CITY COMMISSION

MEETING AGENDA

August 21, 2018 - 5:45 p.m.

(Posted on webpage at 4:45 on 08/16/18)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

08/21/18 @ 10:45 a.m.:

·         Updated the staff memo and revised the language on Consent Agenda Item No. 6-b  - Waive the requirement to rebid Bid No. B1843, 2018 Traffic Calming Project (CIP# 17E8), and award bid to Phillips Construction KC, LLC in the amount of $83,900, which upon the City Engineer’s review is confirmed to be a responsive bid;

·         Added the executed agreement to Regular Agenda Item No. 2 - Consider authorizing the City Manager to execute a contract for professional consulting services with Houseal Lavigne Associates to complete the Downtown Master Plan and consider adopting Resolution No. 7262,  establishing a Steering Committee;

·         Added the executed agreement to Regular Agenda Item No. 3 – a - Consider authorizing the City Manager to execute an Architectural Services Agreement with Hoefer Wysocki, in the amount of $1,348,800, for design services; and

·         Amended the language on Regular Agenda Item No. 4, relating to the Memorandum of Understanding between the City of Lawrence and the Lawrence Police Officers’ Association - to close the public hearing.

 

08/20/18 @ 5:07 p.m.:

·         Added the agreement to the staff memo on Regular Agenda Item No. 3 - a - Consider authorizing the City Manager to execute an Architectural Services Agreement with Hoefer Wysocki, in the amount of $1,348,800, for design services.

 

08/20/18 @ 2:50 p.m.:

·         Added correspondence to Consent Agenda Item No. 11 - Initiate a Text Amendment, TA-18-00385, to the City of Lawrence Land Development Code to incorporate a stream corridor protection article, and direct staff to develop an ordinance that will outline a process to permit and review development in accordance with this amendment;

·         Added correspondence to Regular Agenda Item No. 2 - Consider authorizing the City Manager to execute a contract for professional consulting services with Houseal Lavigne Associates to complete the Downtown Master Plan and consider adopting Resolution No. 7262,  establishing a Steering Committee; and

·         Updated the City Manager’s Report.

 

08/17/18 @ 4:05 p.m.:

·         Updated the staff memo to add the unsigned agreement to Regular Agenda Item No. 2 - Consider authorizing the City Manager to execute a contract for professional consulting services with Houseal Lavigne Associates to complete the Downtown Master Plan and consider adopting Resolution No. 7262,  establishing a Steering Committee; and

·         Changed the description and the action on Regular Agenda Item No. 4 relating to the Memorandum of Understanding between the City of Lawrence and the Lawrence Police Officers’ Association.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.

RECOGNITION/PROCLAMATION/PRESENTATION:

 

 

1.

None.

 

 

 

 

B.

CONSENT AGENDA: Play Video >


NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

A member of the public requested removal of item 2 for a separate vote.

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to approve the consent agenda as below except for item 2. Motion carried unanimously.
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1.

Approve City Commission meeting minutes from 08/14/18.

 

 

2.

Receive minutes from various boards and commissions: Play Video >

 

 

 

Aviation Advisory Board meeting of 05/17/18

 

Electrical Code Board of Appeals meetings of 06/28/18 and 07/12/18

 

Fire Code Board of Appeals meeting of 06/20/18

 

Public Incentives Review Committee meeting of 04/23/18

 

Public Transit Advisory Committee meeting of 06/11/18

Moved by Commissioner Ananda, seconded by Commissioner Herbert, to receive minutes. Motion carried unanimously.
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3.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

4.

Approve licenses as recommended by the City Clerk’s Office.

 

 

5.

Approve appointments as recommended by the Mayor.

 

 

6.

Bid and purchase items

 

 

 

a)

Approve the purchase of one (1) split body refuse truck from Houston Freightliner Inc. utilizing the HGAC cooperative contract in an amount of $173,702.00.   Bid Memo & Attachments

 

 

 

 

b)

Waive the requirement to rebid Bid No. B1843, 2018 Traffic Calming Project (CIP# 17E8), and award bid to Phillips Construction KC, LLC in the amount of $83,900, which upon the City Engineer’s review is confirmed to be a responsive bid.    Award Bid No. B1843, 2018 Traffic Calming Project (PW17E8), to Phillips Construction KC, LLC, in the amount of $83,900.   Staff Memo & Attachments

 

 

 

7.

