CITY COMMISSION

MEETING AGENDA

July 10, 2018 - 5:45 p.m.

(Posted on webpage at 5:05 p.m. on 07/05/18)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

07/10/18 @ 4:55 p.m.:

·         Added the project budget summary to Regular Agenda Item No. 4 - Consider authorizing a change order for Fire Station No. 1 and Senior Resource Center for Douglas County, Inc., Remodel to B.A. Green Construction.

 

07/10/18 @ 2:20 p.m.:

·         Added a revised economic development application and a letter from the applicant to Consent Agenda Item No. 12 – Receive economic development application from Heritage Tractor requesting industrial revenue bonds for the purpose of accessing a sales tax exemption on construction materials to rebuild their facility, at the current location in Lawrence on East 23rd Street and refer to the Public Incentives Review Committee;

·         Revised the staff memo on Consent Agenda Item No. 15 - Authorize the Mayor to sign a Release of Lien for 1032 New York Street;

·         Added additional correspondence and Architect’s Letter to Regular Agenda Item No. 1 – Womxn of Color Mural;

·         Added additional correspondence to Regular Agenda Item No. 2 - Consider adopting on second and final reading, Ordinance No. 9483, designating Missouri Street, Arkansas Street, Lincoln Street, East 13th Street and West 24th Street, within the corporate limits of the City, as major or main trafficways;

·         Added the Grant Agreement to Regular Agenda Item No. 3 – Consider items related to the Lawrence Humane Society; and

·         Added additional correspondence to Work Session Item No. 1 – Receive the 2019 Operating Budget and 2019-2023 Capital Improvement Plan revenue and expenditure updates.

 

07/09/18 @ 5:05 p.m.:

·         Updated the appointment memo, on Consent Agenda Item No. 5, correcting the term expiration on the Sales Tax Advisory Committee appointment;

·         Added additional correspondence to Regular Agenda Item No. 1 – Womxn of Color Mural;

·         Added additional correspondence to Regular Agenda Item No. 2 - Consider adopting on second and final reading, Ordinance No. 9483, designating Missouri Street, Arkansas Street, Lincoln Street, East 13th Street and West 24th Street, within the corporate limits of the City, as major or main trafficways; and

·         Added as Regular Agenda Item No. 4 - Consider authorizing a change order for Fire Station No. 1 and Senior Resource Center for Douglas County, Inc., Remodel to B.A. Green Construction;

·         Updated the City Manager’s Report; and

·         Updated the staff memo and added additional correspondence to Work Session Item No. 1 – Receive the 2019 Operating Budget and 2019-2023 Capital Improvement Plan revenue and expenditure updates.

 

07/06/18 @ 3:00 p.m.:

·         Updated the appointment memo, on Consent Agenda Item No. 5, correcting the term expiration on the Sales Tax Advisory Committee appointment;

·         Added the Historic Resources Commission meeting draft minutes of 06/21/18 to Regular Agenda Item No. 1 – Womxn of Color Mural;

·         Updated the Future Agenda Memo on the City Manager’s Report; and

·         Added additional correspondence to Work Session Item No. 1 - Receive the 2019 Operating Budget and 2019-2023 Capital Improvement Plan revenue and expenditure updates.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.

RECOGNITION/PROCLAMATION/PRESENTATION:

 

 

1.

Proclaim Thursday, July 12, 2018 as Lawrence-Douglas County Housing Authority Day.

 

 

 

B.

CONSENT AGENDA:

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

 

1.

Approve City Commission meeting minutes from 06/19/18.

 

 

2.

Receive minutes from various boards and commissions:

 

 

 

Board of Zoning Appeals meeting of 05/03/18

 

Building Code Board of Appeals meeting of 05/02/18

 

Electrical Code Board of Appeals meeting of 06/07/18

 

Fire Code Board of Appeals meeting of 04/18/18

 

Hospital Board meeting of 05/16/18

 

Lawrence Douglas County Housing Authority Board meeting of 06/04/18

 

Lawrence Douglas County Advocacy Council on Aging meeting of 05/15/18

 

Mechanical Code Board of Appeals meeting of 05/24/18

 

Planning Commission meetings 03/28/18, 04/23-25/18

 

Public Health Board meeting of 06/18/18

 

Senior Resource Center for Douglas County, Inc., meeting of 05/22/18

 

Sustainability Advisory Board meeting 05/09/18

 

 

3.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

4.

