CITY
COMMISSION
MEETING AGENDA
December 14, 2010 - 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 12/09/10)
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Updates:
12/14/10 @ 3:00 p.m.
- Added correspondence to Regular Agenda Item No. 2 - CPA-6-5-09, Northeast Sector Plan
- Added correspondence to Regular Agenda Item No. 3 - Comprehensive Plan Amendment, CPA-2008-7, amending Horizon 2020 to include Chapter 16 – Environment
- Added correspondence to Regular Agenda Item No. 4 - Annexation (A-9-3-10) of approximately 51.13 acres located at the southwest corner of N 1800 Road (Farmer’s Turnpike) and E 1000 Road (Queens Road Extended)
- Added as Regular Agenda Item No. 8 – Consider adopting Ordinance No. 8604, authorizing the issuance of up to $27 million in industrial revenue bonds for the Bowersock Mills and Power Company; and consider authorizing the City Manager to execute certain lease documents.
12/13/10 @ 4:00 p.m.
- Added correspondence to Regular Agenda Item No. 2 - CPA-6-5-09, Northeast Sector Plan
- Added an updated presentation and map of projects by quarter to Regular Agenda Item No. 5 – 2011 Street Maintenance Program
- Added as Regular Agenda No. 7 – Consider adopting on first reading, Ordinance No. 8603, establishing the quorum of the Lawrence City Commission as three (3) commissioners.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 11/02/10.
2. Receive minutes from various boards and commissions:
Board of Zoning Appeals meeting of 09/02/10
Historic Resources Commission meetings of 09/16/10 and 10/25/10
Public Incentives Review Committee meeting of 04/26/10
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Award Bid No. B1066 for Water and Wastewater Treatment Chemicals for 2011 to various vendors at unit prices. Bid Memo & Attachments
b) Approve procurement of excess workers compensation coverage from Safety National for the insurance period of 01/01/11 to 12/31/12 for an estimated premium of $41,180. Staff Memo
7. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 8601, rescinding Ordinance No. 6089 that established Rhode Island Street as a one-way street from 7th Street to 8th Street for northbound traffic. Staff Memo TSC 11/01/10 Meeting Materials - Item #3
b) Ordinance No. 8602, rescinding Ordinance No. 8537 that established stop signs on Indiana at 11th Street and establishes a multi-way stop at the intersection of 11th and Indiana. Staff Memo TSC 11/01/10 Meeting Materials - Item #2
8. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8597, authorizing the codification and publication of the ordinances of the City of Lawrence.
b) Ordinance No. 8317, for Text Amendment (TA-06-12-08) to Section 20-810 of the Subdivision Regulations to clarify the natural resources and environmentally sensitive areas that are to be protected or preserved, Section 20-812 to revise the required contents of a plat to include environmentally sensitive lands provisions, and Section 20-815 to provide definitions of terms related to environmentally sensitive lands. (PC Item 2; approved 8-0 on 10/25/10) (BoCC approved on 12/7/10)
9. Adopt the updated Water Conservation Plan and adopt on first reading, Ordinance No. 8492, amending Chapter 19, Article 10 of the City Code to allow the enforcement of the updated plan, per Kansas Water Office requirements. Staff Memo & Attachments
10. Approve Comprehensive Plan Amendment, CPA-3-1-10, to Horizon 2020 for an update to Chapter 8 – Transportation. Initiated by Planning Commission on 2/22/10. Adopt on first reading, Ordinance No. 8590, for Comprehensive Plan Amendment (CPA-3-1-10) to Horizon 2020 for an update to Chapter 8 – Transportation. (PC Item 3; approved 9-0 on 9/20/10) Staff Report PCR-6-2-10 Chapter 8 PC Minutes
11. Authorize the mayor to sign an agreement with KDOT, Wakarusa Watershed, Alvamar, Inc., and Douglas County, regarding the rehabilitation of Yankee Tank Dam, and authorizing city funding in the amount of $75,000, conditioned upon successful completion of City conditions relating to annexation and easement alterations. Staff Memo Agreement
12. Authorize the Mayor to sign a Release of Mortgage for John and Ferdouz Cochran, 709 Illinois. Staff Memo
13. Approve a request from the Lawrence Cultural Arts Commission to carry forward $5,000 in unspent funds from its 2010 budget to 2011 for the purpose of furthering a project examining the sustainability and future funding of the arts in the community. Staff Memo
14. Receive a request from NextG Networks for a telecommunications franchise agreement; refer to staff for a report.
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider approving the employee training incentive and authorize the City Manager to execute a performance agreement with Plastikon. Staff Memo & Attachments
ACTION: Approve the employee training incentive and authorize the City Manager to execute a performance agreement with Plastikon, if appropriate.
2. Receive proposed Comprehensive Plan Amendment, CPA-6-5-09, to Horizon 2020 – Chapter 14 to include the Northeast Sector Plan. (PC Item 4; approved 5-4 on 9/20/10) Staff Report Staff Memo Northeast Sector Plan Drainage Map July PC Minutes September PC Minutes Correspondence - UPDATED 12/14/10
ACTION: No action is scheduled. Consider establishing a joint study session with Douglas County Commission in early 2011.
