CITY COMMISSION

MEETING AGENDA

September 4, 2018 - 5:45 p.m.

(Posted on webpage at 5:10 p.m. on 08/30/18)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

09/04/18 @ 1:35 p.m.:

·         Added additional correspondence to Regular Agenda Item No. 3 - Consider adopting Resolution No. 7263, establishing October 2, 2018 as the public hearing date for the formation of a benefit district for the construction of Queen’s Road and the formation of a benefit district for the signalization of 6th Street and Queen’s Road.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.

RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

 

 

1.

Receive presentation from Haskell Indian Nations University regarding the Keeping Legends Alive Event on September 21 – 22, 2018.

 

 

 

B.

CONSENT AGENDA: Play Video >


Moved by Commissioner Herbert, seconded by Commissioner Ananda, to approve the consent agenda as below except for item 13. Motion carried unanimously.
Play Video >


NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

 

1.

Approve City Commission meeting minutes from 08/21/18.

 

 

2.

Receive minutes from various boards and commissions:

 

 

 

Affordable Housing Advisory Board meeting of 07/09/18

 

Building Code Board of Appeals meeting of 07/11/18

 

Human Relations Commission meeting of 05/17/18

 

Mechanical Code Board of Appeals meeting of 06/28/18

 

Public Health Board meeting of 06/18/18

 

Social Services Funding Advisory Board meeting of 05/22/18

 

Sustainability Advisory Board meeting of 07/11/18

 

 

3.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

4.

Approve licenses as recommended by the City Clerk’s Office.

 

 

5.

Bid and purchase items:

 

 

 

a)

Authorize the City Manager to execute Supplemental Agreement No. 5 to the existing Engineering Services Agreement, in the amount of $619,742 with TREKK Design Group, LLC for CIP UT9909 Rapid Inflow and Infiltration Reduction.   Staff Memo & Attachments

 

 

 

 

b)

Authorize the City Manager to execute the Engineering Services Agreement for RFP #R1810, CIP UT1892CIP Naismith Valley Interceptor and Pump Station 8 Abandonment, with Black & Veatch, in the amount of $118,425.   Staff Memo & Attachments

 

 

 

6.

Adopt on first reading Ordinance No. 9559, amending the term expirations so that no more than two-fifths of the Affordable Housing Advisory Board’s terms shall expire each year (approved by AHAB 11-0 on 08/13/18).   Staff Memo & Attachments

 

 

 

7.

Adopt on second and final reading, the following ordinance(s):

 

 

 

 

a)

Ordinance No. 9561, to rezone (Z-18-00242) approximately 0.27 acres from RSO (Single-Dwelling Residential-Office) District to CS (Commercial Strip) District, located at 1710 W 7th St and 1711 W 6th St. (PC Item 3A; approved 9-0 on 7/25/18)

 

 

 

 

b)

Ordinance No. 9557, amending Section 4-113 and repealing Section 4-206 of the Code of the City of Lawrence, removing the restriction on location for the sale of alcohol and cereal malt beverage within 400 feet of a school or church.

 

 

 

8.

Approve a request to install approximately 3,369 square feet of artificial turf for a fenced outdoor play area associated with a Site Plan, SP-18-00356, for Woof’s, a dog day care/kennel use, at 1519 W. 23rd Street.  Submitted by Ben Moore Studio, LLC for Westgate, LC and Radol, LC property owners of record.    Staff Memo & Attachments  

 

 

9.

Approve a Text Amendment, TA-18-00199, to the City of Lawrence Land Development Code, Articles 8 and 13, to update requirements for recording subdivision documents with the Douglas County Register of Deeds Office and adopt on first reading, joint Ordinance No. 9515/County Resolution No. ____, and Ordinance No. 9562. Initiated by Planning Commission on 5/23/18. (PC Item 3; approved 10-0 on 6/27/18)   Staff Memo & Attachments

 

 

10.

Accept the dedication of utility easements on thirteen lots at the Cedar Grove Development in West Lawrence.    Staff Memo & Attachments

 

 

11.

