CITY COMMISSION

MEETING AGENDA

August 7, 2018 – 5:00 p.m.

(Posted on webpage at 4:40 p.m. on 08/02/18)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

08/07/18 @ 3:30 p.m.:

·         Defer until 08/15/18 - Consent Agenda Item No. 6-a - Award Bid No. 1838, Project No. PS1701CIP, for Tenant Finish related to the relocation of the Planning and Development Services Department and Municipal Court to the 3rd floor, west wing of the Riverfront Mall

 

08/06/18 @ 5:00 p.m.:

·         Added correspondence to Consent Agenda Item No. 12 - Authorize the City Manager to execute a Public Mural Agreement between the City of Lawrence and Connie Fiorella Fitzpatrick;

·         Updated the staff memo on Consent Agenda Item No. 14 - Receive proposals from the City and members of the Lawrence Police Officers' Association (LPOA) concerning wages and/or fringe benefits and/or working conditions and schedule public hearings on August 14, 2018 for the purpose of receiving explanation and supporting documentation for each party's proposal pursuant to Resolution No. 6817;

·         Added a budget presentation to Regular Agenda Item No. 3 - Consider items related to the 2019 Operating and Capital Improvement Budget;

·         Updated the City Manager’s Report; and

·         Updated the Calendar section.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.

EXECUTIVE SESSION (5:00 – 5:35 p.m.): Play Video >

 

 

1.

Consider motion to recess into executive session.

 

 

 

ACTION:

Approve motion to recess into executive session for approximately 35 minutes to discuss the current employer-employee negotiations between the City’s administrative staff and representatives of the City’s police officers and detectives, pursuant to the employer-employee negotiations exception set forth in K.S.A. 75-4319(b)(3).  The justification for the executive session is to keep employer-employee negotiations matters confidential at this time.  At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room.

Moved by Vice Mayor Larsen, seconded by Commissioner Herbert, to approve motion to recess into executive session for approximately 35 minutes to discuss the current employer-employee negotiations between the City’s administrative staff and representatives of the City’s police officers and detectives, pursuant to the employer-employee negotiations exception set forth in K.S.A. 75-4319(b)(3). The justification for the executive session is to keep employer-employee negotiations matters confidential at this time. At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room. Motion carried unanimously.
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B.

RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

 

 

1.

Proclaim the week of August 1 – 7, 2018 to be World Breastfeeding Week.

 

 

 

C.

CONSENT AGENDA: Play Video >


NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

Moved by Commissioner Ananda, seconded by Commissioner Herbert, to approve the consent agenda as below except for items 6a, 7 and 10. Motion carried unanimously.
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1.

Approve City Commission meeting minutes from 07/17/18.

 

 

2.

Receive minutes from various boards and commissions:

 

 

 

Affordable Housing Advisory Board meeting of 06/04/18

 

Building Code Board of Appeals meeting of 06/06/18

 

Fire Code Board of Appeals meeting of 05/23/18

 

Homeless Issues Advisory Committee meeting of 01/09/18

 

Horizon 2020 Steering Committee meetings of 04/30/18 and 07/16/18

 

Lawrence Douglas County Advocacy Council on Aging meeting of 06/19/18

 

Lawrence Douglas County Housing Authority meeting of 06/25/18

 

Mental Health Board meetings of 06/26/18

 

Public Health Board meeting of 05/21/18

 

Senior Resource Center for Douglas County, Inc., meeting of 06/26/18

 

Sustainability Advisory Board meeting of 06/13/18

 

 

3.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

4.

Approve licenses as recommended by the City Clerk’s Office.

 

 

5.

Approve appointments as recommended by the Mayor.

 

 

6.

