CITY COMMISSION

WORK SESSION AGENDA

December 13, 2016 – 4:00 p.m.

(Posted on webpage at 4:50 p.m. on 12/08/16)

(10MB files take approximately 45 seconds to open)

 

Updates:

12/13/16 @ 11:10 a.m.:

·         Added correspondence to the Work Session on the proposed Kansas Outdoor Lifestyle Center at Clinton Lake.

·         Deferred Consent Agenda Item No. 8 – Authorize the City Manager to enter into an agreement with Lawrence Sports Corporation for reimbursement to vendors related to the Junior Olympics event in June 2017; and

·         Added correspondence to the Work Session on Police Oversight Issues.

 

12/12/16 @ 4:40 p.m.:

·         Defer until January 3, 2017, Consent Agenda Item No. 5 g) and 5 h) - second reading of Ordinance No. 9322 and Ordinance No. 9323, associated with the Public Library parking garage.

 

 

A.        WORK SESSION ITEMS (4:00 – 5:15 p.m.):   

 

1.       Proposed Kansas Outdoor Lifestyle Center at Clinton Lake.

PowerPoint Presentation    Brochure    Video   Correspondence - Added 12/13/16

 

 

After a short break, the City Commission will resume its

regular meeting at approximately 5:45 p.m. and

 immediately followed by another work session item.

 

 

 

 

CITY COMMISSION

MEETING AGENDA

December 13, 2016 – 5:45 p.m.

 

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

 

B.        CONSENT AGENDA: Play Video >

Moved by Commissioner Boley, seconded by Commissioner Larsen, to approve the consent agenda as below. Motion carried unanimously.
Play Video >

 

1.       Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

2.       Approve licenses as recommended by the City Clerk’s Office.    

 

3.       Approve appointments as recommended by the Mayor.

 

4.       Bid and purchase items:

 

a)       Authorize the City Manager to execute a 48-month lease agreement with E-Z-GO Division of Textron Inc., for 62 golf cars for use at Eagle Bend Golf Course, with annual payments of $49,600, totaling $198,400 over the term of the lease.     Staff Memo & Attachments

 

b)       Authorize the City Manager to execute a 58-month lease agreement with E-Z-GO Division of Textron Inc. for eight (8) utility vehicles for use at Eagle Bend Golf Course, with annual payments of $11,923, totaling $59,615 over the term of the lease.   Staff Memo & Attachments

 

5.       Adopt on second and final reading, the following ordinances:

 

a)       Ordinance No. 9316, authorizing the issuance of up to $3.2 million in Industrial Revenue Bonds and authorize the Mayor to execute the necessary bond documents for the 826 Pennsylvania Street project.  

 

b)       Ordinance No. 9317, to repeal various sections of the City of Lawrence Land Development Code, Chapter 20 related to Urban Agriculture terms modified by Ordinance No. 9206 on May 25, 2016.  

 

c)       Joint Ordinance No. 9318/Resolution No. _____ for changes to the joint city/county subdivision regulations in the city of Lawrence Land Development Code, Chapter 20, Article 8 and the Douglas County Code, Chapter 11, Article 1 to allow Accessory Dwelling Units on property divided through a Certificate of Survey in the unincorporated portion of the county. The text amendment, TA-15-00461, was approved by the City Commission on August 2, 2016 and the joint ordinance/resolution adopted on second reading on August 9, 2016. Ordinance No. 9318 repeals the previously adopted ordinance and provides an updated effective date.   Incorporation by Reference

 

d)       Ordinance No. 9319, for Comprehensive Plan Amendment (CPA-16-00443) to Chapter 14 of Horizon 2020, “Specific Plans” to amend the Farmland Industries Redevelopment Plan to amend the Future Land Use Section.

 

e)       Ordinance No. 9320, to rezone (Z-16-00396) approximately 1.45 acres from IM (Medium Industrial) District to CS (Commercial Strip) District, located at 2200 Street FF.

 

f)       Ordinance No. 9321, authorizing the issuance of an additional $2 million in Industrial Revenue Bond financing for Peaslee Tech in order for it to access a sales tax exemption on construction materials and equipment for the building and approve waiver of the IRB application fee. 

 

g)       Defer until 01/03/17.  Ordinance No. 9322, levying the assessments related to the downtown parking garage.

 

h)       Defer until 01/03/17.   Ordinance No. 9323, a Home Rule Ordinance authorizing the issuance of general obligation bonds of the City to provide funds for the pre-payment of certain special assessments related to the downtown parking garage.

