CITY COMMISSION

MEETING AGENDA

March 6, 2018 - 5:45 p.m.

(Posted on webpage at 5:15 on 03/01/18)

 

City Commission Room, First Floor of City Hall

6 East 6th Street

SilenceCell

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

Updates:

03/06/18 @ 1:20 p.m.

·          

Updated the appointment memo on Consent Agenda Item No. 5 – Approve appointments as recommended by the Mayor.

·          

Added additional correspondence to Regular Agenda Item No. 2 - Consider the proposed sidewalk maintenance program as set forth in Administrative Policy No. 117, Sidewalk Hazard Repair Program.

 

03/05/18 @ 1:30 p.m.:

·          

Added Explanation of Income Based Qualifications and Correspondence to Regular Agenda Item No. 2 - Consider the proposed sidewalk maintenance program as set forth in Administrative Policy No. 117, Sidewalk Hazard Repair Program.

 

03/02/18 @ 4:35 p.m.:

·          

WITHDRAWN AT APPLICANT’S REQUEST - Consent Agenda Item No. 14 - Authorize the City Manager to execute a license agreement with SCS Engineers, allowing the installation of one monitoring well in the right of way at 829 Ohio Street.

·          

Added the Agreement to Consent Agenda Item No. 18 - Authorize the City Manager to execute a Memorandum of Understanding with the Haskell Indian Nations University concerning communication and efforts to help combat crimes against students.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting.  Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

 

A.

RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

 

 

1.

Proclaim March 2, 2018 as National Speech and Debate Education Day.

 

 

2.

Proclaim Saturday, March 17, 2018 as the day for the City of Lawrence’s Thirty-First Annual St. Patrick’s Day Parade.

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to amend the agenda to consider regular agenda items 3 and 4 prior to regular agenda item 2. Motion carried unanimously.
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Moved by Vice Mayor Larsen, seconded by Commissioner Herbert, to defer consent agenda item 2 until March 20th, 2018; and, amend agenda to consider consent agenda item 6 after the regular agenda items. Aye: Mayor Boley, Vice Mayor Larsen, Commissioner Ananda, Commissioner Herbert. Nay: Commissioner Soden. Motion carried 4-1.
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B.

CONSENT AGENDA: Play Video >


NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.  Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

 

Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to approve the consent agenda as below except for 2, 6, 9(c) and 10. Motion carried unanimously.
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1.

Approve City Commission meeting minutes from 02/20/18.

 

 

2.

Receive minutes from various boards and commissions:

 

 

 

Affordable Housing Advisory Board meeting of 01/08/18

 

Board of Zoning Appeals meetings of 08/03/17, 09/07/17, 10/20/17, 12/07/17, and 01/04/18

 

Historic Resources Commission meetings of 08/17/17, 09/21/17, 10/19/17, 11/16/17, and 01/18/18

 

Planning Commission meetings of 11/15/17 and 01/24/18

 

Public Incentives Review Committee meeting of 11/14/17

 

Public Transit Advisory Committee meeting of 01/08/18

 

Sustainability Advisory Board meeting of 01/10/18

 

Transportation Commission meetings of 12/04/17 and 12/14/17

 

 

3.

Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

 

4.

Approve licenses as recommended by the City Clerk’s Office.

 

 

5.

Approve appointments (updated 03/06/18) as recommended by the Mayor.

 

 

6.

Bid and purchase items Play Video >

 

 

 

a)

Authorize the purchase of one (1) articulated loader for the Public Works Department, from Roadbuilders Machinery, in the amount of $162,595.00, utilizing the HGAC purchasing contract.   Bid Memo & Attachments

 

 

 

 

b)

Award Bid No. B1755, Project No. UT1604, Clinton Water Treatment Plant Sludge Room Repairs Project, to John Rohrer Contracting Company, in the amount of $156,711.00, and authorize the City Manager to execute the construction contract.  Authorize the City Manager to execute Supplemental Agreement No. 4, in the amount of $35,901.00, to the Engineering Services Agreement with Walter P Moore for construction phase engineering services for the Clinton Water Treatment Plant Sludge Room Repairs Project No. UT1604.   Staff Memo & Attachments

 

 

 

 

c)

Award Bid No. B1801, Project No. UT1307, for the procurement of mixing equipment for the Oread Water Storage Tanks, to Crossland Heavy Contractors, in the amount of $118,250.00. (2017 CIP No. UT1307)   Bid Memo & Attachments

 

 

 

 

d)

Award Bid No. B1803, mowing contracts for city properties, to Perfect Cut Lawn and Landscaping for $100,432.00 for District Two, Areas 1, 2, and 3, and District Three, Area 2, and Landscape Division Area 1 and Area 2 and Bishop Custom Mowing for $28,300.00 for District Three, Area 1.   Bid Memo & Attachments

 

 

 

 

e)

Authorize the sole source purchase for the VirTra Systems 180 degree LE-5 Simulator, in the amount of $205,609.41, for Project No. PD1802CIP, and authorize the City Manager to execute the contract.   Staff Memo & Attachments 

Moved by Vice Mayor Larsen, seconded by Commissioner Herbert, to approve items b, c and d; and, defer items a and e until March 20th. Motion carried unanimously.
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7.