Bid and purchase items

 

 

 

a)

DEFER UNTIL 08/14/18.  Award Bid No. 1838, Project No. PS1701CIP, for Tenant Finish related to the relocation of the Planning and Development Services Department and Municipal Court to the 3rd floor, west wing of the Riverfront Mall.  Please Note:  Bids will be opened on Tuesday, August 7.  The agenda will be updated late afternoon on August 7 with the bid information.    Bid Memo

 

 

 

b)

Authorize the City Manager to execute an Engineering Services Agreement with Black & Veatch Corporation, in the amount of $171,611.00 for the Kansas River Wastewater Treatment Plant mechanical bar screen replacement.   Staff Memo & Attachments

 

 

 

7.

Adopt on first reading, Ordinance No. 9522, adopting the “2018 Standard Traffic Ordinance, Edition 2018”.    Staff Memo & Attachments Play Video >

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to adopt on first reading, Ordinance No. 9522, adopting the “2018 Standard Traffic Ordinance, Edition 2018”. Motion carried unanimously.
Play Video >

 

 

 

8.

Adopt on second and final reading, the following ordinance(s):

 

 

 

 

a)

Ordinance No. 9485, removing the 4-way STOP at 18th Street and Indiana Street.

 

 

 

 

b)

Ordinance No. 9511, allowing the sale, possession, and consumption of alcohol in the 1000 block of Massachusetts Street on the public right-of-way during the Live on Mass #3 event on Friday, September 21, 2018 from 6:00 p.m. to 11:30 p.m..

 

 

 

 

c)

Ordinance No. 9514, for a Text Amendment (TA-18-00150) to the City of Lawrence Land Development Code, Articles 4, 5, 9 and 17 to define certain types of storage uses; Mini-Warehouse, self-storage, climate controlled self-storage and similar uses and to permit some uses in the IBP (Industrial/Business Park) District.  (PC Item 2; approved 10-0 on 6/27/18)

 

 

 

9.

Accept dedication of easement associated with Minor Subdivision, MS-18-00198, Alvamar Estates No. 2, located at 2111 Kasold Drive. Submitted by BG Consultants, for Quail Creek LLC, property owner of record.   Staff Memo & Attachments

 

 

10.

Accept the Consolidated Planning Grant funds for a 23rd Street Multi-modal Corridor Study (Learnard Avenue to eastern City Limits) and direct staff to issue Requests for Proposals to complete the proposed planning and design work.    Staff Memo & Attachments Play Video >

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to accept the Consolidated Planning Grant funds for a 23rd Street Multi-modal Corridor Study (Learnard Avenue to eastern City Limits) and direct staff to issue Requests for Proposals to complete the proposed planning and design work. Motion carried unanimously.
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11.

Accept dedication of easements associated with Minor Subdivision, MS-17-00704, for Fairfield Apartments Addition No. 1, located at 2115 Exchange Court. Submitted by CFS Engineers P.A., on behalf of BJ North County Medical Dental Center LLC and Southwind Capital LLC, property owners of record.   Staff Memo & Attachments

 

 

12.

Authorize the City Manager to execute a Public Mural Agreement between the City of Lawrence and Connie Fiorella Fitzpatrick.   Staff Memo & Attachments     Correspondence - Added 08/06/18

 

 

13.

Authorize the City Manager to execute a contract with Valley Collection Service, LLC, for collections services for the Lawrence Municipal Court.    Staff Memo & Attachments

 

 

14.

Receive proposals from the City and members of the Lawrence Police Officers' Association (LPOA) concerning wages and/or fringe benefits and/or working conditions and schedule public hearings on August 14, 2018 for the purpose of receiving explanation and supporting documentation for each party's proposal pursuant to Resolution No. 6817.    Staff Memo & Attachments - Updated 08/06/18

 

 

15.

Authorize the addition of regular agenda items to the August 14, 2018 City Commission meeting.   Staff Memo

 

 

16.

Authorize the addition of regular agenda items to the September 11, 2018 City Commission meeting.   Staff Memo

 

 

17.

Receive Bert Nash Community Mental Health Center 2017 Fourth Quarter Performance Report and 2018 First Quarter Performance Report.

 

 

18.

