CITY COMMISSION

MEETING AGENDA

April 3, 2018 - 5:45 p.m.

(Posted on webpage at 4:45 on March 29, 2018)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

04/03/18 @ 1:00 p.m.

·         Added Parkinson’s Disease Awareness Month Proclamation to Section A – Item No. 8 – Proclamations; and

·         Updated the City Manager’s Report.

 

04/02/18 @ 1:55 p.m.:

·         Added National Service Recognition Day Proclamation to Section A - Item No. 7 - Proclamations;

·         Added a revised Special Event Permit and correspondence to Consent Agenda Item No. 10 - Approve a Special Event Permit, SE-18-00132, for the Kansas Relays Pole Vault Competition;

·         Added a link to outside agency applications, agreements, and annual reports to the Consent Agenda Item No. 17 – Receive the Social Services Funding Advisory Board 2017 Annual Report; and

·         Updated the City Manager’s Report.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.

RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

 

 

1.

Proclaim the week of March 31 – April 7, 2018 as the 31st Anniversary of the Pelathe District Boy Scouts, Scouting for Food.

 

 

2.

Proclaim the week of April 2-8, 2018 as Public Health Week.

 

 

3.

Proclaim the month of April 2018 as Child Abuse Prevention Month.

 

 

4.

Proclaim the month of April 2018 as Sexual Assault Awareness Month.

 

 

5.

Proclaim the month of April 2018 as Mathematics Awareness Month.

 

 

6.

Proclaim the month of April 2018 as Fair Housing Month.

 

 

7.

Proclaim Tuesday, April 3, 2018 as National Service Recognition Day – Added 04/02/18.

 

 

8.

Proclaim the month of April 2018 as Parkinson’s Disease Awareness Month – Added 04/03/18.

 

 

 

B.

CONSENT AGENDA: Play Video >


NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

 

Moved by Vice Mayor Larsen, seconded by Commissioner Herbert, to approve the consent agenda as below except for items 8(a), 8(d) and 9. Motion carried unanimously.
Play Video >


1.

Approve City Commission meeting minutes from 03/20/18.

 

 

2.

Receive minutes from various boards and commissions:

 

 

 

Affordable Housing Advisory Board meeting of 02/12/18

 

Aviation Advisory Board meeting of 12/14/17

 

Historic Resources Commission meeting of 02/15/18

 

Horizon 2020 Steering Committee meeting of 11/27/17

 

Lawrence-Douglas County Housing Authority meeting of 01/22/18

 

Mental Health Board meeting of 02/27/18

 

Public Health Board meeting of 01/16/18

 

Senior Resource Center for Douglas County meeting of 02/27/18

 

Transportation Commission meeting of 02/05/18

 

 

3.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

4.

Approve licenses as recommended by the City Clerk’s Office.

 

 

5.

Approve appointments as recommended by the Mayor.    Staff Memo & Attachments

 

 

6.

Bid and purchase items

 

 

 

a)

Award Bid for Lawrence Arts Center Roof Repair (CIP# PW18B6), to JB Turner & Sons, in the amount of $106,242, and authorize the City Manager to enter into an agreement.   Staff Memo & Attachments

 

 

 

7.

Adopt on first reading, the following ordinance(s):

 

 

 

 

a)

Ordinance No. 9455, allowing the sale, possession, and consumption of alcohol on the public right-of-way on the 300 block of West 7th Street, on Saturday, April 28, 2018 from 3:00 p.m. – 7:00 p.m. in Watson Park for the Rockin’ Red Music Fest event.   Staff Memo & Attachments

 

 

 

 

b)

Ordinance No. 9441, authorizing the issuance of up to $90,000,000 in hospital revenue bonds for Lawrence Memorial Hospital to provide funds to finance its new west facility and other improvements, and refund and redeem other outstanding bonds.  (PIRC recommended approval 6-0 on 02/13/18).   Staff Memo & Attachments

 

 

 

8.