Approve licenses as recommended by the City Clerk’s Office.

 

 

5.

Approve appointments (updated 07/09/18) as recommended by the Mayor.

 

 

6.

Bid and purchase items

 

 

 

a)

Award Bid No. B1825 for 2018 Sanitary Sewer Rehabilitation Cured-In-Place-Pipe Project to SAK Construction, LLC in the amount of $1,647,440.60.   Bid Memo & Attachments

 

 

 

7.

Adopt on second and final reading, the following ordinance(s):

 

 

 

 

a)

Ordinance No. 9510, increasing the number of appointed members of the Parks and Recreation Advisory Board from five (5) members to nine (9) members and reducing the appointment from four (4) year terms to three (3) year terms; and repealing existing Section 15-202.  

 

 

 

 

b)

Ordinance No. 9480, rezoning (Z-18-00131) approximately 14.13 acres from PID (Planned Industrial Development) District to IG (General Industrial) District, located at 3641, 3660, 3661 Thomas Court and 3640 and 3660 E. 25th Street

 

 

 

 

c)

Ordinance No. 9305, pertaining to the licensing and regulation of Bodywork practitioners within the City of Lawrence.

 

 

 

 

d)

Ordinances repealing City Code references to the departments of Public Works and Utilities and respective department director positions and replacing with Municipal Services and Operations Department and Municipal Services and Operations Department Director, thereby authorizing and establishing the Municipal Services and Operations Department:    Ordinance Summary Matrix

 

 

 

 

 

Ordinance No. 9484, Ordinance No. 9486, Ordinance No. 9487, Ordinance No. 9488, Ordinance No. 9489, Ordinance No. 9490, Ordinance No. 9491, Ordinance No. 9492, Ordinance No. 9493, Ordinance No. 9494, Ordinance No. 9495, Ordinance No. 9496, Ordinance No. 9497, Ordinance No. 9498, Ordinance No. 9499, Ordinance No. 9500, Ordinance No. 9501, Ordinance No. 9502, Ordinance No. 9503, Ordinance No. 9504, Ordinance No. 9505, Ordinance No. 9506, Ordinance No. 9507, Ordinance No. 9508, and Ordinance No. 9509.

 

 

 

8.

Approve a Memorandum of Understanding between the City of Lawrence and VeoRide, Inc., to expand its pilot Bike-Share program from the KU campus to the City at-large using public rights-of-way.   Staff Memo & Attachments

 

 

9.

Receive report on payment of $52,101.00 to Westland Construction Inc. for emergency sanitary sewer repair at 625 Sunnyside Ave.   Staff Memo & Attachments

 

 

10.

Authorize the Mayor to sign a petition on behalf of the City of Lawrence, assembled by the Rail Passenger’s Association, regarding Amtrak maintaining rail service to existing routes, including the Southwest Chief which serves Lawrence.    Staff Memo & Attachments

 

 

11.

Authorize the City Manager to execute an agreement with Westar Energy, Inc., concerning certain street lights.   Staff Memo & Attachments

 

 

12.

Receive economic development application (updated 07/10/18) from Heritage Tractor requesting industrial revenue bonds for the purpose of accessing a sales tax exemption on construction materials to rebuild their facility, at the current location in Lawrence on East 23rd Street and refer to the Public Incentives Review Committee.     Applicant Letter - Added 07/10/18

 

 

13.

Authorize staff to bind coverage for the insurance period of July 1, 2018 through July 1, 2019 as follows: Property Insurance with Hartford Fire Insurance Company for $193,811, Fiduciary Liability Insurance with Axis Insurance Companies for $3,802, and the Emergency Service Organization Package Insurance with Arch Insurance Company for $70,191.   Staff Memo

 

 

14.

Authorize staff to make a formal request of Douglas County to financially contribute to specific capital expenditures related to the 2019 Budget.    Staff Memo & Attachments

 

 

15.

