CITY COMMISSION

MEETING AGENDA

April 17, 2018 - 5:45 p.m.

(Posted on webpage at 4:50 p.m. on 04/12/18)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

04/17/18 @ 1:40 p.m.:

·         Updated the staff memo on Consent Agenda Item No. 13 - Approve adoption of a two-phased aquatics daily admission fee increase;

·         Added a map of the project site to Regular Agenda Item No. 1 - Receive update on the University of Kansas football facility reconstruction project; and

·         Added additional correspondence to Regular Agenda Item No. 2 – Conduct public hearing and consider recommendation from the Historic Resources Commission to designate the property at 1655 Mississippi Street as a Landmark on the Lawrence Register of Historic Places.

 

04/16/18 @ 1:50 p.m.:

·         Added additional correspondence to Regular Agenda Item No. 2 – Conduct public hearing and consider recommendation from the Historic Resources Commission to designate the property at 1655 Mississippi Street as a Landmark on the Lawrence Register of Historic Places.

 

04/13/18 @ 3:55 p.m.:

·         Updated the description on Consent Agenda Item No. 5 b) – Software License Agreement with Advanced Utility Systems and added signed agreements to the staff memo;

·         Added as Consent Agenda Item No. 21 – Approve appointments as recommended by the Mayor; and

·         Updated the Future Agenda Items memo on the City Manager’s Report.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.

RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

 

 

1.

Proclaim the week of April 16 – 20, 2018 as The Week of the Young Child.

 

 

2.

Proclaim the week of April 23 – 27, 2018 as Tree City USA Week and Friday, April 27, 2018 as Arbor Day.

 

 

 

B.

CONSENT AGENDA: Play Video >


NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

Commissioner Soden requested removal of item 13 for a separate vote.
Commissioner Herbert requested removal of item 11 for a separate vote.
Commissioner Ananda requested removal of item 6(c) for a separate vote.
Mayor Boley requested removal of item 9 for a separate vote.
A member of the public requested removal of items 5(a) and 6(b) for a separate vote.

Moved by Commissioner Herbert, seconded by Commissioner Soden, to approve the consent agenda as below except for items 5(a), 6(b), 6(c), 9, 11 and 13. Motion carried unanimously.
Play Video >

 

1.

Approve City Commission meeting minutes from 04/10/18.

 

 

2.

Receive minutes from various boards and commissions:

 

 

 

Fire Code Board of Appeals meeting of 02/21/18

 

Public Transit Advisory Committee meeting of 02/12/18

 

 

3.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

4.

Approve licenses as recommended by the City Clerk’s Office.

 

 

5.

Bid and purchase items

 

 

 

a)

Award Bid for Safe Routes to School, Phase 2 (Project No. PW1614), to Freeman Concrete Construction, LLC, in the amount of $317,392.20, and authorize the City Manager to enter into an agreement.   Staff Memo & Attachments Play Video >

 

 

 

 

b)

Authorize the City Manager to execute a Software License Agreement with Advanced Utility Systems for a Customer Information System in the amount of $1,647,500 $1,752,294, as well as a Software As A Service Agreement with SmartWorks for a Meter Data Management system in the amount of $98,000 $169,063. These contracts are part of Project UT1614, CIS Replacement, and Project UT1613, AMI implementation, respectively.  These contracts are part of the Automated Meter Reading Installation Project UT1898.    Staff Memo & Attachments - Updated 04/13/18

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to award Bid for Safe Routes to School, Phase 2 (Project No. PW1614), to Freeman Concrete Construction, LLC, in the amount of $317,392.20, and authorize the City Manager to enter into an agreement. Motion carried unanimously.
Play Video >

 

 

 

6.