Adopt on first reading, the following ordinance(s):

 

 

 

 

a)

Ordinance No. 9447, prohibiting the possession of glass bottles and other glass containers in the downtown district during specified hours.   Staff Memo & Attachments

 

 

 

8.

Adopt on second and final reading, the following ordinance(s):

 

 

 

 

a)

Ordinance No. 9438, to rezone (Z-17-00602) approximately 8.434 acres from RSO (Single-Dwelling Residential-Office) District to RM15 (Multi-Dwelling Residential) District, located at 4500 Overland Dr. (PC Item 1; approved 8-0 on 1/24/18)

 

 

 

 

b)

Ordinance No. 9439, amending certain sections of Chapter V, Article 18 of the City Code, which pertains to the regulation of signs (Sign Code).

 

 

 

 

c)

Ordinance No. 9440, amending the 2018 City Operating and Capital Improvement Budget.

 

 

 

9.

Adopt the following resolution(s): Play Video >

 

 

 

 

a)

Resolution No. 7241, declaring the City’s intent to issue general obligation bonds in the amount $600,000.00 for the design, construction, reconstruction, repair, replacement and/or equipping certain public buildings and facilities of the City of Lawrence, Kansas.   Staff Memo & Attachments

 

 

 

 

b)

Resolution No. 7243, declaring the City’s intent to issue general obligation bonds in the amount of $700,000 for the replacement of existing fire training tower which includes the design and construction of a new fire training tower. (Project No. FM1703CIP)   Staff Memo & Attachments

 

 

 

 

c)

Joint City Resolution No. 7245/County Resolution No. ____, authorizing exception to base resolution regarding the Lawrence Douglas County Housing Authority enabling ownership by the County of a housing project as part of the behavioral mental health campus.   Staff Memo & Attachments

 

 

 

Moved by Vice Mayor Larsen, seconded by Commissioner Ananda, to adopt Joint City Resolution No. 7245/County Resolution No. 18-07, authorizing exception to base resolution regarding the Lawrence Douglas County Housing Authority enabling ownership by the County of a housing project as part of the behavioral mental health campus. Motion carried unanimously.
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10.

Approve Lawrence-Douglas County Metropolitan Planning Commission amended bylaws as approved by the Lawrence-Douglas County Metropolitan Planning Commission by a 9-0 vote on February 21, 2018.   Staff Memo & Attachments Play Video >

Moved by Vice Mayor Larsen, seconded by Commissioner Herbert, to approve Lawrence-Douglas County Metropolitan Planning Commission amended bylaws as approved by the Lawrence-Douglas County Metropolitan Planning Commission by a 9-0 vote on February 21, 2018, with amended language to Article V, Section 2, changing the order of business so that general public comment is considered earlier in the meeting. Motion carried unanimously.
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11.

Authorize the submission of a Historic Preservation Fund Grant, administered by the Kansas Historical Society, for a historic resources survey of the Barker Neighborhood.   Staff Memo & Attachments

 

 

12.

Approve Affordable Housing Advisory Board amended bylaws as approved by the Affordable Housing Advisory Board by unanimous vote on February 12, 2018.   Staff Memo & Attachments

 

 

13.

Authorize the City Manager to execute a license agreement with Greyhound Lines, Inc. for the use of the City’s right-of-way for a bus stop on 7th Street between Kentucky Street and Vermont Street.  Staff Memo & Attachments

 

 

14.

WITHDRAWN AT APPLICANT’S REQUEST. Authorize the City Manager to execute a license agreement with SCS Engineers, allowing the installation of one monitoring well in the right of way at 829 Ohio Street.   Staff Memo & Attachments

 

 

15.

Authorize the City Manager to execute a license agreement with Lawrence Farmers Market, Inc., allowing the use of the Public Library Plaza Park and Vermont Street Parking Garage for Tuesday markets, and City Parking Lot 8 for Saturday markets, during the 2018 farmers market season.   Staff Memo & Attachments

 

 

16.

Authorize the City Manager to enter into an addendum with the agreement with BBC Research & Consulting, Inc., the housing study consultant, to add a half-day workshop and the development of a spending framework relating to the recently approved affordable housing sales tax, increasing the contract maximum by $2,600 from $78,650 to $81,250.   Staff Memo & Attachments

 

 

17.

