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CITY COMMISSION MEETING AGENDA November 14, 2017 – 5:45 p.m. (Posted on webpage at 4:45 p.m. on 11/09/17) (10MB files take approximately 45 seconds to open)
City Commission Room, First Floor of City Hall 6 East 6th Street |
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The City Commission reserves the right to amend, supplement, or re-order
the agenda during the meeting.
Updates:
11/14/17 @ 1:30 p.m. - CORRECTED:
- Added correspondence to Consent Agenda Item No. 6 – Employee longevity payments; and
- Added additional correspondence to the Staff Memo on Work Session Item No. 1 – Discussion on short-term rental ordinance.
11/10/17 @ 2:15 p.m.:
- Updated the Staff Memo & Attachments on Work Session Item No. 1 - Discussion on short-term rental ordinance.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >
1. Proclaim the month of November 2017 as Alzheimer’s Awareness Month.
B. CONSENT AGENDA:
Moved by Commissioner Herbert, seconded by Commissioner Amyx, to approve the consent agenda as below. Motion carried unanimously.
Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for public comments.
1. Approve City Commission meeting minutes from 11/07/17.
2. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Adopt on first reading, Ordinance No. 9419, authorizing the codification of ordinances of the City of Lawrence, Kansas. Staff Memo & Attachments
5. Adopt Resolution No. 7228, authorizing the City of Lawrence, Kansas to enter into a lease purchase transaction, the proceeds of which will be used to pay the costs of acquiring certain equipment for use in the City; and to approve the execution of certain documents in connection therewith. Staff Memo & Attachments
6. Approve employee longevity payments for 2017 at a rate of $4.00/month ($48/year) for eligible employees. Staff Memo & Attachments Correspondence - Added 11/14/17
7. Authorize the Mayor to execute a Mortgage Release for William M. McCaffrey, 1017 Rogers Place. Staff Memo
8. Adopt on second and final reading, Ordinance No. 9418, for Special Use Permit (SUP-17-00496) for Manufacturing and Production, Limited, and Retail, General and Non-Ground Floor Dwelling uses at 401 Elm Street. Submitted by Margretta O. Farrar-de Vries, property owner of record. (The first reading of Ordinance No. 9418 was adopted on October 17, 2017 with direction to modify condition “c” contained in the ordinance. That condition has been revised for the second reading of the ordinance.)
C. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. COMMISSION ITEMS: Play Video >
E. CITY MANAGER’S REPORT: None
F. CALENDAR: Meeting List 2018 Meeting List Play Video >
· City Commissioners are invited to attend the Police Department’s 38th Basic Recruit Academy Graduation, Friday, November 10, 4:00 p.m. Location: DoubleTree by Hilton, 200 McDonald Drive. RSVP’s are requested for this event.
· Phoenix Awards, Sunday, November 12, 2:00 p.m. Location: Lawrence Arts Center, 940 New Hampshire.
· Public Incentives Review Committee meeting, Tuesday, November 14, 3:00 p.m. Location: City Commission Room.
· EDC Investor Update, Wednesday, November 15, 4:00 p.m. Location: Maceli’s, 1031 New Hampshire. Flyer
· City Commissioners are invited to attend the Planning Commission Orientation/Education Day lunch, Friday, November 17, noon – 1:30 p.m. Location: City Commission Room.
· City offices are closed November 23-24 in observance of the Thanksgiving holiday.
· Holiday Lighting Ceremony and Santa Rescue, Friday, November 24, 5:30 p.m. Location: US Bank Plaza, 9th and Massachusetts Streets.
· City offices are closed Monday, December 25, in observance of the Christmas holiday.
· City Commission meeting scheduled for Wednesday, December 27 at 9:00 a.m. for end of year payments and other miscellaneous business. Location: City Commission Room.
· The January 2, 2018 City Commission Meeting has been canceled.
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*dates in bold indicate City Commission meeting date
G. ADJOURN:
1. The City Commission will need to entertain a motion to adjourn the regular City Commission Meeting before moving into the work session.
Moved by Mayor Soden, seconded by Commissioner Amyx, to adjourn at 6:18p.m. Motion carried unanimously.
Play Video >
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CITY COMMISSION WORK SESSION AGENDA November 14, 2017
City Commission Room, First Floor of City Hall 6 East 6th Street |
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(The work session will begin immediately following the
completion of the City Commission Meeting)
The work session provides an opportunity for the City Commission to discuss items in greater detail. As a general practice, the Commission will not make decisions on items presented during this time; rather they will refer the items to staff for follow up, if necessary. Public comment related to the work session topics will be allowed at the end of the discussion on each item. Each person will be limited to three (3) minutes for public comment.
1. Discussion on short-term rental ordinance. Staff Memo & Attachments - updated 11/14/17 Play Video >
2. Receive Strategic Plan Update. Strategic Plan Dashboard Staff Memo & Attachments Play Video >
3. Storm Update – Ted Boyle. Play Video >
CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Affordable Housing Advisory Board
Three positions expire 12/31/17 and are all eligible for reappointment. There are eligibility requirements for this board.
Board of Zoning Appeals/Sign Code Board of Appeals
One vacancy for a position that expired 09/30/17.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19. Two additional positions expired 03/01/17 and are eligible for reappointment to additional terms.
Community Development Advisory Committee:
Two vacancies (one for low/mod representative, one at-large representative) for positions that expired 09/30/17. One additional vacancy for a position that expires 09/30/18 and is designated for low/mod representative.
Five positions expire 12/31/17 are all eligible to serve additional terms. There are eligibility requirements for this board.
Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16.
Douglas County Food Policy Council:
One position expires 12/31/17 and is eligible for reappointment to an additional term.
Three positions expire 12/31/17 and are eligible for reappointment to additional terms. There are eligibility requirements for this board.
Homeless Issues Advisory Committee:
Two positions expire 12/31/17 and are eligible for reappointment to additional terms.
Three positions expire 09/30/17 and are all eligible for reappointment to additional terms.
One vacancy for a position that expires 11/30/17 and three vacancies for positions that expire 11/30/18. Four additional positions expire 11/30/17, with two being eligible for reappointment to additional terms and two becoming vacant.
Lawrence Douglas County Advocacy Council on Aging:
Five positions expire 12/31/17. Four positions are eligible for reappointment to additional terms and one position will become vacant.
One vacancy for a position that expired 03/31/17. This position is designated for a person qualified by training and/or experience.
One position expired 04/30/17.
Plumbing Code Board of Appeals:
One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber.
Public Transit Advisory Committee:
Three positions expire 12/31/17, with two positions eligible for reappointment and one position becoming vacant.
Senior Resource Center for Douglas County, Inc.:
One position expires 12/31/17 and is eligible for reappointment to additional terms.
One position expired 12/31/16. Five additional positions expire 12/31/17, with four positions eligible for reappointment and one position becoming vacant.
Sustainability Advisory Board:
One position expires 12/31/17 and is eligible for reappointment to an additional term.
Two positions expire 12/31/17 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.