Adopt on first reading, the following ordinance(s):

 

 

 

 

a)

Ordinance No. 9452, allowing the sale, possession and consumption of alcohol in the public right-of-way on Saturday, October 6, 2018 on E. 7th Street, from New York Street to the southern property line of Van Go (715 New Jersey Street), from 6:00 p.m. – 10:00 p.m., for the Dinner on the Curve event.   Staff Memo & Attachments

 

 

 

 

b)

Ordinance No. 9456, designating Louisiana Street within the corporate limits of the City as a major or main Trafficway, and repealing existing Chapter XVII, Article 5, Section 17-501 of the Code of the City of Lawrence.   Staff Memo & Attachments Play Video >

 

 

 

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to adopt on first reading Ordinance No. 9456. Motion carried unanimously.
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c)

Ordinance No. 9458, clarifying the appointment of the representative of the Economic Development Corporation (EDC) of Lawrence/Douglas County on the Public Incentives Review Committee.   Staff Memo & Attachments Play Video >

Moved by Commissioner Ananda, seconded by Commissioner Soden, to adopt on first reading Ordinance No. 9458 with amended language removing ‘regardless of residence’ from item (a)(4). Motion carried unanimously.
Play Video >

 

 

 

7.

Adopt on second and final reading, Ordinance No. 9457, adding one additional city appointee to the Affordable Housing Advisory Board (AHAB recommend approval 11-0 on 03/12/18).

 

 

 

8.

Adopt the following resolution(s):

 

 

 

 

a)

Resolution No. 7226, dissolving the Lawrence Alliance.   Staff Memo & Attachments

 

 

 

 

b)

Resolution No. 7247, amending the scope of projects adopted with Resolution 7240 and authorizing the issuance of general obligation bonds in the amount of $520,000.00.   Staff Memo & Attachments

 

 

9.

Receive a request to annex, A-18-00068, approximately 97.4 acres for a proposed residential development located along E 902 Road, extended, south of N 1700 Road, and refer the request to the Lawrence-Douglas County Planning Commission for consideration and recommendation and authorize the City Manager to give statutory notice to Rural Water District No. 1 of the City’s intent to annex the subject property.   Staff Memo & Attachments Play Video >

 

 

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to receive a request to annex, A-18-00068, approximately 97.4 acres for a proposed residential development located along E 902 Road, extended, south of N 1700 Road, and refer the request to the Lawrence-Douglas County Planning Commission for consideration and recommendation and authorize the City Manager to give statutory notice to Rural Water District No. 1 of the City’s intent to annex the subject property. Motion carried unanimously.
Play Video >

10.

Initiate a Text Amendment, TA-18-00150, to the City of Lawrence Land Development Code, Articles 4, 5, 9 and 17 to define the types of Mini-Warehouse uses and to permit some uses in the IBP (Industrial/Business Park) District.    Staff Memo

 

 

11.

Initiate a Text Amendment, TA-18-00154, to the City of Lawrence Land Development Code, Article 13 to address conditional zoning.   Staff Memo & Attachments Play Video >

 

 

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to initiate a Text Amendment, TA-18-00154, to the City of Lawrence Land Development Code, Article 13 to address conditional zoning. Motion carried unanimously.
Play Video >

12.

Approve Special Event Permit, SE-18-00132, for KU Pole Vault Competition (related to KU Relays) at 4931 W. 6th Street, April 19, 2018 from 1:00 a.m. to 11:00 p.m.  Application submitted by Salty Iguana, for Cherry Hill Properties, LLC, property owner of record.    Staff Memo & Attachments

 

 

13.

Approve adoption of a two-phased aquatics daily admission fee increase of $1.00 effective May 1, 2018, and a subsequent $1.00 increase effective January 1, 2020, and change the age range for the Child Daily Admission rate from 5-17 years of age to 3-17 years of age.   Staff Memo & Attachments - Revised 04/17/18 Play Video >

 

 

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to approve adoption of a two-phased aquatics daily admission fee increase of $1.00 effective May 1, 2018, and a subsequent $1.00 increase effective January 1, 2020, and change the age range for the Child Daily Admission rate from 5-17 years of age to 3-17 years of age. Aye: Mayor Boley, Commissioner Ananda, Commissioner Herbert. Nay: Commissioner Soden. Motion carried 3-1.
Play Video >

14.

Authorize the acceptance of a donation of the remainder of Block 1, Tract A Fox Chase East addition from WE 1929 LLC to the City of Lawrence as an addition to De Victor Park.   Staff Memo & Attachments

 

 

15.