Adopt on first reading, Ordinance No. 9557, amending Section 4-113 and repealing Section 4-206 of the Code of the City of Lawrence, removing the restriction on location for the sale of alcohol and cereal malt beverage within 400 feet of a school or church.    Staff Memo & Attachments

 

 

 

8.

Adopt on second and final reading, Ordinance No. 9519, allowing the sale, possession and consumption of alcohol on the public right-of-way on Saturday, September 22, 2018 from 6:00 p.m. to 10:00 p.m. in the 700 block of Mississippi Street for the Old West Lawrence Neighborhood Association Block Party event.

 

 

 

9.

Approve an extension request for the Final Development Plan for Miracon Plaza Planned Commercial Development - Phase 1 [FDP-01-02-07, FDP-14-00397] generally located at the northeast corner of Wakarusa Drive and Clinton Parkway, 2240 Wakarusa Drive, per Section 20-1304 (e)(vii) of the Land Development Code. Submitted by Timothy W. Schmidt of OFF-PISTE, Inc., property owner of record. The approved plan proposes construction of a two-story retail/office/bank building containing approximately 8,000 square feet and associated site improvements. The request proposes extension of the approval for this project for an additional 24 months.   Staff Memo & Attachments

 

 

10.

Approve a request to rezone, Z-18-00242, approximately 0.27 acres from RSO (Single-Dwelling Residential-Office) District to CS (Commercial Strip) District, located at 1710 W. 7th Street and 1711 W. 6th Street and adopt on first reading, Ordinance No. 9561. Submitted by Casey’s Retail Company on behalf of Harold Shephard and James W Vantuyl, property owners of record (PC Item 3A; approved 9-0 on 7/25/18).   Staff Memo & Attachments

 

 

11.

Initiate a Text Amendment, TA-18-00385, to the City of Lawrence Land Development Code to incorporate a stream corridor protection article, and direct staff to develop an ordinance that will outline a process to permit and review development in accordance with this amendment.   Staff Memo & Attachments     Correspondence - Added 08/20/18

 

 

12.

Authorize the Mayor to sign a Release of Lien for Lawrence Community Housing Trust properties at 1230 Laura Avenue and 2509 Ryan Court.    Staff Memo

 

 

 

 

 

C.

PUBLIC COMMENT: Play Video >


ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.

REGULAR AGENDA ITEMS:

 

 

1.

Consider authorizing the following Transportation Alternatives Grant Applications:    Staff Memo & Attachments

 

 

 

a)

6th Street  Shared Use Path – Monterey Way to Wisconsin Street, with a priority of one in its application;

 

b)

Safe Routes to School Phase II, with a priority of two in its application; and

 

c)

Lawrence Loop Shared Use Path – 8th Street to 11th Street and 29th Street/Haskell Avenue gap with a priority of three in its application. Play Video >

 

 

 

ACTION:

Authorize staff to submit Transportation Alternative Grant applications, and adopt Resolution No. 7258, Resolution No. 7260, and Resolution No. 7259, if appropriate.

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to authorize staff to submit Transportation Alternative Grant applications; and, adopt Resolution No. 7258, Resolution No. 7260, and Resolution No. 7259. Motion carried unanimously.
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2.

Consider authorizing the City Manager to execute a contract for professional consulting services with Houseal Lavigne Associates to complete the Downtown Master Plan and consider adopting Resolution No. 7262,  establishing a Steering Committee to advise, review, and provide feedback to the consultant, within the framework of the project scope, throughout the process for drafting the Downtown Master Plan.     Staff Memo & Attachments - Updated 08/21/18        Correspondence - Added 08/20/18 Play Video >

 

 

 

ACTION:

Authorize the City Manager to execute a contract for professional consulting services with Houseal Lavigne Associates to complete the Downtown Master Plan and adopt Resolution No. 7262, establishing a Steering Committee, if appropriate.

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to authorize the City Manager to execute a contract for professional consulting services with Houseal Lavigne Associates to complete the Downtown Master Plan; and, adopt Resolution No. 7262 with the following changes to the Steering Committee – one member representing the Oread Neighborhood, a member from the Lawrence Chamber of Commerce appointed by the Chamber, and a member from the Affordable Housing Advisory Board (AHAB) appointed by AHAB. Motion carried unanimously.
Play Video >

 

 

3.

