CITY COMMISSION AGENDA ITEM

Department:

Municipal Services & Operations

Commission Meeting Date:  September 18, 2018

Staff Contact:

Zach Baker

Recommendations/Options/Action Requested:

Award Bid No.B1834, 23rd Street from Massachusetts Street to Louisiana Street (CIP Project Numbers PW18E9, PW18E10, and UT9902), to Sunflower Paving in the amount of $2,077,599.20.

Executive Summary:

The 23^rd Street project is budgeted for $2,300,000 in the 2018 Capital Improvement Program. The project includes: PW18E9 – 23^rd Street mill & overlay from Iowa to Ousdahl, PW18E10 – 23^rd Street center turn lane from Massachusetts Street to Louisiana Street, and UT9902 – waterline replacement from Louisiana Street to Barker Avenue. Combining these projects allows the City to mill & overlay 23^rd Street after the water main is replaced and provide a uniform surface from Iowa to Learnard Avenue.  Sidewalks and ADA ramps are also included on the north and south sides of 23^rd Street.  These projects are funded from multiple sources including:

2018 Capital Improvement Plan – 23^rd Street Project

Funding Source	CIP Project #	Budget
Capital Improvement Reserve Fund	PW18E9	$200,000
Intergovernmental (KDOT Turnback Agreement)	PW18E9	$300,000
General Obligation Debt*	PW18E10	$500,000
Intergovernmental (KDOT Turnback Agreement)	PW18E10	$500,000
Utility – Water	UT9902	$800,000
Total		$2,300,000

*On May 15, 2018, the City Commission adopted Resolution No. 7246, which authorized the issuance of debt, including an increase in the amount from the previously budgeted $200,000 to a total of $500,000.

Construction plans were developed by Professional Engineering Consultants. The mill and overlay of 23^rd Street from Ousdahl to Louisiana will be done this fall. Waterline work to reconstruct approximately 2500 feet of 12 inch 1950’s cast iron from Louisiana to Barker will begin this fall and be completed next spring. Upon completion of the waterline, 23^rd Street will be milled and overlaid from Louisiana to Learnard.  Completion of the sidewalk gap on the north side of 23^rd Street and reconstruction of the sidewalk on the south side of 23^rd Street will occur next spring.  Utilities are being relocated this fall and staff is working to obtain the necessary easements to complete the sidewalk work.  All construction is scheduled to be complete by summer 2019. The project was bid September 11, 2018 and the low bidder was Sunflower Paving. City Staff reviewed the bid and recommends awarding the contract to Sunflower Paving.

Strategic Plan Critical Success Factor

Safe, Healthy, and Welcoming Neighborhoods

Innovative Infrastructure and Asset Management

Sound Fiscal Stewardship

Collaborative Solutions

Fiscal Impact (Amount/Source):

The fiscal impact to the City is $2,077,599.20. This item is in the 2018 CIP budget totaling $2,300,000. CIP project numbers (PW18E9, PW18E10, and UT9902).

Attachments:

Bid Tab

Engineer’s Recommendation for Award

May 15, 2018 City Commission Agenda, Consent Item #8a (Adoption of Resolution No. 7246

Reviewed By: (for CMO use only)

☐TM ☐DS ☐CT ☒BM