Approve Cost-Sharing Agreement with the University of Kansas for the 19th  Street and Iowa Street Pedestrian Tunnel Project and the 19th Street Reconstruction Project.   Staff Memo & Attachments

 

 

12.

Approve Amendment to the Memorandum of Understanding between the University of Kansas and City of Lawrence to share costs regarding the installation of a new 12” diameter water main on the north side of 19th Street from Stewart Avenue to Naismith Drive.   Staff Memo & Attachments

 

 

13.

Authorize the City Manager to execute a Second Amendment License Agreement, permitting Larsen and Associates, Inc., a Kansas corporation, to install one (1) additional monitoring well (for a total of 5) within the City's rights of way near the intersection of 23rd Street and Naismith Drive in order to assess possible groundwater and soil contamination in the area.    Staff Memo & Attachments Play Video >

Moved by Commissioner Ananda, seconded by Commissioner Herbert, to authorize the City Manager to execute a Second Amendment License Agreement, permitting Larsen and Associates, Inc., a Kansas corporation, to install one (1) additional monitoring well (for a total of 5) within the City's rights of way near the intersection of 23rd Street and Naismith Drive in order to assess possible groundwater and soil contamination in the area. Motion carried unanimously.
Play Video >

 

 

14.

Receive recommendations from the Public Incentives Review Committee and adopt Resolution No. 7257, authorizing the issuance of up to $3,000,000 in Industrial Revenue Bonds for Heritage Tractor to obtain a sales tax exemption on construction materials for rebuilding their facility at 1110 E. 23rd Street.    Staff Memo & Attachments

 

 

15.

Approve Affordable Housing Advisory Board amended bylaws as approved by the Board at its August 13, 2018 meeting (approved by AHAB 11-0 on 08/13/18).   Staff Memo & Attachments

 

 

 

 

 

C.

PUBLIC COMMENT: Play Video >


ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.

REGULAR AGENDA ITEMS:

 

 

1.

Conduct a public hearing regarding a distance limitation waiver for Basil Leaf Café, located at 616 W. 9th Street.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Conduct public hearing.  Find that the proximity of the sale of alcohol by Basil Leaf Café is not adverse to the public welfare of safety and grant a distance limitation waiver, if appropriate.

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to open the public hearing. Motion carried unanimously.
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Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to close the public hearing. Motion carried unanimously.
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Moved by Commissioner Herbert, seconded by Commissioner Ananda, to find that the proximity of the sale of alcohol by Basil Leaf Café is not adverse to the public welfare or safety and grant a distance limitation waiver. Motion carried unanimously.
Play Video >

 

 

2.

Conduct a public hearing regarding distance limitation waiver request for the Lawrence Arts Center’s Fall Fundraiser event being held on Saturday, October 20, 2018 from 12:00 p.m. to 11:30 p.m. The public hearing would apply to the 900 block of New Hampshire Street.  Consider adopting Ordinance No. 9556, allowing for the sale, possession, and consumption of alcohol on the public right-of-way in the 900 block of New Hampshire Street on Saturday, October 20, 2018, from 12:00 p.m. – 11:30 p.m., during the event.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Conduct public hearing.  Find that the proximity of the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety and grant a distance limitation waiver, and adopt on first reading, Ordinance No. 9556, allowing for the sale, possession, and consumption of alcohol on the public right-of-way in the 900 block of New Hampshire Street on Saturday, October 20, 2018, from 12:00 p.m. – 11:30 p.m., during the event, if appropriate.

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to open the public hearing. Motion carried unanimously.
Play Video >

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to close the public hearing. Motion carried unanimously.
Play Video >

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to find that the proximity of the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety and grant a distance limitation waiver, and adopt on first reading, Ordinance No. 9556, allowing for the sale, possession, and consumption of alcohol on the public right-of-way in the 900 block of New Hampshire Street on Saturday, October 20, 2018, from 12:00 p.m. – 11:30 p.m., during the event. Motion carried unanimously.
Play Video >

 

 

3.