Authorize the Mayor to sign a Release of Lien for 1032 New York Street.   Staff Memo - Revised 07/10/18

 

 

16.

Authorize the Mayor to sign two Releases of Mortgage for Alice M. Newman, 2101 Tennessee.   Staff Memo

 

 

 

 

 

C.

PUBLIC COMMENT:

ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.

REGULAR AGENDA ITEMS:

 

 

1.

Consider a request to donate and install a mural on the ground-level concrete wall of the Lawrence Public Library and consider authorizing the City Manager to execute a Public Mural Agreement between the City and Connie Fiorella Fitzpatrick.    Staff Memo & Attachments - Updated 07/10/18    Architect Letter - Added 07/10/18

 

 

 

ACTION:

Approve the request to donate and install a mural on the ground-level concrete wall of the Lawrence Public Library and authorize the City Manager to execute a Public Mural Agreement between the City and Connie Fiorella Fitzpatrick, if appropriate.

 

 

2.

Consider adopting on second and final reading, Ordinance No. 9483, designating Missouri Street, Arkansas Street, Lincoln Street, East 13th Street and West 24th Street, within the corporate limits of the City, as major or main trafficways and provide direction regarding request for one speed hump in the 700 block of Walnut Street and one speed hump in the 700 block of Elm Street. This item was deferred from the June 19, 2018 City Commission meeting.    Staff Memo & Attachments      Correspondence - Updated 07/10/18

 

 

 

ACTION:

Adopt on second and final reading, Ordinance No. 9483, and direct staff regarding speed humps as appropriate.

 

 

3.

Consider the following items related to an agreement between the City of Lawrence and the Lawrence Humane Society, Inc.:    Staff Memo & Attachments - Updated 07/10/18

 

 

 

a)

Adopt on first reading, Ordinance No. 9516, making certain findings; authorizing the issuance of general obligation bonds or temporary notes of the City to finance an economic development grant to the Lawrence Humane Society, Inc.; approving an agreement between the City and the Lawrence Humane Society, Inc.; and approving the payment of certain funds to the Lawrence Humane Society, Inc.;

 

 

 

 

b)

Authorize the City Manager to execute an agreement with the Lawrence Humane Society to provide $2.5 million toward construction of an animal shelter facility; and

 

 

 

 

c)

Authorize an initial payment of the grant funds, in the amount of $500,000.

 

 

 

 

ACTION:

Adopt on first reading, Ordinance No. 9516, authorize the City Manager to execute an agreement with the Lawrence Humane Society to provide $2.5 million toward construction of an animal shelter facility, and authorize an initial payment of the grant funds, in the amount of $500,000, if appropriate.

 

 

4.

Consider authorizing a change order for Bid No. SB-B1758-0-2017/JW1 – Fire Station No. 1 and Senior Resource Center for Douglas County Remodel, to B. A. Green Construction Company, Inc., in the amount of $249,018.00.   Staff Memo & Attachments (Added 07/10/18

 

 

 

ACTION:

Authorize a change order for the Fire Station No. 1 and Senior Resource Center for Douglas County Remodel to B.A. Green Construction Company, Inc., in the amount of $249,018.00, if appropriate.

 

 

 

 

 

E.

COMMISSION ITEMS:

 

 

 

 

 

F.

CITY MANAGER’S REPORT:     Report & Attachments - Updated 07/09/18

 

 

 

 

 

G.

CALENDAR:     Meeting List       2019 Budget Calendar

 

 

 

·          

City and Lawrence Police Officer’s Association Memorandum of Understanding discussions, Monday, July 9, 1:00 – 5:00 p.m.  Location:  City Commission Room.

 

 

 

 

·          

Commissioners are invited to attend Ancestors Series 2 – the opening art exhibition of Faith Ringgold, hosted by the African American Quilt Museum and Textile Academy, on Wednesday, July 11, at 1:00 p.m.   This is an invitation only event.

 

 

 

 

·          

Commissioners have been invited to attend the 50th Anniversary Celebration of the Lawrence Douglas County Housing Authority, Thursday, July 12, 11:30 a.m. – 1:00 p.m.  Location:  Babcock Place Patio, 1700 Massachusetts Street.  RSVPs are requested.