Consider the following items related to the Police Facility, Phase I, Project PD1803CIP:

 

 

 

a)

Consider authorizing the City Manager to execute an Architectural Services Agreement with Hoefer Wysocki, in the amount of $1,348,800, for design services.    Staff Memo & Attachments - Updated 08/20/18

 

 

 

b)

Consider authorizing staff to proceed with issuing a Request for Proposals for Construction Manager at Risk Services. Play Video >

 

 

 

ACTION:

Authorize the City Manager to execute an Architectural Services Agreement with Hoefer Wysocki, in the amount of $1,348,800, and authorize staff to proceed with issuing a Request for Proposals for Construction Manager at Risk Services for the Police Facility Phase 1 Project PD1803CIP, if appropriate.

Moved by Commissioner Soden, seconded by Commissioner Herbert, to authorize the City Manager to execute an Architectural Services Agreement with Hoefer Wysocki, in the amount of $1,348,800, and authorize staff to proceed with issuing a Request for Proposals for Construction Manager at Risk Services for the Police Facility Phase 1 Project PD1803CIP. Motion carried unanimously.
Play Video >

 

 

 

4.

Close public hearing, continued from August 21, 2018.  Consider approving an agreement with the members of the Lawrence Police Officers’ Association for the term of January 1, 2019 through December 31, 2020 and consider authorizing the Mayor to execute the agreement.     Staff Memo & Attachments - Added 08/17/18          PowerPoint Presentation - Added 08/22/18

 

Continue public hearing from August 14, 2018 for the purpose of receiving explanation and supporting documentation related to proposals from the City of Lawrence and members of the Lawrence Police Officers’ Association concerning wages and/or fringe benefits and/or working conditions and render a decision by accepting one party’s proposal.    Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Close public hearing.  Approve an agreement with the members of the Lawrence Police Officers’ Association for the term of January 1, 2019 through December 31, 2020 and authorize the Mayor to execute the agreement, if appropriate.

 

Conduct public hearing.  The City Commission shall render its decision by accepting one party’s proposal.  The City Commission’s decision shall be final and binding.

Moved by Commissioner Soden, seconded by Commissioner Ananda, to close the public hearing.
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Moved by Commissioner Ananda, seconded by Commissioner Herbert, to approve an agreement with the members of the Lawrence Police Officers’ Association for the term of January 1, 2019 through December 31, 2020 and authorize the Mayor to execute the agreement. Motion carried unanimously.
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E.

COMMISSION ITEMS:

 

 

 

 

 

F.

CITY MANAGER’S REPORT:        Report & Attachments - Updated 08/20/18 Play Video >

 

 

 

 

 

G.

CALENDAR:      Meeting List Play Video >

 

 

 

·          

39th Basic Police Recruit Academy Graduation, Friday, August 17, 4:00 p.m.   Location:  Lawrence Arts Center, 940 New Hampshire Street.

 

 

 

·          

City Commissioners are invited to attend a private reception at the Chancellor’s residence, Saturday, September 1, 4:00 – 5:30 p.m.  This is a private, invitation only event, with RSVPs required.

 

 

 

·          

City offices closed Monday, September 3 in observance of Labor Day.

 

 

 

·          

Ribbon Cutting for the Don and Bev Gardner Center for Great Futures (Boys and Girls Club Teen Center), Thursday, September 6, 4:00 p.m.  Location:  2910 Haskell Avenue.

 

 

 

·          

Lawrence Chamber of Commerce Annual Taste of Lawrence, Thursday, September 6, 4:00 – 7:00 p.m.  Location:  Meadowbrook Apartments.

 

 

 

 

·          

Lawrence Schools Foundation Community Education Breakfast, September 7, 7:30 a.m.  Location:  DoubleTree by Hilton, 200 McDonald Drive.

 

 

 

 

·          

Lawrence Douglas County Valor First Responder Awards and Appreciation Dinner, Friday, September 7, 5:30 p.m. (social), 6:30 p.m. (welcome/dinner), 7:30 p.m. (awards).  Location:  DoubleTree by Hilton, 200 McDonald Drive.

 

 

 

·          

Commissioners are invited to attend the Ninth Annual Law and Order Sunday, sponsored by Heritage Baptist Church, 1781 E. 800 Road, Lawrence, KS.  The service will begin at 10:30 a.m. and each law enforcement officer and public official present will be recognized.

