Memorandum

City of Lawrence

Public Works Department

 

TO:

Dave Corliss, City Manager

Debbie Van Saun, Asst. City Manager

FROM:

Dena Mezger, Asst. Public Works Director

CC:

Charles Soules, Public Works Director

Date:

August 8, 2007

RE:

August 14, 2007 Agenda Item

 

Please include the following item on the City Commission consent agenda for consideration at the August 14, 2007 meeting:

Approval of Change Order No. 1 for KLINK Resurfacing Contract – Project No.1-SR1-107(S) Total change order amount is $8,281.20 for additional milling and leveling course material.

 

Project History.  The KLINK program is an annual road maintenance contract that is partially funded by KDOT for use on state routes within the city. This year’s project was the milling, patching and resurfacing of Iowa from 6th St to Yale and from Irving Hill Road to 23rd St. The contract was awarded to LRM on June 5, 2007 for $478,963.74. State funding covers $200,000 of the cost.

Project Details. The leveling course material was needed to provide a smoother temporary driving surface on Iowa while patching was underway, prior to final surfacing. The additional milling was requested by city staff to assist Street Division crews in repairing and repaving the east Iowa frontage road south of 29th St. Having the contractor use the large milling machine that was already in the area was determined to be an efficient way to expedite the work that has been needed for some time. The city’s equipment is much smaller and would have taken much longer to accomplish the work.

 

Project Status.  The project was complete as of August 2, 2007. Final quantities for the remainder of the project are being compiled and a final summary of costs will be provided in the near future. A final change order may be required to reconcile all of the actual quantities used with the bid quantities.

 

Project Funding. The KLINK project is funded from general obligation bond proceeds and state funding. The additional leveling course costs will be included in the bond funding. However, the milling portion of this change order is funded from other overlay program funds since it was not part of the actual KLINK project scope.

 

Action Request.  Public Works staff requests approval of Change Order No. 1 in the amount of $8,821.20.

 

Respectfully Submitted,

 

Dena E. Mezger, P.E.

Asst. Public Works Director

 

Attachment – Change Order No. 1