Authorize the Mayor to sign Releases of Mortgage for Willard and Ruth Remmers, 501 Mississippi Street. Staff Memo 

 

 

 

 

 

D.

PUBLIC COMMENT: Play Video >


ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

E.

REGULAR AGENDA ITEMS:

 

 

1.

Conduct a public hearing regarding a distance limitation waiver request for the 2018 Kansas State Fiddling and Picking Championships event to be held on Sunday, August 26, 2018, from 8:00 a.m. to 6:30 p.m. and consider adopting on first reading, Ordinance No. 9518, allowing the sale, possession and consumption of alcohol on the public right-of-way on Massachusetts Street between North Park and South Park Streets on Sunday, August 26, 2018 from 8:00 a.m. to 6:30 p.m. during the event.  The public hearing would apply to Massachusetts Street between North Park and South Park Streets.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Conduct public hearing and find that the proximity of the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety and a grant distance limitation waiver and adopt on first reading, Ordinance No. 9518, if appropriate.

Moved by Commissioner Ananda, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously.
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Moved by Commissioner Ananda, seconded by Commissioner Herbert, to close the public hearing. Motion carried unanimously.
Play Video >

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to find that the proximity of the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety and a grant distance limitation waiver; and, adopt on first reading, Ordinance No. 9518. Motion carried unanimously.
Play Video >

 

 

2.

Consider approving a Comprehensive Plan Amendment, CPA-18-00168, to Horizon 2020, Chapter 8, Transportation. Consider adopting on first reading, joint City Ordinance No. 9520/County Resolution No. ____, for Comprehensive Plan Amendment (CPA-18-00168) to Horizon 2020, Chapter 8, Transportation. (PC Item 4; approved 9-1 on 6/28/18)    Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Approve Comprehensive Plan Amendment (CPA-18-00168) to Horizon 2020, Chapter 8, and adopt on first reading, Joint City Ordinance No. 9520/County Resolution No. ____, if appropriate.

Moved by Commissioner Herbert, seconded by Commissioner Mayor Larsen, to approve Comprehensive Plan Amendment (CPA-18-00168) to Horizon 2020, Chapter 8, and adopt on first reading, Joint City Ordinance No. 9520/County Resolution No. ____. Motion carried unanimously.
Play Video >

 

 

3.

Consider the following items related to the 2019 Operating and Capital Improvement Budget:   Budget Presentation - Added 08/06/18 Play Video >

 

 

 

a)

Conduct a public hearing regarding the 2018 City of Lawrence amended budget and consider adopting on first reading, Ordinance No. 9553, increasing the 2018 expenditure authority.   Staff Memo & Attachments

 

 

 

ACTION:

Conduct public hearing.  Adopt on first reading, Ordinance No. 9553, if appropriate.

 

 

Moved by Vice Mayor Larsen, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously.
Play Video >

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to close the public hearing. Motion carried unanimously.
Play Video >

Moved by Vice Mayor Larsen, seconded by Commissioner Ananda, to adopt on first reading Ordinance No. 9553. Motion carried unanimously.
Play Video >


 

b)

Consider adopting on first reading, the following ordinances related to the sales tax initiatives:   Staff Memo & Attachments

 

 

i.

Ordinance No. 9549, levying transit sales taxes;

 

 

ii.

Ordinance No. 9550, levying infrastructure sales taxes;

 

 

iii.

Ordinance No. 9551, levying affordable housing sales taxes; and

 

 

iv.

Ordinance No. 9552, retaining the Sales Tax Audit Committee.

 

 

 

ACTION:

Adopt on first reading Ordinance No. 9549, Ordinance No. 9550, Ordinance No. 9551, and Ordinance No. 9552, if appropriate.

Moved by Commissioner Ananda, seconded by Commissioner Herbert, to adopt on first reading Ordinance No. 9549, Ordinance No. 9550, Ordinance No. 9551, and Ordinance No. 9552. Motion carried unanimously.
Play Video >

 

 

 

c)

Consider adopting on first reading, the following ordinances establishing rates for City Utilities for 2019:

 

 

i.

