CITY COMMISSION

MEETING AGENDA

March 20, 2018 - 5:45 p.m.

(Posted on webpage at 4:50 on March 15, 2018)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

03/20/18 @ 3:50 p.m.:

·          

Updated the General Fund 2017 Activity Report in the City Manager’s Report.

 

03/19/18 @ 2:50 p.m.:

·          

Added correspondence and video to Consent Agenda Item No. 18 – Approve rezoning Z-17-00694, approximately 1.768 acres from RS10 (Single-Dwelling Residential) District to CS (Commercial Strip) District, located at 1105 E. 23rd Street; and

 

·          

Updated the City Manager’s Report.

 

 

03/16/18 @ 3:45 p.m.:

·          

Updated the staff memo on Consent Agenda Item No. 20 – Receive request from Affordable Housing Advisory Board to add one additional City appointee to the board; and

 

·          

Updated the staff memo on Consent Agenda Item No. 23 – Approve 2018 Community Arts Grants as recommended by the Lawrence Cultural Arts Commission.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.

RECOGNITION/PROCLAMATION/PRESENTATION:

1.

None.

 

 

 

B.

CONSENT AGENDA: Play Video >


NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to approve the consent agenda as below except for items 9, 18 and 21. Motion carried unanimously.
Play Video >


 

1.

Approve City Commission meeting minutes from 03/06/18.

 

 

2.

Receive minutes from various boards and commissions:

 

 

 

Affordable Housing Advisory Board meeting of 01/08/18

 

Board of Zoning Appeals meetings of 08/03/17, 09/07/17, 10/20/17, 12/07/17, and 01/04/18

 

Community Development Advisory Committee meeting of 01/25/18

 

Historic Resources Commission meetings of 08/17/17, 09/21/17, 10/19/17, 11/16/17, and 01/18/18

 

Mental Health Board meeting of 01/23/18

 

Planning Commission meetings of 11/15/17 and 01/24/18

 

Public Incentives Review Committee meeting of 11/14/17

 

Public Transit Advisory Committee meeting of 01/08/18

 

Senior Resource Center for Douglas County, Inc. Board meeting of 01/23/18

 

Sister Cities Advisory Board meetings of 11/08/17, 12/13/17, and 01/10/18

 

Social Services Funding Advisory Board meeting of 10/23/17

 

Sustainability Advisory Board meeting of 01/10/18

 

Transportation Commission meetings of 12/04/17 and 12/14/17

 

 

3.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

4.

Approve licenses as recommended by the City Clerk’s Office.

 

 

5.

Approve appointments as recommended by the Mayor.

 

 

6.

Bid and purchase items

 

 

 

a)

Authorize the purchase of one (1) articulated loader for the Public Works Department, from Roadbuilders Machinery, in the amount of $162,595.00, utilizing the HGAC purchasing contract. Deferred from the March 6, 2018 City Commission Meeting.    Staff Memo & Attachments

 

 

 

 

b)

Authorize the sole source purchase for the VirTra Systems 180 degree LE-5 Simulator, in the amount of $205,609.41, for Project No. PD1802CIP, and authorize the City Manager to execute the contract.  Deferred from the March 6, 2018 City Commission Meeting.  Staff Memo & Attachments

 

 

 

7.

Adopt on first reading, Ordinance No. 9448, authorizing the sale, possession and consumption of alcoholic liquor on the 100 block of E 8th Street and the intersection of 8th St and New Hampshire Street from 12:00 p.m. – 11:00 p.m. on Friday April 20, 2018, associated with the Downtown Shotput event.  Staff Memo & Attachments

 

 

 

8.

Adopt on second and final reading, Ordinance No. 9447, prohibiting the possession of glass bottles and other glass containers in the downtown district during specified hours.

 

 

 

9.

Adopt on first and second reading, Ordinance No. 9454 restricting rooftop access on Massachusetts Street from 6th Street to 11th Street, during specified hours for the final four celebrations.   Staff Memo & Attachments Play Video >

Moved by Vice Mayor Larsen, seconded by Mayor Boley, to adopt on first and second reading, Ordinance No. 9454 restricting rooftop access on Massachusetts Street from 6th Street to 11th Street, during specified hours for the final four celebrations. Motion carried unanimously.
Play Video >

 

 

 

10.

Approve a Special Event Permit, SE-18-00094, for the sale of KU merchandise beginning on March 25, 2018 through April 8, 2018 in the Checkers parking lot located at 2300 Louisiana Street. Submitted by Sun Creations, Inc., on behalf of 2300 Louisiana Co, LLC, property owner of record. The event will include a sales stand in the event that the University of Kansas Basketball team reaches the NCAA Final Four.   Staff Memo & Attachments

 

 

11.

