CITY COMMISSION

MEETING AGENDA

July 17, 2018 - 5:45 p.m.

(Posted on webpage at 4:50 p.m. on 07/12/18)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

07/17/18 @ 3:45 p.m.:

·         Added the City/County/Bert Nash Interlocal Agreement to Regular Agenda Item No. 6 – Receive Strategic Plan Update.

 

07/17/18 @ 1:40 p.m.:

·         Added minutes from the May 8, 2017 Affordable Housing Advisory Board meeting and correspondence to Regular Agenda Item No. 4 - Consider authorizing publication of the 2018 amended budget summary and establishing August 7, 2018 as the public hearing date; and

·         Added an updated staff memo and additional correspondence to Regular Agenda Item No. 5 - Consider authorizing publication of the 2019 budget summary and establishing August 7, 2018 as the public hearing date.

 

07/16/18 @ 3:10 p.m.

·         Added as Regular Agenda Item No. 7 - Consider authorizing the City Manager to execute an agreement with Westar Energy, Inc., concerning certain street lights.

 

07/16/18 @ 2:30 p.m.:

·         Deferred at applicant’s request, Consent Agenda Item No. 9 – Accept dedication of easements associated with Minor Subdivision, MS-17-00704, for Fairfield Addition No. 1, located at 2115 Exchange Court; and

·         Added correspondence to Regular Agenda Item No. 5 - Consider authorizing publication of the 2019 budget summary and establishing August 7, 2018 as the public hearing date.

 

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.

RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

 

 

1.

Proclaim Tuesday, July 17, 2018 as the City of Lawrence Celebration of the 28th Anniversary of the Americans with Disabilities Act.

 

 

2.

Proclaim the month of July 2018 as Parks & Recreation Month.

 

 

 

B.

CONSENT AGENDA: Play Video >


NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to approve the consent agenda as below. Motion carried unanimously.
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1.

Approve City Commission meeting minutes from 07/10/18.

 

 

2.

Receive minutes from various boards and commissions:

 

 

 

Electrical Code Board of Appeals meeting of 06/28/18

 

Parks & Recreation Advisory Board meetings of 05/08/18 (amended minutes) and 06/12/18

 

 

3.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

4.

Approve licenses as recommended by the City Clerk’s Office.

 

 

5.

Adopt on first reading, Ordinance No. 9485, removing the 4-way STOP at 18th Street and Indiana Street. Staff Memo & Attachments 

 

 

 

6.

Adopt on second and final reading, Ordinance No. 9516, making certain findings; authorizing the issuance of general obligation bonds or temporary notes of the City to finance an economic development grant to the Lawrence Humane Society, Inc.

 

 

 

7.

Adopt Resolution No. 7256, declaring the City’s intent to issue General Obligation Bonds in the amount of $200,000 for the purpose of traffic calming, utilizing speed humps on Missouri Street, from 8th to 9th Streets; Arkansas Street, from 8th to 9th Streets; Lincoln Street, from 3rd to 7th Streets; West 24th Street, from Crossgate Drive to Kasold Drive; and traffic calming, utilizing a bicycle boulevard on 13th Street, from Massachusetts Street to Haskell Avenue.   Staff Memo & Attachments

 

 

 

8.

Approve an extension of an approved Site Plan, SP-16-00155, per Section 20-1305 (o) of the Land Development Code, for a commercial development located at 4300 W. 24th Place.   Staff Memo & Attachments

 

 

9.

DEFERRED AT APPLICANT’S REQUEST.  Accept dedication of easements associated with Minor Subdivision, MS-17-00704, for Fairfield Apartments Addition No. 1, located at 2115 Exchange Court. Submitted by CFS Engineers P.A., on behalf of BJ North County Medical Dental Center LLC and Southwind Capital LLC, property owners of record.   Staff Memo & Attachments

 

 

10.

Accept dedication of easements associated with a Final Plat, PF-18-00222, for Maple Street Subdivision, 772 and 782 Maple Street. Submitted by BG Consultants, for Lawrence Kansas Rentals LLC, property owner of record.    Staff Memo & Attachments

 

 

11.

Accept dedication of drainage easements associated with Minor Subdivision, MS-18-00118, for West Lawrence Addition No. 2, located at 432 Indiana Street. Submitted by Grob Engineering Services, for C.F. Abercrombie, property owner of record.   Staff Memo & Attachments

 

 

12.

Approve a Text Amendment, TA-18-00150, to the City of Lawrence Land Development Code, Articles 4, 5, 9 and 17 to define certain types of storage uses; Mini-Warehouse, self-storage, climate controlled self-storage and similar uses and to permit some uses in the IBP (Industrial/Business Park) District and adopt on first reading, Ordinance No. 9514. Initiated by City Commission on 4/17/18. (PC Item 2; approved 10-0 on 6/27/18)   Staff Memo & Attachments

 

 

13.

Authorize the City Manager to execute Engineering Service Agreements with George Butler Associates Inc (GBA) and Professional Engineering Consultants (PEC) for a total of five watermain replacement projects.    Staff Memo & Attachments

 

 

14.

