City of Lawrence
Utilities Department
MEMORANDUM
TO: David L. Corliss, City Manager
Cynthia Wagner, Assistant City Manager
Diane Stoddard, Assistant City Manager
FROM: Philip E. Ciesielski, Assistant Director of Utilities
CC: Dave Wagner, Utilities Director
Mike Lawless, Assistant Director of Utilities
Beth Frailey Krishtalka, Management Analyst
Mark Hegeman, Water and Wastewater Systems Manager
Dave King, Maintenance Manager
DATE: May 19, 2010
RE: May 25, 2010 Agenda Item – Award the bid for Bid Number B1024 Project UT0705CS Wet Weather Storage Expansion for Pump Station PS09 (Four Seasons)
Please include the following item on the City Commission agenda for consideration at the May 25, 2010 meeting:
Award the bid for Bid Number B1024 Project UT0705CS Wet Weather Storage Expansion for Pump Station PS09 to the low bidder Wildcat Construction Company Inc. in the amount of $1,444,400.00 and authorize the City Manager to execute the contract.
Project Details
The 2003 Wastewater Master Plan identified improvements to Pump Station 09 located west of 31st and Kasold (area map) that included expansion of the wet weather storage capacity by 2.5 million gallons. The additional wet weather storage is critical to relieving collection system capacity issues and for the continuation of development in the Yankee Tank and Wakarusa Basins and along the 31st Street corridor. The project was to be one of the first projects approved for construction within the Wakarusa Water Reclamation Facility (WWRF) contract. While construction of the WWRF is on hold, there is a more immediate need for the additional storage capacity at Pump Station 09.
Project History
On March 11, 2008, the City Commission authorized staff to advertise a Request for Proposals for professional engineering services to expand wet weather storage at Pump Station 09.
On May 5, 2009 the City Commission authorized staff to negotiate an Engineering Services Agreement for design and construction phase engineering services with Black & Veatch.
On September 1, 2009 the City Commission authorized the City Manager to execute a design and construction phase engineering services agreement with Black & Veatch.
On March 22, 2010 the Planning Commission approved the Preliminary Plat and voted unanimously to forward the Rezoning Request, and Special Use Permit to the City Commission with a recommendation for approval.
April 6, 2010 the City Commission set a bid date of May 11, 2010.
April 6 & 13, 2010 the City Commission adopted the Rezoning Request Ordinance, accepted the dedication of easements and Preliminary Plat and approved the Special Use Permit for the property.
April 27, 2010 Department of Utilities staff and staff from Black & Veatch held a prebid meeting at the project site to review the project and bid requirements and answer questions from potential bidders, subcontractors and suppliers.
Project Status
On May 11, 2010 bids were received from the following seven (7) bidders. The bids were opened and publicly read aloud.
B.A. Green Construction Inc. $1,989,000.00
BRB Contractors $1,729,000.00
Irvinbilt Company $2,356,000.00
Midland Contractors inc. $1,777,000.00
Walters Morgan Construction Inc. $1,717,000.00
Wildcat Construction Company Inc. $1,444,400.00
Wolfe Construction Inc. $1,900,000.00
Engineer’s Opinion of Probable Cost $2,058,000.00
Black & Veatch has reviewed the bids and qualifications of the low bidder and, per the attached letter and bid tabulation, recommend awarding the bid to the low bidder Wildcat Construction Company, Inc.
Proposed Project Schedule
Advertise for Bids April 7, 2010
Prebid Meeting April 27, 2010
Bid Opening May 11, 2010
Award Bid May 25, 2010
Notice to Proceed June 8, 2010
Project Completion October 8, 2010
Project schedule is dependent on execution of contract documents, issuance of Notice to Proceed and weather conditions during construction.
Project Funding
The project is funded through the reallocation of $3,500,000.00 from the 2007 revenue bond fund. The project is included in the 2009 Capital Improvement Program as well as the 2009 Rate Plan.
Action Request
Award the bid for Bid Number B1024 Project UT0705CS Wet Weather Storage Expansion for Pump Station PS09 to the low bidder Wildcat Construction Company Inc. in the amount of $1,444,400.00 and authorize the City Manager to execute the contract.