 

6.       Approve Site Plan SP-16-00410 and sidewalk dining and hospitality license for Mass Street Fish House located at 719 Massachusetts Street. Submitted by Hernly Associates, Inc., for Robert and Sandra Schumm, property owners of record.    Staff Memo & Attachments

 

7.       Adopt amended 2017-2021 Capital Improvement Plan.   Staff Memo & Attachments

 

8.       DEFERRED.   Authorize the City Manager to enter into an agreement with Lawrence Sports Corporation to directly reimburse vendors in an amount up to $102,840.22 related to expenses associated with hosting the Junior Olympics event in July 2017.   Staff Memo & Attachments

 

9.       Approve the process, standards of acceptance and policy for the dedication of a private street to become a public street of the City of Lawrence.   Staff Memo & Attachments

 

10.     Authorize the Mayor to sign a Release of Mortgage for Dorothy J. Roper, 1222 Prospect Street, and Norman and Millie Beers, 521 Millstone Drive.   Staff Memo

 

11.     Authorize the Mayor to sign a Subordination Agreement for Paul and Jean Ackerman, 2123 Marvonne Road.   Staff Memo

 

 

C.        PUBLIC COMMENT: Play Video >

 

 

D.        COMMISSION ITEMS: City Commission Work Plan

 

 

F.         CALENDAR:   Meeting List    2017 Meeting List

 

·         Douglas County Criminal Justice Coordinating Council meeting, Tuesday, December 13, 11:00 a.m.  Location:  Douglas County Commission Room, 1100 Massachusetts Street.

 

·         City offices closed December 26 in observance of the Christmas Holiday.

 

·         City offices closed January 2, 2017 in observance of New Year’s Day.

 

·         Please note:  In accordance with the ordinances adopted in 2016 regarding elections, there will be a City Commission meeting on Monday, January 9, at 5:45 p.m.  at which Mayor and Vice-Mayor elections will take place.  There will not be a meeting on January 10.

 

·         Strategic planning session with city staff and City Commission, Friday, January 13,  2:00 – 6:00 p.m. and Saturday, January 14, 9:00 a.m. – 4:00 p.m.  Location:  Bioscience & Technology Center Conference Room, 2029 Becker Drive.

 

·         City offices closed Monday, January 16, in observance of Martin Luther King, Jr. Day.

 

·         Strategic planning session with city staff and City Commission, Monday, February 20, 9:00 a.m. – 3:00 p.m.  Location:  Bioscience & Technology Center Conference Room, 2029 Becker Drive.

 

·         City offices closed Monday, February 20 in observance of Presidents’ Day.

 

 

 

*dates in bold indicate City Commission meeting date

 

G.        ADJOURN:  

 

1.       The City Commission will need to entertain a motion to adjourn the regular City Commission Meeting before moving into the work session.

 

CITY COMMISSION

WORK SESSION AGENDA

December 13, 2016

(Continued)

 

(The work session will begin immediately following the

completion of the City Commission Meeting)

 

 

B.        WORK SESSION ITEMS:  

 

1.       Receive report from Police Chief Tarik Khatib regarding Police Oversight Issues.

Staff Memo    Draft Ordinance No. 9324   Correspondence - Added 12/13/16

 

CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Affordable Housing Advisory Board

Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Building Code Board of Appeals:

One vacancy for a position that expires 11/30/16.  This position is designated for an Architect.  One additional position expired 11/30/16 and is eligible for reappointment to an additional term.

 

Citizen Advisory Board for Fair and Impartial Policing:

One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19.

 

Community Development Advisory Committee:

Two vacancies for positions that expire 09/30/17 and 09/30/18 and are designated for low/mod area representatives.

 

Douglas County Community Corrections Advisory Board:

One vacancy for a position that expired 05/31/16.

 

Douglas County Senior Services Board:

Two positions expire 12/31/16 and are both eligible for reappointment to additional terms.

 

Electrical Code Board of Appeals:

One vacancy for a position that expires 03/31/18 and is designated for a Journeyman Electrician. One vacancy for a position that expired 03/31/16 and is designated for a representative from the Fire/Medical Department.

 

eXplore Lawrence:

One position expires 12/31/16 and is eligible for reappointment.

 

Homeless Issues Advisory Committee:

Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Jayhawk Area Agency on Aging:

One position on the Advisory Council expired 09/30/16 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/16. Five additional positions expire 11/30/16 and are all eligible for reappointment to additional terms.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/17. Five additional positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Lawrence Douglas County Bicycle Advisory Committee:

Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Mechanical Board of Appeals:

One vacancy for a position that expired 03/31/16.

 

Plumbing Code Board of Appeals:

One vacancy for a position that expired 04/30/16 and is designated for a Journeyman Plumber. One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber.

 

Parks & Recreation Advisory Board:

Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Public Transit Advisory Committee:

Three positions expire 12/31/16. Two positions will become vacant and one position is eligible for reappointment to an additional term.

 

Sister Cities Advisory Board:

Five positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Social Service Funding Advisory Board:

Two vacancies for positions that expired 08/31/16.

 

Sustainability Advisory Board:

Four positions expire 12/31/16 and are all eligible for reappointment to additional terms.