Ordinance No. 9521, amending identified City Code Sections to establish 2019 water and sewer rates and reflect the applicable guidelines for low-income, elderly person eligibility for reduced water and sewer charges; and    Staff Memo & Attachments

 

 

 

ii.

Ordinance No. 9555, amending City Code Section 16-504 to adjust the rate for the stormwater system drainage charge.    Staff Memo & Attachments

 

 

 

ACTION:

Adopt on first reading, Ordinance No. 9521 and Ordinance No. 9555, if appropriate.

 

 

 

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to adopt on first reading, Ordinance No. 9521 and Ordinance No. 9555. Motion carried unanimously.
Play Video >


 

d)

Conduct a public hearing for the 2019 City of Lawrence budget and consider adopting on first reading, Ordinance No. 9554, approving and appropriating the 2019 City of Lawrence Operating and 2019-2023 Capital Improvement Budget.   Staff Memo & Attachments

 

 

 

ACTION:

Conduct public hearing.  Adopt on first reading, Ordinance No. 9554, if appropriate.

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to open the public hearing. Motion carried unanimously.
Play Video >

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to close the public hearing. Motion carried unanimously.
Play Video >

Moved by Commissioner Ananda, seconded by Commissioner Herbert, to adopt on first reading, Ordinance No. 9554. Motion carried unanimously.
Play Video >

 

 

 

 

 

 

 

 

F.

COMMISSION ITEMS: Play Video >

Commissioner Herbert asked for an update on the skydiving policy.

Commissioner Ananda thanked staff who provided tours of City facilities.

Vice Mayor Boley asked staff to follow up on comments made during general public comment regarding historic brick and curbs; and, asked Commissioner Ananda if she would be interested in serving on the Senior Resource Center for Douglas County Board; and, informed the Commission of his desire to serve on the Sister Cities Lawrence Board; and, discussed options for combining advisory boards with overlapping priorities and asked staff to schedule a future agenda item to discuss.

 

 

 

 

 

G.

CITY MANAGER’S REPORT:      Report & Attachments - Updated 08/06/18 Play Video >

 

 

 

 

 

H.

CALENDAR:      Meeting List         2019 Budget Calendar Play Video >

 

 

 

·          

39th Basic Police Recruit Academy Graduation, Friday, August 17, 4:00 p.m.   Location:  Lawrence Arts Center, 940 New Hampshire Street.

 

 

 

·          

City offices closed Monday, September 3 in observance of Labor Day.

 

 

 

·          

Lawrence Chamber of Commerce Annual Taste of Lawrence, Thursday, September 6, 4:00 – 7:00 p.m.  Location:  Meadowbrook Apartments.

 

 

 

 

·          

Lawrence Schools Foundation Community Education Breakfast, September 7, 7:30 a.m.  Location:  DoubleTree by Hilton, 200 McDonald Drive.

 

 

 

·          

Lawrence Douglas County Valor First Responder Awards and Appreciation Dinner, Friday, September 7, 5:30 p.m. (social), 6:30 p.m. (welcome/dinner), 7:30 p.m. (awards).  Location:  DoubleTree by Hilton, 200 McDonald Drive.

 

 

 

·          

“Housing in Lawrence and Douglas County Today:  A Public/Private Partnership” public event, Thursday, September 13, 5:30 p.m. (social hour), 6:15 p.m. program.  Location:  Cider Gallery, 810 Pennsylvania Street.

 

 

 

·          

Joint City/County/USD 497 meeting, Wednesday, September 19, 3:30 – 5:30 p.m.  Location:  Flory Meeting Hall, Douglas County Fairgrounds, 2120 Harper Street.

