with Neighborhood Resources Advisory Committee to discuss goals and allocations for the 2007 (08/01/07 – 07/31/08) program year.

§ October 15 – 17, 2006, City Commissioners will be meeting with federal legislators and staff in Washington, D.C.

GOALS: Goals Document

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

One (1) position, held by Les Hannon, will become vacant on 09/30/06. Mr. Hannon has served two consecutive terms and is not eligible for reappointment to an additional term.

Convention and Visitors Bureau Advisory Board:

One (1) vacancy for the position held by Ron Desch, which expired 07/01/06.

Douglas County Advocacy Council for Aging:

One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08, and one (1) vacancy for the un-expired position held by John Studdard that will expire 12/31/07.

Grant Review Board:

One (1) vacancy for the un-expired position held by Loralee Stevens (Target Neighborhood) that expires 12/31/08.

Hospital Board:

One (1) position held by Donna Osness, expires 09/30/06. Ms. Osness has served two consecutive terms and is not eligible for reappointment to an additional term. Two (2) positions held by Dr. Mark Praeger and Sheryl Jacobs, expire 09/30/06. Both Dr. Praeger and Ms. Jacobs are eligible for reappointment to additional terms.

Human Relations Commission:

Three (3) positions held by Robert Mikesic, Steven Ramirez, and Teresa Wilke expire 09/30/06. All have served two consecutive terms and are not eligible for reappointment to additional terms. Two (2) positions held by Barbara Hillmer and Dr. Robert Augelli expire 09/30/06. Ms. Hillmer and Dr. Augelli are eligible for reappointment to additional terms.

Jayhawk Area Agency on Aging:

One (1) vacancy for the position held by Nancy Burns, which expires 09/30/06.

Lawrence Alliance:

There is one current vacancy on this board.

Lawrence Arts Commission:

One (1) vacancy for the un-expired position held by Mary McCabe, which expires 01/31/07.

Mechanical Code Board of Appeals:

One (1) vacancy for the un-expired position, held by Frank Estrada, which expires 03/31/08.

Neighborhood Resources Advisory Committee:

One (1) vacancy for the un-expired position, held by Donna Duncan (East Lawrence Representative), which expires 09/30/06. Three (3) positions, held by Patti Welty (North Lawrence Representative), Curtis Harris, and Janet Gerstner expire 09/30/06. All are eligible for reappointment to additional terms.

One (1) vacancy for the un-expired position held by Paula Gilchrist (At-Large Representative), which expires 09/30/07.

Parks & Recreation Advisory Board:

One (1) vacancy for the un-expired position held by Chris Schumm that expires 12/31/08.

Recycling & Resource Conservation Advisory Board:

One (1) vacancy for the un-expired position held by Aimee Stewart that expires 12/31/07.