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CITY COMMISSION AGENDA ITEM |
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Department: |
Public Works Street Division |
Commission Meeting Date: 4/4/2017 |
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Staff Contact: |
Mike Perkins, Streets Division Manager Robert Aaron, Fleet Manager |
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Recommendations/Options/Action Requested: |
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Approve the purchase of one (1) Closed-Circuit Television (CCTV) van for Storm Water video inspection in the amount of $204,071.24 and additional safety/ communication equipment in the amount of $4,730 for a total cost of $208,801.24, utilizing the National Joint Powers Alliance Cooperative (NJPA) contract from Key Equipment & Supply (CIP# PW17S1). |
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Executive Summary: |
The Street Division identified in the 2017 CIP budget PW17S1, the acquisition of one (1) CCTV van for video inspection to identify the condition of the storm water system. The use of this equipment will allow for detailed inspections to assist in the development of a proactive maintenance program, to verify new construction and identify the severity of areas in need of immediate action. In addition to the CCTV equipment, a GPS mapping stick for elevation and flow line data collection and system location verification was added to the purchase. Remote communications headsets are also being requested to enhance operator safety. Central Maintenance obtained quotes from two cooperative purchasing contracts, $204,701.24 from the the National Joint Purchasing Alliance (NJPA) and $207,135.00 from the Houston Galveston Area Council (HAC). Although the HGAC quote is slightly less than the NJPA quote, it does not offer the communications headset option. Staff recommends utilizing the NJPA contract for this purchase.
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Strategic Goal Area: |
Innovative Infrastructure and Asset Management |
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Fiscal Impact (Amount/Source): |
The total cost of this unit is $208, 801.24, consisting of $204,071.24 for the CCTV van and $4,730.00 for the remote communications headsets. This unit was budgeted for $150,000 in the 2017 Adopted Budget and Capital Improvement Program (CIP# PW17S1), leaving a difference of $58,801.24 between the budget and actual cost. Funding is available to make up the difference due to realized budget savings from the replacement of two units earlier this year. The City saved $39,371 (Special Gas Tax Fund) on the replacement of Dump Truck Unit #328 (CIP# PW18F8) and $25,643 (Stormwater Utility Fund) on the replacement of Wheel Loader Unit #394 (CIP# PW17F9). The actual savings realized in the replacement of these two units totaled $65,014.
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Attachments: |
Quotes: |
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Reviewed By: (for CMO use only) |
☐TM ☐DS ☐CT ☒BM |