Approve City of Lawrence Parks and Recreation Advisory Board bylaws as recommended for approval by the Parks and Recreation Advisory Board on a 3-0 vote Tuesday, July 10, 2018.    Staff Memo & Attachments

 

 

15.

Authorize an extension through October 31, 2018 for Bert Nash Community Mental Health Center to execute an agreement with the City of Lawrence for the Bridges Transitional Recovery Program facility project, a recipient of Housing Trust Funds (Affordable Housing Advisory Board recommends approval 7-0).   Staff Memo & Attachments

 

 

16.

Authorize the Mayor to sign a Release of Mortgage for Donna J. Williams and Jean E. Dixon, 1601 Kenwood Drive.   Staff Memo

 

 

 

 

 

 

 

C.

PUBLIC COMMENT: Play Video >


ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.

REGULAR AGENDA ITEMS:

 

 

1.

Conduct public hearing to consider a vacation request submitted by Landplan Engineering for Gary Woodland, to vacate a 30-foot drainage easement along the east side of Lot 1, Fall Creek Farms 12th Plat, also known as 104 N. Wilderness Way.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Conduct public hearing and approve Order of Vacation request, if appropriate.

Moved by Commissioner Ananda, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously.
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Moved by Commissioner Herbert, seconded by Commissioner Ananda, to close the public hearing. Motion carried unanimously.
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Moved by Vice Mayor Larsen, seconded by Commissioner Herbert, to approve Order of Vacation request. Motion carried unanimously.
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2.

Consider the following items related to the 2018 Live on Mass #3 event to be held in the 1000 block of Massachusetts Street on Friday, September 21, from 6:00 p.m. to 11:30 p.m.: Play Video >

 

 

 

a)

Conduct public hearing to consider a distance limitation waiver request and consider adopting on first reading, Ordinance No. 9511, allowing the sale, possession, and consumption of alcohol in the 1000 block of Massachusetts Street on the public right-of-way during the event; and   Staff Memo & Attachments

 

 

 

b)

Consider approving a Special Event Permit, SE-18-00291 in the 1000 block of Massachusetts Street and 1020 Massachusetts Street, submitted by Mike Logan, The Granada.   Staff Memo & Attachments

 

 

 

ACTION:

Conduct public hearing and find that the proximity of the temporary sale of alcoholic liquor for the 2018 Live on Mass #3 event is not adverse to the public welfare or safety and grant a distance limitation waiver; adopt on first reading, Ordinance No. 9511; and, approve a Special Event Permit, if appropriate.

Moved by Commissioner Ananda, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously.
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Moved by Commissioner Ananda, seconded by Commissioner Herbert, to close the public hearing. Motion carried unanimously.
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Moved by Commissioner Ananda, seconded by Vice Mayor Larsen, to find that the proximity of the temporary sale of alcoholic liquor for the 2018 Live on Mass #3 event is not adverse to the public welfare or safety and grant a distance limitation waiver; and, adopt on first reading Ordinance No. 9511; and, approve Special Event Permit SE-18-00291. Motion carried unanimously.
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3.

Consider a Text Amendment, TA-18-00154, to the City of Lawrence Land Development Code, Article 13 to review and potentially remove the ability to zone property with conditions. Initiated by City Commission on 4/17/18. (PC Item 7; The PC passed a motion, by 8-1 vote, to retain the existing code language thereby maintaining conditional zoning in the Land Development Code 5/23/18.)   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Receive presentation and provide direction to staff, if appropriate.

Moved by Commissioner Hebert, seconded by Commissioner Ananda, to accept Planning Commission recommendation and deny Text Amendment, TA-18-00154; and, direct Planning Commission to continue the conversation about appropriate uses of conditional zoning. Motion carried unanimously.
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4.

Consider authorizing publication of the 2018 amended budget summary and establishing August 7, 2018 as the public hearing date.    Staff Memo & Attachments    Affordable Housing Advisory Board Meeting Minutes of 05/08/17 - Added 07/17/18    Correspondence - Added 07/17/18 Play Video >

 

 

 

ACTION:

Authorize publication of the 2018 amended budget summary and establish August 7, 2018 as the public hearing date, if appropriate.

Moved by Commissioner Soden, seconded by Commissioner Ananda, to authorize publication of the 2018 amended budget summary and establish August 7, 2018 as the public hearing date. Motion carried unanimously.
Play Video >

 

 

 

5.

Consider authorizing publication of the 2019 budget summary and establishing August 7, 2018 as the public hearing date.  This establishes the maximum budget authority and property tax mill levy for the 2019 budget.   Staff Memo & Attachments - Updated 07/17/18        Correspondence - Updated 07/17/18 Play Video >

 

 

 

ACTION:

Authorize publication of the 2019 budget summary and establish August 7, 2018 as the public hearing date, if appropriate.

It was moved by Commissioner Soden, seconded by Commissioner Larsen to approve the consent agenda as below. Motion carried unanimously.
Play Video >

 

 

 

6.

