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CITY COMMISSION

MEETING AGENDA

September 21, 2010 - 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 09/16/10)

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Commissioners will be meeting at the Bioscience and Business Technology Center, 2029 Becker Drive, at 4:00 p.m. with Chancellor Gray-Little. Upon completion of the meeting, Commissioners will return to City Hall, have a light dinner and prepare for the City Commission meeting at 6:35 p.m.

Updates:

09/21/10 @ 12:15 p.m.

Updated the calendar portion of the agenda to reflect the NIMS Training has been scheduled for October 6, 2010. Memo

09/20/10 @ 4:00 p.m.

Added additional correspondence to Regular Agenda Item No. 3 – CPA-2-1-09 to Chapter 14, Oread Neighborhood Plan.
Added additional correspondence to Regular Agenda Item No. 4 – rezoning from RM32 to MU.
Added revised Ordinance No. 8568 to Regular Agenda Item No. 4(f) – rezoning from RM32 to MU.

09/17/10 @ 4:00 p.m.

Added as Consent Agenda Item No. 9 – a request for signs of community interest from the Lawrence Home Builders Association for the Fall Parade of Homes.
Added PC Minutes to Regular Agenda Item No. 4 – rezonings from RM32 to MU.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Recognition of Sister City – Eutin, Germany high school delegation.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 08/17/10.

2. Receive minutes from various boards and commissions:

Sustainability Advisory Board meeting of 08/11/10

Public Health Board meeting of 07/19/10

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Award bid for Project No. PW0823, 6^th Street ITS Project, to K & W. Underground, Inc in the amount of $382,479.90. Bid Memo & Attachments

7. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8566, for the Rezoning (Z-6-10-10) of approximately 1.31 acres from RS10 (Single-Dwelling Residential) to RM12 (Multi-Dwelling Residential), located at 200 North Michigan Street. (PC Item 7B; approved 10-0 on 8/25/10)

b) Ordinance No. 8567, for the Rezoning (Z-6-11-10) of approximately 3.92 acres from CS (Commercial Strip) and RM12 (Multi-Dwelling Residential) to RM12 (Multi-Dwelling Residential), located at 2130 Silicon Avenue. (PC Item 8; approved 10-0 on 8/25/10)

8. Receive Annexation request, A-9-3-10, of approximately 51.13 acres, located at the southwest corner of N 1800 Rd (Farmers Turnpike) and E 1000 Rd (Queens Extended). Submitted by Venture Properties, Inc., property owner of record; refer to Planning Commission for recommendation. Staff Memo Application

9. Approve as signs of community interest, a request from the Lawrence Home Builders Association to place directional signs advertising the Fall Parade of Homes in various rights of way throughout the City. The signs would be placed on September 25, 2010 and removed by October 4, 2010.

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Conduct a public hearing regarding a distance restriction waiver request for the Ballard B3 event on September 24, 2010 from 6:00 p.m. – 11:30 p.m. in South Park. Consider finding that the proximity of the temporary event and alcohol sales are not adverse to the public welfare or safety, and consider granting a distance limitation waiver. Staff Memo

ACTION: Conduct public hearing and find that the proximity of the Ballard B3 event and alcohol sales are not adverse to the public welfare or safety and grant a distance limitation waiver, if appropriate.

2. Receive staff report regarding potential changes to sidewalk dining and hospitality regulations. Staff Memo & Attachments City Clerk's Staff Memo & Attachments

ACTION: Direct staff as appropriate.

3. Consider approval of Comprehensive Plan Amendment CPA-2-1-09 to Chapter 14 – Specific Plans to approve and incorporate by reference the Oread Neighborhood Plan. Adopt on first reading, Ordinance No. 8496, for Comprehensive Plan Amendment (CPA-2-1-09) to Chapter 14 – Specific Plans to approve and incorporate by reference the Oread Neighborhood Plan. (PC Item 10; approved 7-0 on 1/27/10) Staff Memo RD vs RM32 Staff Memo 07/15/10 Draft Plan 07/15/10 Staff Report 01/27/10 PC Approved Plan Correspondence to CC Correspondence to PC (2010) Correspondence to PC (2009) HRC Action Summary PC Minutes - January 2010 PC Minutes - December 2009 PC Minutes - November 2009 PC Study Session Minutes - August 2009 PC Minutes - June 2009 PowerPoint Presentation Correspondence - Added 09/20/10

ACTION: Approve CPA-2-1-09 to Chapter 14 – Specific Plans to approve and incorporate by reference the Oread Neighborhood Plan and adopt on first reading, Ordinance No. 8496, for CPA-2-1-09 to Chapter 14 – Specific Plans to approve and incorporate by reference the Oread Neighborhood Plan, if appropriate.