Consider adopting Resolution No. 7263, establishing October 2, 2018 as the public hearing date for the formation of a benefit district for the construction of Queen’s Road and the formation of a benefit district for the signalization of 6th Street and Queen’s Road.   Staff Memo & Attachments - Updated 09/04/18 Play Video >

 

 

 

ACTION:

Adopt Resolution No. 7263, establishing October 2, 2018 as the public hearing date for the formation of a benefit district for the construction of Queen’s Road and the formation of a benefit district for the signalization of 6th Street and Queen’s Road, if appropriate.

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to adopt Resolution No. 7263, Option 1, including a City at large contribution of $290,000, establishing Tuesday, October 2, 2018, for a public hearing on the creation of a benefit district for the construction of Queens Road and a benefit district for the signalization of the intersection at 6th Street and Queens Road. Motion carried unanimously.
Play Video >

 

 

 

4.

Receive report from MSW Consultants on the downtown solid waste shared dumpster service and consider approving the proposed downtown solid waste shared dumpster rate model.    Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Receive report and approve the proposed downtown solid waste share dumpster rate model.  Provide direction on the resolution of past downtown solid waste shared container custom billing discrepancies, if appropriate.

 

 

 

5.

Direct staff regarding the use of the additional $200,000 allocated to the Housing Trust Fund budget for 2018.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Direct staff as appropriate.

Moved by Vice Mayor Larsen, seconded by Commissioner Soden, to send to the Affordable Housing Advisory Board for the purpose of creating a Request for Proposal that would allow those non-capital programs, that were excluded from the 2018 application process, to apply for a grant. Motion carried unanimously.
Play Video >

 

 

 

 

 

 

 

 

E.

COMMISSION ITEMS: Play Video >

Commissioner Soden asked staff if the City’s janitorial service contracts are public record.

Commissioners thanked Finance Director Bryan Kidney for his service to the City and wished him well in his new endeavors.

Vice Mayor Larsen asked if staff could look at options for linking video from previous meetings to current agenda items with related topics.

Commissioner Soden stated her interest in the City Commission providing input on the body camera policy.

 

 

 

 

 

F.

CITY MANAGER’S REPORT:    Report & Attachments Play Video >

 

 

 

 

 

G.

CALENDAR:    Meeting List Play Video >

 

 

 

·          

City Commissioners are invited to attend a private reception at the Chancellor’s residence, Saturday, September 1, 4:00 – 5:30 p.m.  This is a private, invitation only event, with RSVPs required.

 

 

 

·          

City offices closed Monday, September 3 in observance of Labor Day.

 

 

 

·          

Ribbon Cutting for the Don and Bev Gardner Center for Great Futures (Boys and Girls Club Teen Center), Thursday, September 6, 4:00 p.m.  Location:  2910 Haskell Avenue.

 

 

 

·          

Lawrence Chamber of Commerce Annual Taste of Lawrence, Thursday, September 6, 4:00 – 7:00 p.m.  Location:  Meadowbrook Apartments.

 

 

 

 

·          

Lawrence Schools Foundation Community Education Breakfast, September 7, 7:30 a.m.  Location:  DoubleTree by Hilton, 200 McDonald Drive.

 

 

 

 

·          

Lawrence Douglas County Valor First Responder Awards and Appreciation Dinner, Friday, September 7, 5:30 p.m. (social), 6:30 p.m. (welcome/dinner), 7:30 p.m. (awards).  Location:  DoubleTree by Hilton, 200 McDonald Drive.

 

 

 

·          

Commissioners are invited to attend the Ninth Annual Law and Order Sunday, sponsored by Heritage Baptist Church, 1781 E. 800 Road, Lawrence, KS.  The service will begin at 10:30 a.m. and each law enforcement officer and public official present will be recognized.