Authorize the Mayor to sign a letter of support of the Watkins Museum of History/Douglas County Historical Society’s application seeking a Douglas County Heritage grant to support the installation of a section of the museum’s third floor core exhibit entitled “Douglas County Town and Country.”   Staff Memo & Attachments

 

 

18.

Authorize the City Manager to execute a Memorandum of Understanding with the Haskell Indian Nations University concerning communication and efforts to help combat crimes against students.   Staff Memo & Attachments - Updated 03/02/18

 

 

19.

Authorize the Mayor to execute a Memorandum of Understanding with Board of County Commissioners of Johnson County, Kansas (“Johnson County”) for the provision of transit service during the calendar years of 2018 to 2021.   Staff Memo & Attachments

 

 

20.

Authorize the Mayor to execute a temporary construction easement authorizing the grading of Block B Lot 2 of Lawrence VenturePark for the VanTrust project.   Staff Memo & Attachments

 

 

21.

Approve an amendment to the Public Transit service contract with MV Transportation.   Staff Memo & Attachments

 

 

22.

Approve outside agency application for 2019 funding.   Staff Memo & Attachments

 

 

23.

Concur with recommendation from Lawrence Cultural Arts Commission to approve a loan agreement with Van Go, Inc., to display the 2004 commissioned Centennial Library Mural, entitled “Pages in Time”, in City Hall, in accordance with the terms of the loan agreement.   Staff Memo & Attachments

 

 

24.

Authorize the Mayor to sign a Release of Mortgage for Juanita Nunez, 728 New York Street.   Staff Memo

 

 

 

 

C.

PUBLIC COMMENT: Play Video >


ADDRESSING THE COMMISSION:  The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor.  Each person will be limited to three (3) minutes for public comment.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

D.

REGULAR AGENDA ITEMS:

 

 

1.

Conduct public hearing to consider a vacation request, submitted by Matt Bond, City of Lawrence, Stormwater Engineer for James A. McKinley, to vacate a portion of an existing 15’ utility easement along the north side of 417 Cattleman Court.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Conduct public hearing and approve order of vacation, if appropriate.

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to open the public hearing. Motion carried unanimously.
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Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to close the public hearing. Motion carried unanimously.
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Moved by Commissioner Herbert, seconded by Commissioner Ananda, to approve order of vacation. Motion carried unanimously.
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2.

Continue the public hearing from February 20, 2018 regarding the unsafe and dangerous structure (single-family detached house) located at 541 Perry Street.  Consider adopting Resolution No. 7238, declaring the structure located on the property to be unsafe and dangerous, and ordering the property owner to commence and complete substantial repairs to the structure or to remove the structure by March 30, 2018.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Conduct public hearing.  Adopt Resolution No. 7238, declaring the structure located on the property at 541 Perry Street to be unsafe and dangerous, ordering the property owner to commence and complete substantial repairs to the structure or to remove the structure by March 30, 2018, if appropriate.

Moved by Vice Mayor Larsen, seconded by Commissioner Herbert, to continue the public hearing from February 20, 2018. Motion carried unanimously.
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Moved by Vice Mayor Larsen, seconded by Commissioner Herbert, to close the public hearing. Motion carried unanimously.
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Moved by Vice Mayor Larsen, seconded by Commissioner Herbert, to adopt Resolution No. 7238, declaring the structure located on the property at 541 Perry Street to be unsafe and dangerous, ordering the property owner to commence and complete substantial repairs to the structure or to remove the structure by March 30, 2018. Motion carried unanimously.
Play Video >


 

 

 

3.

Conduct public hearing regarding the dilapidated principal structure (single-family detached house) and accessory structure (shed) located at 1512 Oak Hill Avenue.  Consider adopting Resolution No. 7239, declaring the structures to be unsafe and dangerous, and ordering the property owner to commence and complete substantial repairs to the structures or to remove the structures by March 30, 2018.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Conduct public hearing.  Adopt Resolution No. 7239, declaring the structures located on the property at 1512 Oak Hill Avenue to be unsafe and dangerous, ordering the property owner to commence and complete substantial repairs to the structures or to remove the structures by March 30, 2018, if appropriate.

 

 

Moved by Vice Mayor Larsen, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously.
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Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to close the public hearing. Motion carried unanimously.
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Moved by Commissioner Herbert, seconded by Commissioner Ananda, to adopt Resolution No. 7239, declaring the structures located on the property at 1512 Oak Hill Avenue to be unsafe and dangerous, ordering the property owner to commence and complete substantial repairs to the structures or to remove the structures by March 30, 2018. Motion carried unanimously.
Play Video >


4.

Consider the proposed sidewalk maintenance program as set forth in Administrative Policy No. 117, Sidewalk Hazard Repair Program.   Staff Memo & Attachments     Explanation of Income Based Qualifications - Added 03/05/18    Correspondence - Updated 03/06/18   Play Video >

 

 

 

ACTION:

Provide input on the proposed sidewalk maintenance program, if appropriate.