Approve a Special Event Permit, SE-18-00010, for the Grinder Nationals bike races at 400 N. 1st Street Block 3, 300 Massachusetts Street, 100 Elm Street Block 1, and Plate N06425B on April 7, 2018, from 6:00 a.m. - 6:00 p.m. Submitted by Troy Farrar of United States Endurance Cycling Federation, with permission of the City of Lawrence, KS, property owner of record.   Staff Memo & Attachments

 

 

12.

Approve a Special Event Permit, SE-18-00103, for an outdoor event adjacent to The Granada, located at 1020 Massachusetts Street, on March 31, April 2 and April 5, 2018. Submitted by Mike Logan, on behalf of Allen Press, property owner of record. The weekend event on the dates listed will include a small band, video screens, local vendors, a food truck and beer garden.   Staff Memo & Attachments

 

 

13.

Approve rezoning, Z-17-00471, approximately 2.5 acres from UR (Urban Reserve) District to RM12-PD (Multi-Dwelling Residential-Planned Development Overlay) District, located at 5275 W. 6th Street. Submitted by Grob Engineering Services, LLC, on behalf of Beckmeisters LLC, property owner of record. Adopt on first reading, Ordinance No. 9442, rezoning (Z-17-00471) approximately 2.5 acres from UR (Urban Reserve) District to RM12-PD (Multi-Dwelling Residential-Planned Development Overlay) District, located at 5275 W. 6th Street. (PC Item 3A; approved 9-0 on 2/21/18)   Staff Memo & Attachments

 

 

14.

Approve a Preliminary Development Plan, PDP-17-00695, for a multi-family residential development located at 5275 W. 6th Street. Submitted by Grob Engineering Services LLC on behalf of Beckmeisters LLC, property owner of record. (PC Item 3B; approved 9-0 on 2/21/18)   Staff Memo & Attachments

 

 

15.

Accept dedication of easements associated with Minor Subdivision/Replat, MS-17-00692, for Monterey No. 8 Addition, a two-lot commercial subdivision of approximately 4.26 acres located at 3900 and 4000 W. 6th Street. Submitted by George Butler Associates, LLC for Lawrence Monterey Investors, LLC, property owners of record.   Staff Memo & Attachments

 

 

16.

Approve rezoning, Z-17-00688, approximately 1.33 acres located at 3900 W. 6th Street from CN2 (Neighborhood Commercial Center) District & PCD (Planned Commercial Development-Monterey Center) District to CN2 (Neighborhood Commercial Center) District. Submitted by Wild Pines Ventures LLC, for Lawrence Monterey Investors LLC, property owner of record. Adopt on first reading, Ordinance No. 9443, rezoning (Z-17-00688) approximately 1.33 acres located at 3900 W. 6th Street from CN2 (Neighborhood Commercial Center) District & PCD (Planned Commercial Development-Monterey Center) District to CN2 (Neighborhood Commercial Center) District. (PC Item 4A; approved 9-0 on 2/21/18)   Staff Memo & Attachments

 

 

17.

Approve a Special Use Permit, SUP-17-00690, for a car wash use, on approximately 1.33 acres located at 3900 W. 6th Street. Submitted by Wild Pines Ventures LLC, for Lawrence Monterey Investors LLC, property owner of record. Adopt on first reading, Ordinance No. 9444, for Special Use Permit (SUP-17-00690), on approximately 1.33 acres located at 3900 W. 6th Street. (PC Item 4B; approved 9-0 on 2/21/18)   Staff Memo & Attachments

 

 

18.

Approve rezoning, Z-17-00694, approximately 1.768 acres from RS10 (Single-Dwelling Residential) District to CS (Commercial Strip) District, located at 1105 E. 23rd Street. Submitted by Grob Engineering Services LLC on behalf of Hedge Tree, LLC, property owner of record. Adopt on first reading, Ordinance No. 9445, rezoning (Z-17-00694) approximately 1.768 acres from RS10 (Single-Dwelling Residential) District to CS (Commercial Strip) District, located at 1105 E. 23rd Street. (PC Item 2A; approved 9-0 on 2/21/18)   Staff Memo & Attachments    Correspondence – Added 03/19/18    Video – Added 03/19/18 Play Video >

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to approve rezoning, Z-17-00694, approximately 1.768 acres from RS10 (Single-Dwelling Residential) District to CS (Commercial Strip) District, located at 1105 E. 23rd Street. Submitted by Grob Engineering Services LLC on behalf of Hedge Tree, LLC, property owner of record. Adopt on first reading, Ordinance No. 9445, rezoning (Z-17-00694) approximately 1.768 acres from RS10 (Single-Dwelling Residential) District to CS (Commercial Strip) District, located at 1105 E. 23rd Street. (PC Item 2A; approved 9-0 on 2/21/18). Motion carried unanimously.
Play Video >

 

 

19.