Receive report on payment of $57,962.52 to RD Johnson Excavating for emergency waterline repairs on Packer Court.   Staff Memo & Attachments

 

 

16.

Receive application for Industrial Revenue Bond financing to obtain a sales tax exemption on project construction materials for the new Lawrence Humane Society facility to be built at 1805 E. 19th Street. Refer to Public Incentives Review Committee for review and recommendation.   Application   Brochure

 

 

17.

Authorize the Mayor to execute the Consent and Ratification of Amended and Restated Declaration of Protective Covenants and Restrictions of East Hills Business Park related to Prosoco property in East Hills Business Park.   Staff Memo & Attachments

 

 

18.

Receive 2017 Economic Development Annual Report and refer to Public Incentives Review Committee for review.   Staff Memo & Attachments

 

 

19.

Receive the Lawrence Public Library Annual Report for 2017.   Report

 

 

20.

Authorize the Mayor to sign a Release of Mortgage for Cara Leigh Schuster, 1510 E. 13th Street.   Staff Memo

 

 

21.

Approve appointments as recommended by the Mayor.

 

 

 

 

C.

PUBLIC COMMENT:

ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

D.

REGULAR AGENDA ITEMS:

 

 

1.

Receive update on the University of Kansas football facility reconstruction project.   Map of Project Site - Added 04/17/18 Play Video >

 

 

 

 

ACTION:

Receive update.

 

 

2.

Conduct a public hearing and consider a recommendation from the Historic Resources Commission to designate the property at 1655 Mississippi Street (L-17-00123) as a Landmark on the Lawrence Register of Historic Places.  Consider adopting on first reading, Ordinance No. 9437, designating the property at 1655 Mississippi Street as a Landmark on the Lawrence Register of Historic Places.   Staff Memo & Attachments    Additional Correspondence - Updated 04/17/18 Play Video >

 

 

 

 

ACTION:

Conduct public hearing and adopt on first reading, Ordinance No. 9437, designating 1644 Mississippi Street as a Landmark on the Lawrence Register of Historic Places, if appropriate.

 

 

Moved by Commissioner Soden, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously.

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to close the public hearing. Motion carried unanimously.

Moved by Commissioner Soden, seconded by Commissioner Ananda, to adopt on first reading Ordinance No. 9437. Motion carried unanimously.
Play Video >

3.

Conduct a public hearing regarding a distance limitation waiver request for the 2018 Buskerfest event to be held on the 900 block of New Hampshire Street on Saturday, May 26, 2018, 12:00 p.m. to 11:00 p.m. and Sunday, May 27, 2018 from 12:00 p.m. to 7:00 p.m.  Consider adopting on first reading, Ordinance No. 9451, allowing the sale, possession and consumption of alcohol on the 900 block of New Hampshire Street and on the 100 block of east 8th Street in the public right-of-way during the event.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Conduct public hearing and find that the proximity of the temporary sale of alcoholic liquor for the 2018 Buskerfest is not adverse to the public welfare or safety and grant a distance limitation waiver and adopt on first reading, Ordinance No. 9451, if appropriate.

 

 

Mark Thiel, Assistant Public Works Director, presented the staff report.

Moved by Commissioner Soden, seconded by Commissioner Ananda, to open the public hearing. Motion carried unanimously.

Moved by Commissioner Soden, seconded by Commissioner Herbert, to close the public hearing. Motion carried unanimously.

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to find that the proximity of the temporary sale of alcoholic liquor for the 2018 Buskerfest is not averse to the public welfare or safety and grant a distance limitation waiver; and, adopt on first reading, Ordinance No. 9451. Motion carried unanimously.
Play Video >


4.

Conduct a public hearing regarding a distance limitation waiver for the 2018 Final Friday event to be held on the 900 block of New Hampshire Street, on Friday, May 25, 2018 from 4:00 p.m. to 11:00 p.m.  Consider adopting on first reading, Ordinance No. 9450, allowing the sale, possession and consumption of alcohol on the 900 block of New Hampshire Street in the public right-of-way during the event.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Conduct public hearing and find that the proximity of the temporary sale of alcoholic liquor for the 2018 Final Friday event is not adverse to the public welfare or safety and grant a distance limitation waiver and adopt on first reading, Ordinance No. 9450, if appropriate.