Adopt on second and final reading, the following ordinance(s):

 

 

 

 

a)

Ordinance No. 9442, rezoning (Z-17-00471) approximately 2.5 acres from UR (Urban Reserve) District to RM12-PD (Multi-Dwelling Residential-Planned Development Overlay) District, located at 5275 W. 6th Street. (PC Item 3A; approved 9-0 on 2/21/18) Play Video >

Moved by Vice Mayor Larsen, seconded by Commissioner Ananda, to adopt on second and final reading Ordinance No. 9442, rezoning (Z-17-00471) approximately 2.5 acres from UR (Urban Reserve) District to RM12-PD (Multi-Dwelling Residential-Planned Development Overlay) District, located at 5275 W. 6th Street. Motion carried unanimously.
Play Video >


 

 

 

 

b)

Ordinance No. 9443, rezoning (Z-17-00688) approximately 1.33 acres located at 3900 W. 6th Street from CN2 (Neighborhood Commercial Center) District & PCD (Planned Commercial Development-Monterey Center) District to CN2 (Neighborhood Commercial Center) District. (PC Item 4A; approved 9-0 on 2/21/18)

 

 

 

 

c)

Ordinance No. 9444, for Special Use Permit (SUP-17-00690) for Tommy’s Car Wash, on approximately 1.33 acres located at 3900 W 6th Street. (PC Item 4B; approved 9-0 on 2/21/18)

 

 

 

 

d)

Ordinance No. 9445, rezoning (Z-17-00694) approximately 1.768 acres from RS10 (Single-Dwelling Residential) District to CS (Commercial Strip) District, located at 1105 E. 23rd Street. (PC Item 2A; approved 9-0 on 2/21/18) Play Video >

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to adopt on second and final reading Ordinance No. 9445, rezoning (Z-17-00694) approximately 1.768 acres from RS10 (Single-Dwelling Residential) District to CS (Commercial Strip) District, located at 1105 E. 23rd Street. Motion carried unanimously.
Play Video >


 

 

 

 

e)

Ordinance No. 9446, rezoning (Z-17-00689) approximately 1.685 acres from IBP (Industrial/Business Park) District to IL (Limited Industrial) District, located at 1300 Research Park Drive. (PC Item 1; approved 7-2 on 2/21/18)

 

 

 

9.

Adopt the following resolution(s): Play Video >

 

 

 

 

a)

Resolution No. 7224, pertaining to the membership and term limits for the Transient Guest Tax Grant Program Advisory Board.   Staff Memo & Attachments Play Video >

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to defer adoption of Resolution No. 7224, pertaining to the membership and term limits for the Transient Guest Tax Grant Program Advisory Board. Motion carried unanimously.
Play Video >


 

 

 

10.

Approve a Special Event Permit, SE-18-00132, for the Kansas Relays Pole Vault Competition on April 18, 2018 from 10:00 a.m.-11:00 p.m., located at 4931 W. 6th Street. Submitted by Salty Iguana for Cherry Hill Properties, LLC, property owner of record.    Staff Memo & Attachments - Updated 04/02/18       Correspondence - Added 04/02/18

 

 

11.

Traffic System Requests:

 

 

 

a)

Prohibit parking on the east side of Ousdahl Road, 75’ in each direction, from 19th Terrace, 20th Street, and 20th Terrace, and adopt on first reading, Ordinance No. 9449, prohibiting the parking (TC item #7; recommend approval 9-0 on 3/5/18).   Staff Memo & Attachments

 

 

 

b)

Deny a request for a stop sign on 8th Street at Delaware Street (TC item #8; recommend denial 9-0 on 3/5/18).   Staff Memo & Attachments

 

 

12.

Authorize the Mayor to execute a Performance Agreement between the City of Lawrence and Plastikon Healthcare, LLC, related to the Phase I and II expansions of the Company’s facility in East Hills Business Park.   Staff Memo & Attachments

 

 

13.

Authorize the Fire Chief to execute a Memorandum of Understanding between the Kansas State Fire Marshal’s Office and the Lawrence-Douglas County Fire Medical Department to grant agency participation in the Kansas Search and Rescue Response System.   Staff Memo & Attachments

 

 

14.

Authorize the City Manager to execute a Memorandum of Understanding between the Bert Nash Community Mental Health Center and the Lawrence Police Department, in reference to the Mental Health Team.   Staff Memo & Attachments

 

 

15.

