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CITY COMMISSION

MEETING AGENDA

September 13, 2011 - 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 09/08/11)

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Updates:

09/13/11 @ 11:40 a.m.:

Added as Consent Agenda Item No. 9 – Authorize staff to submit applications for Assistance to Firefighters Grants from the Federal Emergency Management Agency; and
Added updated correspondence to Regular Agenda Item No. 3 (TA-4-6-11) regarding synthetic turf.

09/12/11 @ 3:30 p.m.:

Updated the City Manager’s Report with information regarding Moody’s Investors Service visit; and
Updated the Inverness Park Plan on Regular Agenda Item No. 2 – CPA-3-1-11.

09/09/11 @ 3:10 p.m.:

Added to Regular Agenda Item No. 3 (TA-4-6-11) regarding synthetic turf, the following items:

· Updated correspondence

· PC Minutes for June and August

· Powerpoint presentations from June and August

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Recognition of Eutin, Germany student delegation.

2. Proclaim the week of September 17 – 23 as Constitution Week.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

2. Approve licenses as recommended by the City Clerk’s Office.

3. Bid and purchase items:

a) Set the bid date of October 4, 2011 for the following Comprehensive Rehabilitation Projects at 2536 Ridge Court and 1015 Avalon Road.

4. Adopt on second and final reading the following ordinance(s):

a) Ordinance No. 8661, ordering the condemnation of property interests for the utilities wastewater pump station improvement project as authorized by Resolution 6929 (approved by the City Commission on 08/23/11). This ordinance was renumbered since adoption on first reading on 09/06/11.

b) Ordinance No. 8663, for Text Amendment (TA-6-9-11) to the City of Lawrence Land Development Code, Chapter 20, Article 4, Section 20-403 to allow detention facilities as a use in the GPI (General Public Institutional) District and delete “detention and correction institutions” from the definition of Major Utilities and Services in Article 17.

c) Ordinance No. 8662, for Rezoning (Z-6-16-11) of approximately 8 acres from RM12D (Multi-Dwelling Residential) to RM12 (Multi-Dwelling Residential), located at 25^th Terrace and proposed Ellington Drive.

d) Ordinance No. 8668, to install Yield Signs on Prairie Avenue, Prospect Avenue and Summit Street at 13^th Street.

e) Ordinance No. 8666, allowing the possession and consumption of alcoholic liquor on certain specified public property as part of the Lawrence Arts Center Street Party Event on September 30, 2011 from 12:00 p.m. – 12:00 a.m.

f) Ordinance No. 8571, regulating the activities of mobile food vendors within the City limits.

g) Ordinance No. 8664, regulating the activities of solicitors, peddlers, and transient merchants within the City limits.

h) Ordinance No. 8665, pertaining to temporary special event permits.

5. Authorize distribution of Request for Proposals for a city-wide glass recycling program. Staff Memo & Attachments

6. Approve the extension request for the Lawrence Community Shelter Special Use Permit (SUP-1-3-10), 3701 Franklin Road. Staff Memo Applicant Request for Extension

7. Approve the following items related to the implementation of the 2012 Employee Healthcare Plan:

a) Authorize the City Manager to execute an Employee Wellness Service Agreement with Lawrence Memorial Hospital, effective October 1, 2011, as approved for the 2012 budget. Staff Memo & Attachments

b) Authorize the City Manager to proceed with implementation of a Health Reimbursement Account and to execute the Administrative Services Only Agreement Rider with Cigna, as approved for the 2012 budget. Staff Memo & Attachments

8. Approve as signs of community interest, a request from the Pilot Club of Lawrence to place temporary signs at the northwest corner of Harper and 23^rd Streets advertising the Antique Show and Sale from October 7 – October 8, 2011.

9. Authorize staff to submit applications for Assistance to Firefighters Grants from the Federal Emergency Management Agency for the funding of videoconferencing and fitness equipment; the grants require twenty percent (20%) local matches, estimated to be around $66,322 total. Grant applications are due Friday, September 16, 2011. Staff Memo

C. CITY MANAGER’S REPORT: CM Report & Attachments - Updated 09/12/11

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Conduct bond and note sale. Staff Memo & Attachments Debt Ratio Memo

ACTION: Review bids received. Approve sale of bonds and notes to the lowest responsible bidder. Adopt Resolution No. 6945, authorizing the sale of $14,665,000 in general obligation notes. Declare an emergency and adopt on first and second reading, Ordinance No. 8669 and adopt Resolution No. 6946, authorizing the sale of $4,275,000 in general obligation bonds, if appropriate.

2. Consider Comprehensive Plan Amendment, CPA-3-1-11, to Horizon 2020 – Chapter 14 to include the Inverness Park District Plan. Adopt on first reading, Joint City Ordinance No. 8667/County Resolution No. ____, for Comprehensive Plan Amendment (CPA-3-1-11) to Horizon 2020 – Chapter 14 to include the Inverness District Park Plan. (PC Item 8; approved 7-1 on 7/27/11) Approval Clarification Staff Memo Conditional Zoning Memo (04-14-09) Inverness Park Plan PC Approved - Revised 09/12/11 July PC Minutes August PC Minutes Correspondence

ACTION: Approve Comprehensive Plan Amendment, CPA-3-1-11, to Horizon 2020 – Chapter 14 to include the Inverness Park District Plan and adopt on first reading, Ordinance No. 8667, if appropriate.

3. Consider Text Amendment, TA-4-6-11, to the City of Lawrence Land Development Code, Chapter 20, Articles 10 and 17, regarding synthetic turf as landscaping material. Initiated by City Commission on 5/3/11. (PC Item 6; denied 6-2 on 8/24/11) Staff Memo Staff Report & Attachments Staff Response to Applicant Letter Staff Response to Applicant Memo & Materials Photos Other Communities ASGI Artificial Grass Guidelines Why Native Plants? Synthetic Surface Heat Studies Correspondence - Updated 09/13/11 June Powerpoint Presentation - Added 09/09/11 August Powerpoint Presentation - Added 09/09/11 June PC Minutes - Added 09/09/11 August PC Minutes - Added 09/09/11

ACTION: Concur with Planning Commission recommendation and deny Text Amendment, TA-4-6-11, to the City of Lawrence Land Development Code, Chapter 20, Articles 10 and 17, regarding synthetic turf as landscaping material, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Solid Waste Task Force Meeting, Monday, September 12, 6:00 p.m. Location: Fire Station No. 5, 1901 Stewart Avenue.

· Public Incentives Review Committee meeting, Tuesday, September 13, 4:00 p.m. Location: City Commission Room.

· Chamber of Commerce Fall Mixer, Wednesday, September 14, 5:30 – 7:30 p.m.

· Hiratsuka 20^th Anniversary Delegation luncheon with City Commission and staff, Tuesday, October 4, 12:30 p.m. Location: 4^th Floor, City Hall.

· Hiratsuka 20^th Anniversary Delegation recognition at the October 4 City Commission meeting.

· Hiratsuka 20^th Anniversary Delegation “Gala”, Wednesday, October 5, 6:30 – 11:00 p.m. Location: Lawrence Country Club.

· 2011 NLC Congress of Cities & Exposition Meeting, November 8 – 12, 2011. Location: Phoenix, AZ.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Two positions expired 05/31/11.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13. Two positions will become vacant 09/30/11.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

One position expires 09/30/11. This is an at-large position.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.