 

 

5.

Receive Strategic Plan update.   Staff Memo & Attachments Play Video >

 

 

 

ACTION:

Direct staff as appropriate.

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to direct staff to seek recommendations from the Parks and Recreation Advisory Board on increasing the number of board seats and the meeting time; and, direct staff to seek recommendations from the Sister Cities Advisory Board on changing the board to a governing board. Motion carried unanimously.
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E.

COMMISSION ITEMS: Play Video >

 

 

 

 

F.

CITY MANAGER’S REPORT:     Report & Attachments Play Video >

 

 

 

 

G.

CALENDAR:    Meeting List     2019 Budget Calendar

 

 

 

·          

City Commissioners are invited to stop in at the 39th Basic Recruit Academy opening session, Monday March 5 at 11:00 a.m. to meet the recruits.  Location:  Investigations & Training Center – Training Room, 4820 Bob Billings Parkway.

 

 

 

·          

National League of Cities Congressional City Conference, March 11 – 15.  Location:  Washington, DC.

 

 

 

·          

March 13 City Commission Meeting/Work Session is canceled.

 

 

 

·          

Mayor Boley and Vice-Mayor Larsen will be hosting a meeting on Wednesday, March 14 at 6:30 p.m. at the Lawrence Public Library, Meeting Room C to present information they learned at the New Partners for Smart Growth Conference on Housing.

 

 

 

·          

City Commissioners are invited to attend a retirement reception for Sheila Stogsdill, Thursday, March 15, 4:00 -6:00 p.m. Location:  Lawrence Arts Center, 940 New Hampshire.

 

 

 

·          

City Commissioners are invited to attend a retirement reception for Detective Warren Burket, Friday, March 16, 9:30 – 11:30 a.m., Investigations & Training Center, 4820 Bob Billings Parkway.

 

 

 

 

·          

City Commissioners are invited to attend a retirement reception for Laura Warner, Friday, March 16, 10:00 – 11:30 a.m.  Ground Floor Atrium of City Hall, 6 E. 6th Street

 

 

 

 

·          

City Commissioners are invited to attend retirement receptions for Sergeant Ted Bordman and Officer Tracy Russell, Friday, March 16, 3:00 – 5:00 p.m., Investigations & Training Center, 4820 Bob Billings Parkway.

 

 

 

 

 

 

March 2018

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

 

 

 

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

 

April 2018

Sun

Mon

Tue

Wed

Thu

Fri

Sat

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

 

 

 

 

 

 

 

 

 

H.

BOARDS AND COMMISSIONS CURRENT VACANCIES:

 

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS  66044.

 

 

Affordable Housing Advisory Board:

One vacancy for a position that expires 12/31/19.

 

Community Development Advisory Committee:

One vacancy designated for a low/mod representative, for a position that expires 09/30/18. One additional vacancy for an at-large position that expires 09/30/20.

 

Contractor Licensing Board:

One vacancy for a position that expired 12/31/17. This position is designated for a Residential Contractor.

 

Electrical Code Board of Appeals:

Two positions expire 03/31/18, with one becoming vacant and one eligible for reappointment to an additional term. Eligibility requirements exist for this board.

 

Historic Resources Commission:

Two positions expire 03/01/18 and are eligible for reappointment. Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expires 12/31/19. This position is designated for a law enforcement representative.

 

Human Relations Commission:

Three positions expire 09/30/17 and are all eligible for reappointment to additional terms.  This board is currently being restructured.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/17 and three vacancies for positions that expire 11/30/18.  Four additional positions expire 11/30/17, with two being eligible for reappointment to additional terms and two becoming vacant.  This board is currently being restructured.

 

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 12/31/19.

 

Lawrence Douglas County Advocacy Council on Aging:

Five positions expired 12/31/17. Four positions are eligible for reappointment to additional terms and one position will become vacant.

 

Mechanical Board of Appeals:

Two positions expire 03/31/18, with one position becoming vacant, and one position eligible for reappointment. Eligibility requirements exist for this board.

 

Mental Health Board:

One position expired 04/30/17.

 

Parks & Recreation Advisory Board:

One vacancy for a position that expires 12/31/20.

 

Plumbing Code Board of Appeals:

One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber.

 

Public Health Board:

One position expires 03/31/18. Another position expires 03/31/18 and is eligible for reappointment. This position is a joint City/County position.

 

Public Transit Advisory Committee:

One vacancy for a position that expired 12/31/17.

 

Senior Resource Center for Douglas County, Inc.:

One position expired 12/31/17 and is eligible for reappointment to additional terms.

 

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/19.  Three vacancies for positions that expired 12/31/17.

 

Moved by Commissioner Herbert, seconded by Commissioner Ananda, to adjourn at 9:49 p.m. Motion carried unanimously.
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