Moved by Commissioner Ananda, seconded by Commissioner Soden, to open the public hearing. Motion carried unanimously.

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to close the public hearing. Motion carried unanimously.

Moved by Commissioner Herbert, seconded by Commissioner Soden, to find that the proximity of the temporary sale of alcoholic liquor for the 2018 Final Friday event is not averse to the public welfare or safety and grant a distance limitation waiver; and, adopt on first reading, Ordinance No. 9450. Motion carried unanimously.
Play Video >

 

 

5.

Conduct a public hearing regarding a distance limitation waiver for the 2018 Hot Rod Hullabaloo event to be held on Massachusetts Street between 11th Street and South Park Street on Saturday, September 22, 2018 from 10:00 a.m. to 3:30 p.m. Consider adopting on first reading, Ordinance No. 9453, allowing the sale, possession and consumption of alcohol on Massachusetts Street between 11th Street and South Park Street in the public right-of-way during the event.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Conduct public hearing and find that the proximity of the temporary sale of alcoholic liquor for the 2018 Hot Rod Hullabaloo is not adverse to the public welfare or safety and grant a distance limitation waiver and adopt on first reading, Ordinance No. 9453, if appropriate.

Moved by Commissioner Soden, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously.

Moved by Commissioner Herbert, seconded by Commissioner Soden, to close the public hearing. Motion carried unanimously.

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to find that the proximity of the temporary sale of alcoholic liquor for the 2018 Hot Rod Hullabaloo is not averse to the public welfare or safety and grant a distance limitation waiver; and, adopt on first reading, Ordinance No. 9453. Motion carried unanimously.
Play Video >

 

 

 

6.

Conduct a public hearing and consider adopting Resolution No. 7248, approving the issuance by the City of Wichita, Kansas of its health care facilities revenue bonds for the purpose of financing and refinancing the acquisition, construction, improvements, and equipping of the Presbyterian Manor facility, located at 1429 Kasold Drive in Lawrence.   Staff Memo & Attachments Play Video >

 

 

 

Moved by Commissioner Ananda, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously.

Moved by Commissioner Ananda, seconded by Commissioner Herbert, to close the public hearing. Motion carried unanimously.

Moved by Commissioner Soden, seconded by Commissioner Herbert, to adopt Resolution No. 7248. Motion carried unanimously.
Play Video >


 

ACTION:

Conduct public hearing and adopt Resolution No. 7248, if appropriate.

 

 

 

 

 

 

 

E.

COMMISSION ITEMS: Play Video >

 

 

 

 

F.

CITY MANAGER’S REPORT:     Report & Attachments - Updated 04/13/18 Play Video >

 

 

 

 

G.

CALENDAR:    Meeting List    2019 Budget Calendar Play Video >

 

 

 

·          

Community Q & A for the new Police Facility, Monday, April 23, 6:30 p.m.  Location:  Free State High School.

 

 

 

·          

City offices closed Monday, May 28 in observance of Memorial Day.

 

 

 

 

 

 

 

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May 2018

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H.

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

 

Affordable Housing Advisory Board:

One vacancy for a position that expires 12/31/19.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative.

 

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 12/31/19.

 

Lawrence Douglas County Advocacy Council on Aging:

Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position will become vacant.

 

Mental Health Board:

One position expired 04/30/17.  One additional position expires 04/30/18.

 

Parks & Recreation Advisory Board:

One vacancy for a position that expires 12/31/20.

 

Public Transit Advisory Committee:

One vacancy for a position that expired 12/31/17.

 

Sales Tax Audit Committee

Two positions expire 04/30/18 and are eligible for reappointment to additional terms.

 

Senior Resource Center for Douglas County, Inc.:

One position expired 12/31/17 and is eligible for reappointment to additional terms.

 

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/19.  Three vacancies for positions that expired 12/31/17.

 

 

Moved by Commissioner Soden, seconded by Commissioner Ananda, to adjourn at 8:04 p.m. Motion carried unanimously.
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