3. Receive proposed Comprehensive Plan Amendment, CPA-2008-7, amending Horizon 2020 to include Chapter 16 – Environment. (PC Item 4; approved 8-1-1 on 8/23/10) Staff Report Draft Chapter 16 Correspondence - UPDATED 12/14/10 PC Minutes
ACTION: No action is scheduled. Consider establishing a joint study session with Douglas County Commission in early 2011.
4. Consider approving annexation (A-9-3-10) of approximately 51.13 acres located at the southwest corner of N 1800 Road (Farmer’s Turnpike) and E 1000 Road (Queens Road Extended). Adopt on first reading Ordinance No. 8594 for the annexation (A-9-3-10) of approximately 51.13 acres located at the southwest corner of N 1800 Road (Farmer’s Turnpike) and E 1000 Road (Queens Road Extended). Submitted by Venture Properties, Inc., property owner of record. (PC Item 6A; approved 8-0 on 10/27/10) Staff Memo & Attachments Correspondence - UPDATED 12/14/10
11/09/10 Meeting Materials:
Annexation Procedures Staff Report Annexation Request Staff Memo Staff Memo RWD Authority 09/21/10 CC Meeting Minutes PC Minutes Approved Plan Map of Area PC Presentation Correspondence Stormwater Staff Memo & Attachments
ACTION: Approve annexation (A-9-3-10) of 51.13 acres, and adopt on first reading, Ordinance No. 8594, if appropriate
5. Consider approving the 2011 Comprehensive Street Maintenance Program. Staff Memo & Attachments - UPDATED 12/13/10
ACTION: Approve the 2011 Comprehensive Street Maintenance Program, if appropriate.
6. Consider adopting the 2011 State Legislative Priorities Statement.
ACTION: Adopt the 2011 State Legislative Priorities Statement, if appropriate.
7. Consider adopting on first reading, Ordinance No. 8603, establishing the quorum of the Lawrence City Commission as three (3) commissioners. Staff Memo (Added 12/13/10)
ACTION: Adopt on first reading, Ordinance No. 8603, if appropriate.
8. Consider the following items related to the planned Bowersock Mills and Power Company Hydroelectric Facility (added 12/14/10):
a) Declare an emergency and adopt on first and second reading, Ordinance No. 8604, authorizing the issuance of up to $27 million in industrial revenue bonds for the Bowersock Mills and Power Company, establishing a higher interest rate threshold for the transaction, and repealing Ordinance No. 8599. Bond Counsel Memo
ACTION: Declare an emergency and adopt on first and second reading, Ordinance No. 8604, if appropriate.
b) Authorize the City Manager to execute the Amended Memorandum of Lease, the BMPC South Agreement Addendum, and the Ground Lease Addendum, all regarding the use of city property on the north and south sides of the Kansas River.
ACTION: Authorize the City Manager to execute the Amended Memorandum of Lease, the BMPC South Agreement Addendum, and the Ground Lease Addendum, all regarding the use of city property on the north and south sides of the Kansas River, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: 2010 Meeting List 2011 Meeting List
· Public meeting to review and receive comment on the Supplemental Watershed Work Plan and Environmental Assessment for the Yankee Tank project is scheduled for Monday, December 13 at 7:00 p.m. in the Douglas County Commission Room, 1100 Massachusetts Street.
· Annual City Employee Holiday Luncheon, Wednesday, December 15, 11:30 a.m. – 1:30 p.m. Location: Community Building.
· City Commission/Management Team Holiday Pot Luck, Wednesday, December 15, 7:00 p.m. – 8:30 p.m. Location: Carnegie Library.
· City offices closed Friday, December 24 in observance of the Christmas holiday.
· City offices closed Friday, December 31 in observance of the New Year’s holiday.
· Legislative Breakfast – tentatively Tuesday, January 4. Location and time: TBD.
· Study Session on Solid Waste Menu of Options, Tuesday, January 11, 4:30 p.m. Location: City Commission Room.
· City Manager Evaluation, Monday, January 24, 4:00 – 6:00 p.m. City Commission will recess the January 18 meeting and reconvene into executive session for the City Manager Evaluation on January 24. Location: City Manager’s Conference Room.
· Chamber of Commerce Annual Dinner, Friday, January 28. Details to come.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One vacancy for a position that expired 09/30/10.
Building Code Board of Appeals:
One vacancy for a position that expired 11/30/10. Eligibility requirements exist for this board.
Community Commission on Homelessness:
Two vacancies for terms that expire 12/31/11. Three positions expire 12/31/10 and are eligible for reappointment to additional terms.
Community Development Advisory Committee:
Two vacancies for at-large positions that expired 09/30/10.
Three positions expire 12/31/10. All are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.
One vacancy on the Advisory Council that expired 09/30/10.
Six positions expire 11/30/10. All are eligible for reappointment to additional terms.
Lawrence Cultural Arts Commission:
One vacancy for a position that expires 01/31/11.
Lawrence Douglas County Advocacy Council on Aging:
Three positions are currently vacant.
Public Transit Advisory Committee:
Three positions expire 12/31/10. All are eligible for reappointment to additional terms.
Five positions expire 12/31/10. All are eligible for reappointment to additional terms.
Social Services Advisory Board:
Two positions available for this board.
Sustainability Advisory Board:
Four positions expire 12/31/10. All are eligible for reappointment to additional terms.