Receive the strategic plan update.     Staff Memo & Attachments     City-County-Bert Nash Interlocal Agreement - Added 07/17/18 Play Video >

 

 

 

ACTION:

Receive update.

 

 

 

7.

Consider authorizing the City Manager to execute an agreement with Westar Energy, Inc., concerning certain street lights.   This item was deferred from the July 10, 2018 City Commission meeting at the request of Vice Mayor Larsen.   Staff Memo & Attachments - Added 07/16/18 Play Video >

 

 

 

ACTION:

Authorize the City Manager to execute an agreement with Westar Energy, Inc., concerning certain street lights, if appropriate.

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to authorize the City Manager to execute an agreement with Westar Energy, Inc., concerning certain street lights; and, direct staff to update language changing brightness to color temperature. Aye: Mayor Boley, Commissioner Ananda, Commissioner Herbert, Commissioner Soden. Nay: Vice Mayor Larsen. Motion carried 4-1.
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E.

COMMISSION ITEMS: Play Video >

Commissioner Herbert discussed his meeting with the new director of the Lawrence Community Shelter; and, discussed his interest in having a joint city/county work session to discuss funding for the Lawrence Community Shelter; and, addressed comments he made at the previous meeting regarding the Public Mural Agreement drafted by staff.

Mayor Boley noted the passing of former University of Kansas chancellor Del Shankel.

 

 

 

 

 

F.

CITY MANAGER’S REPORT:       Report & Attachments Play Video >

 

 

 

 

 

G.

CALENDAR:      Meeting List        2019 Budget Calendar Play Video >

 

 

 

·          

Lawrence Police Officer’s Association Negotiations.  Location:  City Commission Room.

 

 

·         Friday, July 13, 1:00 – 3:30 p.m.

·         Monday, July 23, 1:00 – 8:00 p.m.

·         Friday, July 27, 8:00 a.m. – 5:00 p.m.

·         Monday, July 30, 8:00 a.m. – 5:00 p.m.

 

 

 

·          

City offices closed Monday, September 3 in observance of Labor Day.

 

 

 

·          

Lawrence Schools Foundation Community Education Breakfast, September 7, 7:30 a.m.  Location:  DoubleTree by Hilton, 200 McDonald Drive.

 

 

 

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August 2018

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H.

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

 

Affordable Housing Advisory Board

Two positions are due to expire 12/31/18 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

 

Aviation Advisory Board

One vacancy for a position that expired 05/31/18.

 

Board of Zoning Appeals/Sign Code Board of Appeals

One position is due to expire 09/30/18 and will not be eligible for reappointment.

 

Community Development Advisory Committee

One vacancy designated for a low/mod representative, for a position that expires 09/30/18. Two additional positions, designated for low/mod representatives, are due to expire 09/30/18 and will be eligible for reappointment to additional terms. There is an additional vacancy for an at-large position that expires 09/30/20.

 

Contractor Licensing Board

One vacancy for a position that expired 12/31/17. This position is designated for a Residential Contractor. One additional position is due to expire 12/31/18 and will not be eligible for reappointment. Eligibility requirements exist for this board. This board will be going through restructuring in the next year.

 

eXplore Lawrence Governing Board

Three positions are due to expire 12/31/18 and will be eligible for reappointment to additional terms. There are eligibility requirements for this board.

 

Homeless Issues Advisory Committee

One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

 

Hospital Board

Three positions are due to expire 09/30/18. One position is eligible for reappointment to an additional term and two positions will not be eligible for reappointment.

 

Human Relations Commission

Five positions are due to expire 09/30/18 and all will be eligible for reappointment to additional terms.

 

Jayhawk Area Agency on Aging

One position is due to expire 09/30/18 and will not be eligible for reappointment.

 

Lawrence Douglas County Advocacy Council on Aging

Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position is vacant.

 

Mental Health Board

One position expired 04/30/17.

 

Parks & Recreation Advisory Board

Four new positions, with one position expiring 12/31/19 and three positions expiring 12/31/21.

 

Plumbing Code Board of Appeals

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. This board will be going through restructuring in the next year.

 

Public Transit Advisory Committee

Two positions are due to expire 12/31/18 and are not eligible for reappointment to additional terms.

 

Sales Tax Audit Committee

One vacancy for a position that expired 04/30/18.

 

Senior Resource Center for Douglas County, Inc., Governing Board

One vacancy for a position that expired 12/31/17. Two additional positions are due to expire 12/31/18. One position will be eligible for reappointment to an additional term and one position will not be eligible for reappointment.

 

Sister Cities Advisory Board

One appointment by the Mayor or Mayor’s designee.

 

Social Service Funding Advisory Board

Three positions are due to expire 08/31/18 and all will be eligible for reappointment to additional terms. One vacancy for a position that expires 08/31/19.

 

Sustainability Advisory Board

Five positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and two positions will not be eligible for reappointment.

 

Transportation Commission

Three positions are due to expire 12/31/18 and all will be eligible for reappointment to additional terms.

 

 

 

 

Moved by Commissioner Herbert, seconded by Commissioner Soden, to adjourn at 9:37 p.m. Motion carried unanimously.
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