Approve Site Plan SP-17-0562, and sidewalk dining and hospitality license for Alchemy Coffee and Bake House located at 816 Massachusetts Street. Submitted by Hernly Associates, Inc., for Alan Terry, property owner of record.   Staff Memo & Attachments

 

 

20.

Receive request from the Affordable Housing Advisory Board to add one (1) additional City appointee to the Board with requested attention to diversity with the appointment.  Direct staff to prepare an ordinance to consider this change.   Staff Memo & Attachments

 

 

21.

Receive a request from the Economic Development Corporation of Lawrence/Douglas County regarding its appointment to the Public Incentives Review Committee (PIRC) and authorize staff to prepare an ordinance to consider the change requested and authorize the continuation of its current representative to PIRC until the requested change is processed.   Staff Memo & Attachments Play Video >

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to receive a request from the Economic Development Corporation of Lawrence/Douglas County regarding its appointment to the Public Incentives Review Committee (PIRC) and authorize staff to prepare an ordinance to consider the change requested and authorize the continuation of its current representative to PIRC until the requested change is processed. Motion carried unanimously.
Play Video >

 

 

22.

Approve Public Incentive Review Committee bylaws as approved by the Public Incentive Review Committee by unanimous vote on February 13, 2018.   Staff Memo & Attachments

 

 

23.

Approve 2018 Community Arts Grants as recommended by the Lawrence Cultural Arts Commission.  Staff Memo & Attachments - Updated 03/16/18

 

 

24.

Authorize the City Manager to execute a 6-month lease extension for Municipal Court, located at 1006 New Hampshire.   Staff Memo & Attachments

 

 

25.

Authorize the Mayor to sign a letter to EPA Administrator, Scott Pruitt, with 240 other Mayors from U.S. Cities and territories, urging him to reconsider his actions to dismantle the Clean Power Plan.   Staff Memo & Attachments

 

 

26.

Authorize the Mayor to sign a Release of Mortgage for Chester Schmitendorf, 2014 Hillview Road.   Staff Memo

 

 

 

 

C.

PUBLIC COMMENT: Play Video >


ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

D.

REGULAR AGENDA ITEMS:

1.

Conduct a public hearing regarding a Cereal Malt Beverage license for Archibowls, 125 E. 10th Street.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Conduct public hearing.  Find that the proximity of the sale of cereal malt beverages are not adverse to the public welfare or safety, and grant a distance limitation waiver, if appropriate.

 

 

Moved by Commissioner Ananda, seconded by Vice Mayor Larsen, to open the public hearing. Motion carried unanimously.
Play Video >

Moved by Commissioner Soden, seconded by Vice Mayor Larsen, to close the public hearing. Motion carried unanimously.
Play Video >

Moved by Commissioner Herbert, seconded by Commissioner Soden, to find that the proximity of the sale of cereal malt beverages are not averse to the public welfare or safety, and grant a distance limitation waiver. Motion carried unanimously.
Play Video >


2.

Consider approving a request for rezoning (Z-17-00689) for approximately 1.685 acres from IBP (Industrial/Business Park) District to IL (Limited Industrial) District, located at 1300 Research Park Drive. Submitted by Landplan Engineering PA on behalf of Wakarusa Plaza LC, property owner of record.  Consider adopting on first reading, Ordinance No. 9446, rezoning (Z-17-00689) approximately 1.685 acres from IBP (Industrial/Business Park) District to IL (Limited Industrial) District, located at 1300 Research Park Drive. (PC Item 1; approved 7-2 on 2/21/18) Commissioners will need to declare Ex Parte Communications. A protest petition was not submitted for this application.   Staff Memo & Attachments Play Video >

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to approve rezoning (Z-17-00689) 1.685 acres from IBP to IL located at 1300 Research Park Drive and adopt on first reading, Ordinance No. 9446; and, direct staff return to the commission a memo requesting the initiation of a text amendment adding interior storage to IBP and to consider options for rezoning the subject property back to IBP if the text amendment is approved. Aye: Mayor Boley, Vice Mayor Larsen, Commissioner Ananda, Commissioner Herbert. Nay: Commissioner Soden. Motion carried 4-1.
Play Video >


 

 

 

ACTION:

Approve rezoning (Z-17-00689) 1.685 acres from IBP to IL located at 1300 Research Park Drive and adopt on first reading, Ordinance No. 9446, if appropriate.

 

 

3.