 

 

 

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August 2018

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H.

ADJOURN:

 

 

1.

The City Commission will need to entertain a motion to adjourn the regular City Commission Meeting before moving into the work session.

 

 

CITY COMMISSION

WORK SESSION AGENDA

July 10, 2018

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The work session will begin immediately following the

completion of the City Commission Meeting

 

The work session provides an opportunity for the City Commission to discuss items in greater detail.  As a general practice, the Commission will not make decisions on items presented during this time; rather they will refer the items to staff for follow up, if necessary.  Public comment related to the work session topics will be allowed at the end of the discussion on each item.  Each person will be limited to three (3) minutes for public comment.

 

 

1.

Receive the 2019 Operating Budget and 2019-2023 Capital Improvement Plan revenue and expenditure updates and provide direction as appropriate.    Staff Memo & Attachments     Correspondence - Updated 07/10/18

 

 

2.

Receive the 2017 Comprehensive Annual Financial Report (CAFR) from Mize, Houser & Company, P.A.  Staff Memo & Attachments

 

 

 

 

 

I.

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

 

Affordable Housing Advisory Board

Two positions are due to expire 12/31/18 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.

 

Aviation Advisory Board

One vacancy for a position that expired 05/31/18.

 

Board of Zoning Appeals/Sign Code Board of Appeals

One position is due to expire 09/30/18 and will not be eligible for reappointment.

 

Community Development Advisory Committee

One vacancy designated for a low/mod representative, for a position that expires 09/30/18. Two additional positions, designated for low/mod representatives, are due to expire 09/30/18 and will be eligible for reappointment to additional terms. There is an additional vacancy for an at-large position that expires 09/30/20.

 

Contractor Licensing Board

One vacancy for a position that expired 12/31/17. This position is designated for a Residential Contractor. One additional position is due to expire 12/31/18 and will not be eligible for reappointment. Eligibility requirements exist for this board. This board will be going through restructuring in the next year.

 

Douglas County Emergency Management Board

One position is due to expire 07/01/18 and will be eligible for reappointment to an additional term.

 

eXplore Lawrence Governing Board

Three positions are due to expire 12/31/18 and will be eligible for reappointment to additional terms. There are eligibility requirements for this board.

 

Homeless Issues Advisory Committee

One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative. Four additional positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and one position will not be eligible for reappointment.

 

Hospital Board

Three positions are due to expire 09/30/18. One position is eligible for reappointment to an additional term and two positions will not be eligible for reappointment.

 

Human Relations Commission

Five positions are due to expire 09/30/18 and all will be eligible for reappointment to additional terms.

 

Jayhawk Area Agency on Aging

One position is due to expire 09/30/18 and will not be eligible for reappointment.

 

Lawrence Douglas County Advocacy Council on Aging

Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position is vacant.

 

Mental Health Board

One position expired 04/30/17.

 

Parks & Recreation Advisory Board

One vacancy for a position that expires 12/31/20.

 

Plumbing Code Board of Appeals

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. This board will be going through restructuring in the next year.

 

Public Transit Advisory Committee

Two positions are due to expire 12/31/18 and are not eligible for reappointment to additional terms.

 

Sales Tax Audit Committee

Two vacancies for positions expired 04/30/18.

 

Senior Resource Center for Douglas County, Inc., Governing Board

One vacancy for a position that expired 12/31/17. Two additional positions are due to expire 12/31/18. One position will be eligible for reappointment to an additional term and one position will not be eligible for reappointment.

 

Sister Cities Advisory Board

One appointment by the Mayor or Mayor’s designee.

 

Social Service Funding Advisory Board

Three positions are due to expire 08/31/18 and all will be eligible for reappointment to additional terms. One vacancy for a position that expires 08/31/19.

 

Sustainability Advisory Board

Five positions are due to expire 12/31/18. Three of these positions will be eligible for reappointment to additional terms and two positions will not be eligible for reappointment.

 

Transportation Commission

Three positions are due to expire 12/31/18 and all will be eligible for reappointment to additional terms.