 

 

 

·          

Chapel Hill-Carrboro North Carolina Chamber of Commerce Inter-City Visit and Leadership Conference Reception, Sunday, September 23, 5:00 -7:00 p.m.  Location:  DeBruce Center, 1647 Naismith Drive.

 

 

 

·          

2018 Annual League of Kansas Municipalities Conference, October 6 – 8.  Location:  Maner Conference Center/Capitol Plaza Hotel, Topeka, KS.

 

 

 

·          

Commissioners are invited to join the Douglas County Commission and the Lawrence Douglas County Planning Commission for a presentation of Plan 2040:  The Comprehensive Plan for the City of Lawrence and Unincorporated Douglas County on Friday, October 19, 12:00 – 2:00 p.m., during the Lawrence Douglas County Planning Commission Orientation session.

 

 

 

August 2018

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

 

 

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

 

 

September 2018

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

 

 

 

 

 

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23/30

24

25

26

27

28

29

 

 

 

 

 

I.

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

 

Affordable Housing Advisory Board

Two positions are due to expire 12/31/18 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

 

Aviation Advisory Board

One vacancy for a position that expired 05/31/18.

 

Board of Zoning Appeals/Sign Code Board of Appeals

One position is due to expire 09/30/18 and will not be eligible for reappointment.

 

Community Development Advisory Committee

One vacancy designated for a low/mod representative, for a position that expires 09/30/18. Two additional positions, designated for low/mod representatives, are due to expire 09/30/18 and will be eligible for reappointment to additional terms. There is an additional vacancy for an at-large position that expires 09/30/20.

 

Contractor Licensing Board

One vacancy for a position that expired 12/31/17. This position is designated for a Residential Contractor. One additional position is due to expire 12/31/18 and will not be eligible for reappointment. Eligibility requirements exist for this board. This board will be going through restructuring in the next year.

 

eXplore Lawrence Governing Board

Three positions are due to expire 12/31/18 and will be eligible for reappointment to additional terms. One vacancy for a position that is designated for the sports/recreational industry and expires 12/31/20.  There are eligibility requirements for this board.

 

Homeless Issues Advisory Committee

One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

 

Hospital Board

Three positions are due to expire 09/30/18. One position is eligible for reappointment to an additional term and two positions will not be eligible for reappointment.

 

Human Relations Commission

Five positions are due to expire 09/30/18 and all will be eligible for reappointment to additional terms.

 

Jayhawk Area Agency on Aging

One position is due to expire 09/30/18 and will not be eligible for reappointment.

 

Lawrence Cultural Arts Commission

One vacancy for a position that expires 01/31/20.

 

Lawrence Douglas County Advocacy Council on Aging

Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position is vacant.

 

Mental Health Board

One position expired 04/30/17.

 

Parks & Recreation Advisory Board

Four new positions, with one position expiring 12/31/19 and three positions expiring 12/31/21.

 

Plumbing Code Board of Appeals

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. This board will be going through restructuring in the next year.

 

Public Transit Advisory Committee

Two positions are due to expire 12/31/18 and are not eligible for reappointment to additional terms.

 

Sales Tax Audit Committee

One vacancy for a position that expired 04/30/18.

 

Senior Resource Center for Douglas County, Inc., Governing Board

One vacancy for a position that expired 12/31/17. Two additional positions are due to expire 12/31/18. One position will be eligible for reappointment to an additional term and one position will not be eligible for reappointment.

 

Sister Cities Advisory Board

One appointment by the Mayor or Mayor’s designee.

 

Social Service Funding Advisory Board

Three positions are due to expire 08/31/18 and all will be eligible for reappointment to additional terms. One vacancy for a position that expires 08/31/19.

 

Sustainability Advisory Board

Five positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and two positions will not be eligible for reappointment.

 

Transportation Commission

Three positions are due to expire 12/31/18 and all will be eligible for reappointment to additional terms.

 

Moved by Commissioner Vice Mayor Larsen, seconded by Commissioner Herbert, to adjourn at 8:20 p.m. Motion carried unanimously.
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