City of Lawrence

Public Works Department

MEMORANDUM

 

DATE:           June 4, 2008

 

TO:              David L. Corliss

          City Manager

 

FROM:          Steven M. Lashley, P.E.

                   Project Engineer – Infrastructure Management

 

On June 3, 2008 the City of Lawrence opened proposals for the following:  

 

City Bid No. B08050

- Project No. PW0809 – 2008 Overlay Program, Phase 2 (Base Bid Section 1)

- Project No. 25-GI4-807(C) – 18th and Louisiana Raised Crosswalk (Base Bid Section 2)

- Project No. PW0809 – 2008 Overlay Program, Phase 2 (Alternate Bid Section)

 

VENDOR

TOTAL BID

Engineer’s Estimate:

     Base Bid Grand Total (Section 1 & 2)

     Alternate Bid Section

 

$857,768.50

$232,100.00

LRM Industries, Inc.:

     Base Bid Grand Total (Section 1 & 2)

     Alternate Bid Section

 

$793,117.90

$217,665.30

Asphalt Improvement Co.:

     Base Bid Grand Total (Section 1 & 2)

     Alternate Bid Section

 

$822,646.53

$223,462.75

 

Project Description.  The 2008 Overlay Program Phase 2 project is part of the city’s annual contracted pavement maintenance program.  This contract includes milling and overlaying streets that include Massachusetts St from North Park to 23rd St, 19th St from Massachusetts to Tennessee and from Alabama to Naismith, and Louisiana St from 17th to 19th as part of the Base Bid.  Alternate Bid milling and overlaying locations include Kansas from Montana to Utah, Montana from Kansas to Park Hill Terrace, Ohio from north of Dakota to Kansas, Oklahoma from Montana to Utah, Park Hill Terrace from Montana to Louisiana, and Vermont from 23rd to Montana.  Also, the Base Bid contract includes the construction of a Raised Crosswalk across Louisiana Street immediately south of the 18th & Louisiana intersection.

 

Project History.  The city’s annual pavement maintenance program was reviewed and approved by City Commission on March 11, 2008.  Of the various program projects, the 2008 Crack Seal Program and the 2008 Overlay Program Phase 1 are currently in the construction phase, and the KLINK overlay of Iowa from 23rd to north of 31st has been bid and nearing the construction phase.  Other programs such as Microsurfacing, Concrete Curb and Gutter Replacement, and Chip and Seal are also planned for this construction season.  The 18th & Louisiana Raised Crosswalk on Louisiana Street between 18th and 19th was approved as part of Resolution 6728 on July 17, 2007.

 

Project Details.  The project includes milling the existing pavement, patching deteriorated areas, placing a 2-inch overlay pavement, installing concrete around valves and manholes in the pavement, and pavement marking.  Contract provisions include closures on 19th St from Alabama to Naismith in conjunction with current closures at 19th and Louisiana; maintaining traffic on 19th from Tennessee to Massachusetts; partial street closures on Louisiana once the 19th and Louisiana intersection work (separate contract) is open to traffic; and maintaining two-way traffic on Massachusetts.

 

Completed plans were developed in-house by City staff.

 

Project Funding.  The pavement maintenance program is funded from several sources including the general fund, gas tax funds, sales tax reserve, and capital improvement reserve accounts.  This contract will be funded from the general fund amount of $650,000 and from the gas tax fund amount of $338,000.  The contract includes an asphalt index which may require change order(s) based on the increases/decreases in asphalt oil pricing.  The contract bid unit price per ton of asphalt will be adjusted based on these fluctuations.

 

The cost for the Raised Crosswalk will be paid for with general obligation bonds in the amount of $23,600.

 

Action Request.  Approve bid from LRM Industries, Inc. for combined Projects PW0809 (Section 1) and 25-GI4-807(C) (Section 2) in the amount of $793,117.90 (Base Bid Grand Total - Sections 1 & 2) provided the contractor can meet the terms established in the contract documents.

 

Approve bid from LRM Industries, Inc. for Alternate Bid Section of Project PW0809 in the amount of $217,665.30 provided the contractor can meet the terms established in the contract documents.

 

 

Attachment:  Bid Tab & Location Map

 

cc:      Cynthia Boecker        Chuck Soules            Alan Landis     Tammy Bennett

          Diane Stoddard         Bobbie Walthall         Frank Reeb