Memorandum
City of Lawrence
Engineering
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TO: |
David L. Corliss, Cynthia Boecker, Diane Stoddard, Jonathan Douglas |
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CC: |
Shoeb Uddin, Steve Lashley, David Cronin |
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FROM: |
Chuck Soules |
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DATE: |
August 7, 2008 |
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RE: |
Project No. PW0820 – 2008 Overlay Program, Phase 3 - City Bid No. 08066 August 12, 2008 Consent Agenda Item - Award Bid |
Please include the following item on the City Commission consent agenda for consideration at the August 12, 2008 meeting:
BACKGROUND:
On July 1, 2008 the City Commission approved proceeding with Phase 3 Mill, Overlay and Curb Repair Project with funding from the Capital Improvement Reserve Fund (pending bids). Bids were received on July 29, 2008; bid tab is attached. From January to July of this year oil prices have increased from $290/AC ton to $730/AC ton; AC oil prices increased again on August 1, 2008 increasing the bid for asphalt nearly 10%.
Following is the recommendation for award, and anticipated August/September AC oil increases:
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Bid |
Approx AC Increase |
Total Cost |
Funding |
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Base Bid |
KS Heavy Constr. |
$762,038.90 |
$60,000.00 |
$822,038.90 |
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|
ALT A (area including University Drive, 8th Street and 9th Street) |
Ks Heavy Constr. |
$210,180.70 |
$14,000.00 |
$224,180.70 |
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|
ALT B (Trail Road between Folks Road and Monterey Way, and Eldridge Street) |
R. D. Johnson |
$240,813.80 |
$13,000.00 |
$253,813.80 |
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|
ALT C (airport) |
R. D. Johnson |
$44,471.60 |
$5,400.00 |
$49,871.60 |
KU share approx $20,000 |
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ALT D (cemetery) |
LRM Industries |
$75,260.00 |
$10,000.00 |
$85,260.00 |
Cemetery Fund |
|
ALT E (speed cushions;8th & 9th) |
LRM |
$20,024.40 |
Concrete |
$20,024.40 |
Sidewalk & Traffic calming |
FUNDING:
|
ACCOUNTS |
FUNDS AVAILABLE |
BIDS |
Estimated Asphalt increase |
Est. Net Increase/Include C.O.’s |
Projected Final Cost |
|
|
1. Major Thoroughfare Bonds |
$ 450,000 (KLINK) |
$222,854.45 |
$54,000 |
$ 20,000 |
$243,000 |
$207,000/Bonded Not included in total |
|
2. KDOT KLINK Program |
$ 200,000 |
$200,000.00 |
-0- |
-0- |
$200,000 |
-0- |
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3. 214-3800-578-45-08 |
$ 525,000 (overlay) |
$491,995.60 |
$70,000 |
$ 50,000 |
$542,000 |
- $17,000 |
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4. 214-3800-578-45-10 |
$ 165,000 (curb repair) |
Yet to bid |
-0- |
-0- |
$165,000 |
-0- |
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5. 001-3000-570-45-08 |
$ 1,300,000 (overlay) |
$987,185.20 |
$140,000 |
$ 175,000 * |
$1,163,000 |
$137,000 |
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6. 001-3000-570-45-10 |
$ 500,000 (curb repair) |
Yet to bid |
-0- |
-0- |
$500,000 |
-0- |
|
7. 001-3000-570-45-14 |
$ 300,000 (crack sealing) |
$226,500.00 |
-0- |
-0- |
$230,000 |
$70,000 |
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8. 505-3900-579-45-10 |
$ 140,000 (curb repair) |
Yet to bid |
-0- |
-0- |
$140,000 |
-0- |
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9.Transfer – Stormwater to Gen Fund |
$ 400,000 |
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|
|
|
$400,000 |
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10.Sales Tax Reserve |
$850,000 microsurfacing) |
Yet to bid |
-0- |
-0- |
$850,000 |
-0- |
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TOTAL |
$ 4,830,000 |
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Approximate Amount Available |
$590,000 |
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* Include 6th Street Change Order
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TOTAL Base Bid Plus Alternate A & B |
$ 1,300,033.40 |
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City Share/Airport |
$ 29,871.60 |
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|
|
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$ 1,329,905.00 |
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|
|
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Less Capital Improvement Reserve |
$ 750,000.00 |
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|
|
|
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$ 579,905.00 |
which can be paid with available funds from Street Maintenance Program |
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ACTION REQUESTED:
Approve recommendations for award of Phase III Project and $750,000 in funding to be paid from the Capital Improvement resolution fund.
Respectfully submitted,
Charles F. Soules, P.E.
Director of Public Works
Attachments: Petition for 8th & 9th Street Speed Cushions