 

 

 

·          

“Housing in Lawrence and Douglas County Today:  A Public/Private Partnership” public event, Thursday, September 13, 5:30 p.m. (social hour), 6:15 p.m. program.  Location:  Cider Gallery, 810 Pennsylvania Street.   Flyer

 

 

 

·          

Joint City/County/USD 497 meeting, Wednesday, September 19, 3:30 – 5:30 p.m.  Location:  Flory Meeting Hall, Douglas County Fairgrounds, 2120 Harper Street.

 

 

 

·          

Chapel Hill-Carrboro North Carolina Chamber of Commerce Inter-City Visit and Leadership Conference Reception, Sunday, September 23, 5:00 -7:00 p.m.  Location:  DeBruce Center, 1647 Naismith Drive.

 

 

 

·          

2018 Annual League of Kansas Municipalities Conference, October 6 – 8.  Location:  Maner Conference Center/Capitol Plaza Hotel, Topeka, KS.

 

 

 

·          

Commissioners are invited to join the Douglas County Commission and the Lawrence Douglas County Planning Commission for a presentation of Plan 2040:  The Comprehensive Plan for the City of Lawrence and Unincorporated Douglas County on Friday, October 19, 12:00 – 2:00 p.m., during the Lawrence Douglas County Planning Commission Orientation session.

 

 

 

 

August 2018

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

 

 

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

 

 

September 2018

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

 

 

 

 

 

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23/30

24

25

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28

29

 

 

 

 

 

H.

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

 

Affordable Housing Advisory Board

Two positions are due to expire 12/31/18 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

 

Aviation Advisory Board

One vacancy for a position that expired 05/31/18.  This position is designated for a representative from the University of Kansas.

 

Community Development Advisory Committee

One vacancy designated for a low/mod representative, for a position that expired 09/30/18. Two additional positions, designated for low/mod representatives, are due to expire 09/30/18 and will be eligible for reappointment to additional terms. There is an additional vacancy for an at-large position that expires 09/30/20.

 

Contractor Licensing Board

One vacancy for a position that expired 12/31/17. This position is designated for a Residential Contractor. One additional position is due to expire 12/31/18 and will not be eligible for reappointment. Eligibility requirements exist for this board. This board will be going through restructuring in the next year.

 

eXplore Lawrence Governing Board

Three positions are due to expire 12/31/18 and will be eligible for reappointment to additional terms. One vacancy for a position that is designated for the sports/recreational industry and expires 12/31/20.  There are eligibility requirements for this board.

 

Homeless Issues Advisory Committee

One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

 

Hospital Board

Three positions are due to expire 09/30/18. One position is eligible for reappointment to an additional term and two positions will not be eligible for reappointment.

 

Human Relations Commission

One vacancy for a position that expires 09/30/18.  Four additional positions are due to expire 09/30/18 and all will be eligible for reappointment to additional terms.

 

Jayhawk Area Agency on Aging

One position is due to expire 09/30/18 and will not be eligible for reappointment.

 

Lawrence Douglas County Advocacy Council on Aging

Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position is vacant.

 

Mental Health Board

One position expired 04/30/17.

 

Plumbing Code Board of Appeals

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. This board will be going through restructuring in the next year.

 

Public Transit Advisory Committee

Two positions are due to expire 12/31/18 and are not eligible for reappointment to additional terms.

 

Senior Resource Center for Douglas County, Inc., Governing Board

One vacancy for a position that expired 12/31/17. Two additional positions are due to expire 12/31/18. One position will be eligible for reappointment to an additional term and one position will not be eligible for reappointment.

 

Social Service Funding Advisory Board

Three positions are due to expire 08/31/18 and all will be eligible for reappointment to additional terms. One vacancy for a position that expires 08/31/19.

 

Sustainability Advisory Board

Four positions are due to expire 12/31/18. Two of these positions will be eligible for reappointment to additional terms and two positions will not be eligible for reappointment.

 

Transportation Commission

Three positions are due to expire 12/31/18 and all will be eligible for reappointment to additional terms.

 

Moved by Commissioner Herbert, seconded by Commissioner Soden, to adjourn at 8: 39p.m. Motion carried unanimously.
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