Consider the following items related to the city leasing space at the Riverfront Mall, 1 Riverfront Plaza:  Staff Memo & Attachment

 

 

 

a)

Consider taking a walking tour of the west-side, top floor of the Riverfront Mall, 1 Riverfront Plaza.  Commissioners, staff, and any public that want to participate, will be able to walk over to the Riverfront Mall to tour the space.  The tour will take approximately 20-30 minutes and Commissioners and staff will return to the Commission Room for the remaining agenda items.  Any members of the public who require accommodation, please contact the City Manager’s Office by noon on March 20, 2018. Play Video >

 

 

 

b)

Consider approving the City’s lease of 21,385 square feet of the west-side top floor of the Riverfront Mall, 1 Riverfront Plaza, to establish City offices; and

 

 

 

c)

Consider authorizing the City Manager to enter into an agreement with TreanorHL for architectural design and construction management services to complete tenant improvements at the property at a cost not to exceed $64,000. Play Video >

 

 

 

ACTION:

Take a walking tour of the west-side, top floor of the Riverfront Mall, approve the City’s lease of 21,385 square feet of the west-side top floor of the Riverfront Mall, and authorize the City Manager to enter into an agreement with TreanorHL for architectural design and construction management services at a cost to not exceed $64,000, if appropriate.

 

 

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to approve the City’s lease of 21,385 square feet of the west-side top floor of the Riverfront Mall. Motion carried unanimously.
Play Video >

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to authorize the City Manager to enter into an agreement with TreanorHL for architectural design and construction management services at a cost to not exceed $64,000. Motion carried unanimously.
Play Video >


4.

Consider motion to recess into executive session for approximately 30 minutes for the purpose of consultation with attorneys for the City to discuss pending legal matters.  The justification for the executive session is to keep attorney-client matters confidential at this time.  At the end of the executive session, the City Commission will resume its regular meeting in the City Commission Room.

 

 

 

ACTION:

Approve motion to recess into executive session for approximately 30 minutes for the purpose of consultation with attorneys for the City to discuss pending legal matters, if appropriate.

Moved by Commissioner Ananda, seconded by Commissioner Herbert, to approve motion to recess into executive session for approximately 30 minutes at 8:38 p.m. for the purpose of consultation with attorneys for the City to discuss pending legal matters. Motion carried unanimously.
Play Video >

 

 

 

 

E.

COMMISSION ITEMS: Play Video >

 

 

 

 

F.

CITY MANAGER’S REPORT:     Report & Attachments - Updated 03/20/18 Play Video >

 

 

 

 

G.

CALENDAR:    Meeting List     2019 Budget Calendar Play Video >

 

 

1.

Receive request for work session with Transportation Commission and provide direction to staff.

Moved by Vice Mayor Larsen, seconded by Commissioner Soden, to direct staff to add a joint work session with the Lawrence Transportation Commission to a future agenda. Motion carried unanimously.
Play Video >

Moved by Vice Mayor Larsen, seconded by Commissioner Herbert, to adjourn at 9:36 p.m. Motion carried unanimously.
Play Video >

 

 

 

·          

City Commissioners are invited to attend a retirement reception for Sheila Stogsdill, Thursday, March 15, 4:00 -6:00 p.m. Location:  Lawrence Arts Center, 940 New Hampshire.

 

 

 

·          

City Commissioners are invited to attend a retirement reception for Detective Warren Burket, Friday, March 16, 9:30 – 11:30 a.m., Investigations & Training Center, 4820 Bob Billings Parkway.

 

 

 

 

·          

City Commissioners are invited to attend a retirement reception for Laura Warner, Friday, March 16, 10:00 – 11:30 a.m.  Ground Floor Atrium of City Hall, 6 E. 6th Street

 

 

 

 

·          

City Commissioners are invited to attend retirement receptions for Sergeant Ted Bordman and Officer Tracy Russell, Friday, March 16, 3:00 – 5:00 p.m., Investigations & Training Center, 4820 Bob Billings Parkway.

 

 

 

 

 

 

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H.

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

 

Affordable Housing Advisory Board:

One vacancy for a position that expires 12/31/19.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative.

 

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 12/31/19.

 

Lawrence Douglas County Advocacy Council on Aging:

Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position will become vacant.

 

Mental Health Board:

One position expired 04/30/17.

 

Parks & Recreation Advisory Board:

One vacancy for a position that expires 12/31/20.

 

Public Health Board:

One position expires 03/31/18. Another position expires 03/31/18 and is eligible for reappointment. This position is a joint City/County position.

 

Public Transit Advisory Committee:

One vacancy for a position that expired 12/31/17.

 

Sales Tax Audit Committee

Two positions expire 04/30/18 and are eligible for reappointment to additional terms.

 

Senior Resource Center for Douglas County, Inc.:

One position expired 12/31/17 and is eligible for reappointment to additional terms.

 

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/19.  Three vacancies for positions that expired 12/31/17.