A

CITY COMMISSION

MEETING AGENDA

December 20, 2011 – 6:35 p.m.

(Posted on webpage at 4:40 p.m. on 12/15/11)

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Updates:

12/20/11 @ 2:40 p.m.:

Added a staff memo on sidewalk configuration and correspondence to Regular Agenda Item No. 4 – geometric improvements and westbound left turn lanes at 6^th and Iowa Streets.

12/19/11 @ 4:15 p.m.:

Added as Consent Agenda Item No. 6 – a Subordination Agreement; and
Updated the Future Agenda Item Memo.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 12/06/11.

2. Receive minutes from various boards and commissions:

Planning Commission meeting of 11/14/11

Convention & Visitors Bureau Advisory Board meeting of 10/26/11

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Authorize the Mayor to sign a Subordination Agreement for Dawn Cope, 3507 W. 10^th Street. Staff Memo - Added 12/19/11

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive presentation from Westar Energy on the ReliabiliTree program.

ACTION: Receive presentation.

2. Consider the following Traffic Safety Commission (TSC) items:

a) Consider a request to establish Yield Signs on Moundview drive at Crestline Drive and consider adopting on first reading, Ordinance No. 8688 to install Yield Signs on Moundview Drive at Crestline Drive. (TSC Item 2; approved 7-1 on 11/7/11). Staff Memo TSC 11/7/11 Meeting Materials - Item #2

ACTION: Approve request to establish Yield Signs on Moundview Drive at Crestline Drive and adopt on first reading, Ordinance No. 8688 to install the signs, if appropriate.

b) Consider approving a recommendation from the Traffic Safety Commission to recommend the construction of traffic calming devices on Crescent Road. (TSC Item 2; approved 8-0 on 10/03/11). TSC 10/03/11 Meeting Materials - Item #2 Project would be constructed as funds are available.

ACTION: Approve installation of traffic calming devices, if appropriate.

3. Consider approving the 2012 Comprehensive Street Maintenance Program. Staff Memo & Attachments

ACTION: Approve the 2012 Comprehensive Street Maintenance Program, if appropriate.

4. Consider authorizing the distribution of a Request for Qualifications, RFQ1103, for geometric improvements and a westbound left-turn lane at 6^th and Iowa, City Project No. PW1135 and consider adopting Resolution No. 6957, authorizing general obligation bonds in the amount of $900,000. Staff Memo & Attachments Sidewalk Staff Memo & Attachments - Added 12/20/11 Correspondence - Added 12/20/11

ACTION: Authorize the distribution of a Request for Qualifications for geometric improvements and a westbound left-turn lane at 6^th and Iowa Streets, and adopt Resolution No. 6957, authorizing general obligation bonds for $900,000, if appropriate.

5. Consider adopting the 2012 State Legislative Priority Statement.

ACTION: Adopt the 2012 State Legislative Priority Statement, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 12/19/11

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List 2012 Meeting List

· Mayor’s Christmas Party, Thursday, December 15, 7:00 p.m. Location: 1616 New Hampshire. Invitation Only.

· Parks & Recreation Department holiday luncheon, Friday, December 16, 11:30 a.m. Location: Carnegie Building.

· Retirement reception honoring Sergeant Susan Hadl of the Lawrence Police Department, Friday, December 16, 10:30 a.m. Location: Jury Assembly Room of the Law Enforcement Center.

· December 27 City Commission will start at 9:00 a.m. and consist of consent agenda items only.

· City offices closed December 26 in observance of the Christmas holiday.

· City offices closed January 2, 2012 in observance of New Year’s Day.

· Legislative Priority Breakfast, Monday, January 9, 7:30 a.m. Location: Maceli’s.

· City offices closed January 16, 2012 in observance of Martin Luther King, Jr. Day.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13.

Community Development Advisory Committee:

One position expires 09/30/11. This is an at-large position.

Convention and Visitors Bureau Advisory Board:

Two vacancies – one position expires 07/01/14 and one position expires 07/01/15 and is designated for a hotel/motel industry representative.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.

Fire Code Board of Appeals:

Two positions expire 01/31/12. Both are eligible for reappointment to additional terms.

Lawrence Alliance:

One vacancy for a position that expired 11/30/11 and one position that expired 11/30/11 and is eligible for reappointment to an additional term.

Lawrence Citizen Advisory Board:

One vacancy for a position that expires 03/01/12.

Lawrence Cultural Arts Commission:

One position that expires 01/31/13 will become vacant 12/11. One vacancy for a position that expires 01/31/14. Three positions expire 01/31/12 and all are eligible for reappointment to additional terms.

Lawrence Douglas County Advocacy Council on Aging:

Several positions are vacant on this board.

Lawrence-Douglas County Bicycle Advisory Committee:

One vacancy for a position that expires 12/31/12 and one vacancy for a position that expires 12/31/13.

Public Transit Advisory Committee:

Three positions expire 12/31/11 and all are eligible for reappointment to additional terms.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.

Sister Cities Advisory Board:

Two vacancies for positions that expire 12/31/12 and five positions that expire 12/31/11 and all are eligible for reappointment to additional terms.

Social Services Advisory Board:

Two positions available for this board.

Sustainability Advisory Board:

Two positions will become vacant on 12/31/11. One position expires 12/31/11 and the other expires 12/31/13.