Approve travel expense statement for Commissioner Jennifer Ananda to attend the League of Kansas Municipalities Governing Body Institute & Mayors Conference, April 20-21, 2018 in Topeka, KS.   Ananda Travel Request   City Commission Travel Budget

 

 

16.

Approve travel expense statements for Commissioner Jennifer Ananda and Leslie Soden from the National League of Cities Congressional Cities Conference, March 11 – 14, 2018.    Ananda Travel Expense Statement     Soden Travel Expense Statement

 

 

17.

Receive the Social Services Funding Advisory Board 2017 Annual Report.   Staff Memo & Annual Report - Updated 04/02/18

 

 

18.

Authorize the Mayor to sign a Release of Mortgage for James L Feurt and Sherry A. Feurt, 508 Dakota Street.   Staff Memo

 

 

 

 

C.

PUBLIC COMMENT: Play Video >


ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

D.

REGULAR AGENDA ITEMS:

 

 

1.

Consider authorizing the City Manager to execute the consulting contract with GHD, Inc., in the amount of $226,182.00, for the Farmland Remediation Project.    Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Authorize the City Manager to execute the consulting contract with GHD, Inc, in the amount of $226,182 for the Farmland Remediation Project, if appropriate.

Moved by Commissioner Ananda, seconded by Vice Mayor Larsen, to authorize the City Manager to execute the consulting contract with GHD, Inc., in the amount of $226,182 for the Farmland Remediation Project, excluding the stakeholder engagement provisions; and, direct staff to bring back revised stakeholder engagement provisions for approval by the City Commission. Motion carried unanimously.
Play Video >


 

 

2.

Consider motion to recess into executive session.

 

 

 

ACTION:

Approve motion to recess into executive session for approximately 20 minutes to discuss upcoming employer-employee negotiations pursuant to the employer-employee negotiations exception set forth in K.S.A. 75-4319(b)(3).  The justification for the executive session is to keep employer-employee negotiation matters confidential at this time.  At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room.

Moved by Commissioner Herbert, seconded by Commissioner Soden, to recess into executive session for approximately 20 minutes to discuss upcoming employer-employee negotiations pursuant to the employer-employee negotiations exception set forth in K.S.A. 75-4319(b)(3). The justification for the executive session is to keep employer-employee negotiation matters confidential at this time. At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room. Motion carried unanimously.
Play Video >


Moved by Commissioner Herbert, seconded by Commissioner Ananda, to recess into executive session for approximately 15 minutes to discuss upcoming employer-employee negotiations pursuant to the employer-employee negotiations exception set forth in K.S.A. 75-4319(b)(3). The justification for the executive session is to keep employer-employee negotiation matters confidential at this time. At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room. Motion carried unanimously.
Play Video >


 

 

 

 

 

 

E.

COMMISSION ITEMS:

Moved by Vice Mayor Larsen, seconded by Mayor Boley, to place on a future agenda a work session to discuss increasing the age for the purchase of tobacco products in Lawrence from 18 to 21. Motion carried unanimously.
Play Video >


 

 

 

 

F.

CITY MANAGER’S REPORT:     Report & Attachments - Updated 04/03/18 Play Video >

 

 

 

 

G.

CALENDAR:     Meeting List     2019 Budget Calendar Play Video >

 

 

 

April 2018

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May 2018

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H.

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

 

Affordable Housing Advisory Board:

One vacancy for a position that expires 12/31/19.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative.

 

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 12/31/19.

 

Lawrence Douglas County Advocacy Council on Aging:

Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position will become vacant.

 

Mental Health Board:

One position expired 04/30/17.

 

Parks & Recreation Advisory Board:

One vacancy for a position that expires 12/31/20.

 

Public Transit Advisory Committee:

One vacancy for a position that expired 12/31/17.

 

Sales Tax Audit Committee

Two positions expire 04/30/18 and are eligible for reappointment to additional terms.

 

Senior Resource Center for Douglas County, Inc.:

One position expired 12/31/17 and is eligible for reappointment to additional terms.

 

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/19.  Three vacancies for positions that expired 12/31/17.

 

 

Moved by Commissioner Ananda, seconded by Commissioner Herbert, to adjourn at 8:32 p.m. Motion carried unanimously.
Play Video >