 

 

 

·          

“Housing in Lawrence and Douglas County Today:  A Public/Private Partnership” public event, Thursday, September 13, 5:30 p.m. (social hour), 6:15 p.m. program.  Location:  Cider Gallery, 810 Pennsylvania Street.   Flyer

 

 

 

·          

Joint City/County/USD 497 meeting, Wednesday, September 19, 3:00 – 5:30 p.m.  Location:  Flory Meeting Hall, Douglas County Fairgrounds, 2120 Harper Street.    Agenda

 

 

 

 

·          

Keeping Legends Alive Event (September 21/22) – a national gathering at Haskell Indian Nations University honoring the legacy of those who served our country and recreating the largest gathering of tribal people in Lawrence, Kansas in 1926 when the first tribal World War I Memorial -the Haskell Stadium and Arch – was dedicated.    Event Information

 

 

 

·          

Chapel Hill-Carrboro North Carolina Chamber of Commerce Inter-City Visit and Leadership Conference Reception, Sunday, September 23, 5:00 -7:00 p.m.  Location:  DeBruce Center, 1647 Naismith Drive.

 

 

 

·          

2018 Annual League of Kansas Municipalities Conference, October 6 – 8.  Location:  Maner Conference Center/Capitol Plaza Hotel, Topeka, KS.

 

 

 

·          

Commissioners are invited to join the Douglas County Commission and the Lawrence Douglas County Planning Commission for a presentation of Plan 2040:  The Comprehensive Plan for the City of Lawrence and Unincorporated Douglas County on Friday, October 19, 12:00 – 2:00 p.m., during the Lawrence Douglas County Planning Commission Orientation session.

 

 

 

 

September 2018

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Mon

Tue

Wed

Thu

Fri

Sat

 

 

 

 

 

 

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3

4

5

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7

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9

10

11

12

13

14

15

16

17

18

19

20

21

22

23/30

24

25

26

27

28

29

 

October 2018

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

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31

 

 

 

 

 

 

 

 

H.

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

 

Affordable Housing Advisory Board

Two positions are due to expire 12/31/18 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

 

Aviation Advisory Board

One vacancy for a position that expired 05/31/18.  This position is designated for a representative from the University of Kansas.

 

Community Development Advisory Committee

Two positions, designated for low/mod representatives, are due to expire 09/30/18 and will be eligible for reappointment to additional terms. Two additional vacancies for at-large positions expire 09/30/18 and 09/30/20.

 

Contractor Licensing Board

One vacancy for a position that expired 12/31/17. This position is designated for a Residential Contractor. One additional position is due to expire 12/31/18 and will not be eligible for reappointment. Eligibility requirements exist for this board. This board will be going through restructuring in the next year.

 

eXplore Lawrence Governing Board

Three positions are due to expire 12/31/18 and will be eligible for reappointment to additional terms. One vacancy for a position that is designated for the sports/recreational industry and expires 12/31/20.  There are eligibility requirements for this board.

 

Homeless Issues Advisory Committee

One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

 

Hospital Board

Three positions are due to expire 09/30/18. One position is eligible for reappointment to an additional term and two positions will not be eligible for reappointment.

 

Human Relations Commission

One vacancy for a position that expires 09/30/18.  Four additional positions are due to expire 09/30/18 and all will be eligible for reappointment to additional terms.

 

Jayhawk Area Agency on Aging

One position is due to expire 09/30/18 and will not be eligible for reappointment.

 

Lawrence Douglas County Advocacy Council on Aging

Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position is vacant.

 

Mental Health Board

One position expired 04/30/17.

 

Plumbing Code Board of Appeals

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. This board will be going through restructuring in the next year.

 

Public Transit Advisory Committee

Two positions are due to expire 12/31/18 and are not eligible for reappointment to additional terms.

 

Senior Resource Center for Douglas County, Inc., Governing Board

One vacancy for a position that expired 12/31/17. Two additional positions are due to expire 12/31/18. One position will be eligible for reappointment to an additional term and one position will not be eligible for reappointment.

 

Social Service Funding Advisory Board

Three positions are due to expire 08/31/18 and all will be eligible for reappointment to additional terms. One vacancy for a position that expires 08/31/19.

 

Sustainability Advisory Board

Four positions are due to expire 12/31/18. Two of these positions will be eligible for reappointment to additional terms and two positions will not be eligible for reappointment.

 

Transportation Commission

Three positions are due to expire 12/31/18 and all will be eligible for reappointment to additional terms.

 

 

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to adjourn at 9:17 p.m. Motion carried unanimously.
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