4. Consider approving the following Rezonings from RM32 (Multi-Dwelling Residential) to MU (Mixed Use): Staff Report Staff PowerPoint Presentation HRC Summary Map of Area Application Correspondence - Updated 09/20/10 PC Minutes - Added 09/17/10

a) Z-11-21-09, to rezone approximately .13 acres located at 502 West 14th Street. Submitted by Paul Werner Architects, for Oread Villas, LLC, property owner of record.

b) Z-11-22-09, to rezone approximately .05 acres located at 414 West 14th Street. Submitted by Paul Werner Architects, for D & D Rentals of Lawrence, LLC, property owner of record.

c) Z-11-23-09, to rezone approximately .09 acres located at 1346 Ohio Street. Submitted by Paul Werner Architects, for D & D Rentals of Lawrence, LLC, property owner of record.

d) Z-11-24-09, to rezone approximately .13 acres located at 1340-1342 Ohio Street, including an automatic Special Use Permit for a Bar or Lounge use. Submitted by Paul Werner Architects, for HDD of Lawrence, LLC, property owner of record.

e) Z-11-27-09, to rezone approximately .13 acres located at 507 West 14^th Street, including an automatic Special Use Permit for a Bar or Lounge use. Submitted by Paul Werner Architects, for John C. Wooden, property owner of record.

f) Consider adopting on first reading, Ordinance No. 8568 (revised 09/20/10), for the Rezonings of (Z-11-21-09, Z-11-22-09, Z-11-23-09, Z-11-24-09, Z-11-27-09) .13 acres located at 502 W. 14^th Street, .05 acres located at 414 W. 14^th Street, .09 acres located at 1346 Ohio Street, .13 acres located at 1340-1342 Ohio Street, and .13 acres located at 507 West 14th Street, from RM32 (Multi-Dwelling Residential) to MU (Mixed Use). (PC Items 9A-9D, & 9G; approved 9-1 on 8/25/10)

g) Consider adopting on first reading, Ordinance No. 8573 & Ordinance No. 8574 to allow for Special Use Permits for a bar or lounge use (Z-11-24-09 & Z-11-27-09) at 1340-1342 Ohio Street, and 507 West 14th Street upon rezoning to the MU District.

ACTION: Approve Rezonings (Z-11-21-09, Z-11-22-09, Z-11-23-09, Z-11-24-09, Z-11-27-09) and applicable Special Use Permits and adopt on first reading, Ordinance No. 8568, Ordinance No. 8573, and Ordinance No. 8574 if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

~~1. Establish date for National Incident Management System (NIMS) training on one of the following dates: Memo~~

~~a) 10/06 at 6:30 p.m.~~

~~b) 10/12 at 4:30 p.m.~~

~~c) 10/18 at 4:30 p.m.; or~~

~~d) 10/27 at 6:30 p.m.~~

· City Commission to meet with Chancellor Bernadette Gray Little and staff, September 21, 4:00 p.m. Location: Bioscience and Technology Business Center.

· City Employee Appreciation BBQ, Friday, September 24, 11:00 a.m. – 1:30 p.m. Location: 1941 Haskell Avenue on the Basketball Court.

· 30^th Basic Recruit Academy Graduation, Friday, September 24, 6:00 p.m. Location: Maceli’s, 1031 New Hampshire Street.

· Complete Street Public Presentation, Wednesday, September 29, 6:30 – 8:00 p.m. Location: City Commission Room.

· Complete Street Workshop (Invitation Only), Thursday, September 30, 8:00 a.m. – 4:00 p.m. Location: Fire Station No. 5, Jayhawk Room, 1911 Stewart Avenue.

National Incident Management Systems (NIMS) training has been set for Wednesday, October 6, 2010 from 4:00 – 6:00 p.m. in the Douglas County Commission Room. RSVP’S ARE REQUESTED BY OCTOBER 1. Memo

· Bioscience and Technology Business Center dedication, Friday, October 8, 2:00 p.m. Location: West Campus – KU.

· Lawrence Municipal Airport Open House, Saturday, October 9, 8:00 a.m. – 2:00 p.m. Schedule of Events

· Burroughs Creek Trail/Linear Park Dedication, Saturday, October 16, 11:00 a.m.

· United Way Kick-off Picnic, Wednesday, October 20, 11:30 a.m. Location: Douglas County Fairgrounds, Building #21.

· KU Football Homecoming pep rally, Thursday, October 21, 5:00 – 7:00 p.m. Location: 1000 block of Massachusetts Street.

· Dedication Ceremony for the Pharmacy Building at the University of Kansas, Friday, October 22, 11:00 a.m. Invitation

· City Employee Service Award luncheon, Monday, November 15. Location: Douglas County Fairgrounds, 4-H Building.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

Two positions will expire 09/30/10.

Community Commission on Homelessness:

Three vacancies that expired 06/30/10 (these terms were extended to finish work on the Housing Vision. Replacement terms will expire 12/31/12). Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

One position expires 09/30/10 and is not eligible for reappointment. This position is dedicated for a Low/Mod Area Representative. Two vacancies for at-large positions that expire 09/30/10 and 09/30/11. One additional term will expire 09/30/10.

Convention and Visitors Bureau Advisory Board;

One term expired 07/01/10.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.

Hospital Board:

Three positions expire 09/30/10. One position is eligible for reappointment while the other two positions are not eligible for reappointment.

Jayhawk Area Agency on Aging:

One position on the Advisory Council will expire 09/30/10.

Lawrence Cultural Arts Commission:

Two vacancies for positions that expire 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Three positions are currently vacant.