Memorandum

City of Lawrence

Public Works Department

TO:	Charles F. Soules, P.E., Public Works Director
FROM:	Mark Thiel, Assistant Public Works Director
CC:	Tarik Khatib, Chief of Police Mark Bradford, Fire Medical Chief Bob Nugent, Transit Administrator Ernie Shaw, Interim Director of Parks and Recreation
DATE:	April 25, 2016
RE:	2016 Free State Festival -  Lawrence Arts Center

The Lawrence Arts Center has requested a street event temporary use of right of way permit and an alcohol ordinance for the possession of alcohol in the public right of way in for the 2016 Free State Festival June 20 – 25, 2016 (See attached map).

This year’s event impact to the right of way will be limited to access in the 900 block of New Hampshire on Friday June 24, 2016 from 9:00 am to Sunday June 26, 2016 at 9:00 a.m.

Access to the New Hampshire parking garage will be maintained via the southernmost entrance on New Hampshire Street as well as the 9^th Street entrance. The street will be blocked with movable barricades, but the applicant will maintain adequate width in the westernmost lane for fire apparatus access to the garage in case of emergency.

The applicant has also requested an ordinance authorizing for sale, possession and consumption of alcohol on the 900 block of New Hampshire Street during the event.

The request to sell, possess and consume alcohol within the public right of way has been reviewed pursuant to City of Lawrence Code, Chapter IV, Article 1, Section 4-113 and the event was found to be within 400 feet of a church or school. Pursuant to code requirements, staff has notified the church that a public hearing regarding this request will be held on May 17, 2016 at the City Commission Meeting. The affected area for this event is the 900 block of New Hampshire Street.

The applicant has also requested city services in support of this event that include; Police, Fire/Medical, Public Works and Parks & Recreation).

The applicant has obtained the adjacent property owners support for this event and for the closure of the 900 block of New Hampshire closed Friday June 24, 2016 from 9:00 am to Sunday Saturday June 26, 2016 at 9:00 a.m. In addition, coordination with Parks and Recreation, Public Works, Police, Fire/Medical, Lawrence Transit, eXplore Lawrence, Lawrence Association of Neighborhoods, East Lawrence Neighborhood Association and Downtown Lawrence, Inc. has taken place.

ACTIONS

Conduct a public hearing regarding distance limitation waiver request for the 2016 Freestate Festival to be held Friday June 24, 2016 to Sunday June 26, 2016. The public hearing would apply to the 900 block of New Hampshire Street portion of the event.

Find that the proximity of the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety and grant a distance limitation waiver.

Adopt on first reading, Ordinance No. 9225, allowing the sale, possession and consumption of alcohol on Friday June 24, 2016, from 12:00 p.m. to Sunday June 26, 2016 at 11:59 p.m. in the 900 block of New Hampshire Street associated with the Free State Arts Festival; provided the sale, possession and consumption are pursuant to City of Lawrence and State of Kansas law.

Approve the donation of various city services in support of the Free State Festival.

Approve a street event temporary use of right-of-way permit for the use of the 900 block of New Hampshire Street from Friday June 24, 2016 to Sunday June 26, 2016 for the Free State Festival.